Job Openings at the African Development Bank Group

Reference: ADB / 20 / 048
Location: Niamey, Niger
Position N°: 50083293
Grade: PL4

The Complex

• The Senior Vice-Presidency (SNVP) is responsible for supporting the President in the day-to-day management of the Bank Group to achieve its strategic objective and drive performance culture that will align all processes and systems to deliver high impact results
• The SNVP will provide effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions. The SNVP will lead senior management discussions, decision-making processes and the implementation of key Board and Management decisions. ​

The Hiring Department

• Located within the SVNP Complex, the Environmental & Social Safeguards and Compliance Department (SNSC) is responsible for mainstreaming environmental and social development considerations into Bank-financed operations in the public and private sectors through the implementation of the Integrated Safeguard System (ISS)
• The Department’s main tasks is to improve the quality-at-entry (QAE) of Bank operations, including Country Strategy Papers and project-specific interventions (projects, ESW, etc.) as well as during implementation, with a particular emphasis on enhancing developmental effectiveness through application of environmental, social and climate safeguards procedures and tools at various stages of the project cycle
• The Safeguards and Compliance Department’s mission is to ensure proper application of the Integrated Safeguards System (ISS) and its associated procedures, guidelines and tools, in order to enhance environmental, social and climate sustainability into the Bank’s operations.

The Position

• The Principal Social Safeguards & Compliance Officer works under the supervision and overall direction of the Director of the Department of Environmental and Social Safeguards and Compliance (SNSC).

Duties and Responsibilities
The Principal Social Safeguards & Compliance Officer’s core duties/responsibilities will include the following:

Mainstreaming of Social Aspects in Operations, Including Safeguards, Gender and Social Inclusion:
As task team member, he/she will provide support to Task Managers and Borrowers/Clients in identifying, mainstreaming and monitoring social development and safeguard aspects/concerns in Bank-funded operations during the identification, preparation, appraisal, implementation, and completion stages (throughout project lifecycle) through the following:

• Provide Environmental & Social support to the Bank-funded projects and programmes, for both private and public sectors.
• Address social issues in various Bank operations during the identification, preparation, appraisal, supervision and project completion stages.
• Assist Borrowers/Clients for the finalization of the Terms of Reference (ToRs) for the preparation of Environmental and Social Assessment (ESA) documentation (SESA, ESIA, ESMF, ESMS, RAP, ES Audit, Hazard and Risk Assessment, etc.) to ensure compliance with the ISS.
• Review the ESA documentation submitted by the Borrowers/Clients as of the ISS and other Bank policies’ requirements.
• Draft the technical inputs of the Environmental & Social sections in Project Concept Notes (PCNs), Project Appraisal Reports (PARs), Project Completion Reports (PCRs) and any other project related report as required.
• Draft and/or ameliorate reporting templates for use in implementing and monitoring social aspects and components of projects and programs.
• Contribute to the preparation of management responses to reports issued by the Bank independent accountability mechanism, and similar report.
• Liaise with co-financiers to ensure consistency in the mainstreaming of environmental safeguard requirements.

Policy and Compliance with Environmental & Social Requirements:

• Participate in the formulation, review and/or revision of the Bank environmental and social safeguard policies, procedures and guidelines.
• Provide policy guidance to Bank teams on social safeguard issues to enhance their awareness and the capacity of the projects and programmes to comply with the ISS.

Capacity Building and Knowledge Management:

• Contribute to the development and implementation of capacity building and training programs for staff within the Bank and in RMCs.
• Participate in, contribute and represent the Bank in internal and external trainings and conferences on social safeguards and social development issues as well as other activities for advocacy, dissemination and knowledge building.
• Develop and/or contribute to the development of innovative knowledge products on social sustainability, social safeguards and/or the Environmental & Social performance of Bank financed projects and programmes.
• Undertake any other task as the Director of the Environment and Social Safeguards and Compliance Department and/or the Regional Director General.

Selection Criteria

• Hold at least Master's Degree in Social Sciences (Sociology, Anthropology, Geography, Law, Economy, Project Management, etc.) or related discipline and an additional training in environmental assessment.
• Have a minimum of six (6) years of relevant professional experience in Environmental and Social Assessment (ESA), namely in preparing and implementing the ESA instruments (SESA, ESIA, ESMF, ESMS, RAP, ES Audit, Hazard and Risk Assessment, lifecycle analysis, emergency response plans, etc.).
• Demonstrable knowledge and practice of the environmental and social safeguards policies/standards, procedures and practices of comparator Multilateral Development Banks (MDBs) supporting the Regional Member Countries.
• Experience with international organizations or Multilateral Development Banks (MDBs) in Africa is an advantage.
• Have a good knowledge and experience of project management and multi-criteria assessments, stakeholder engagement and consultation, community participation; have analytical skills to assess institutional capacity and to design / review practical arrangements for implementing complex projects’ Environmental & Social aspects, particularly in Africa.
• Be results oriented, able to work in a team, a meticulous analyst with a sense of detail, a persuasive communicator and an excellent copywriter.
• Listening to clients - providing effective services and solutions to staff beyond presenting past challenges and challenges and gaining respect through the depth of demonstrated expertise, effectively managing various clients and country situations.
• Innovation and Change - Constantly seek more efficient and practical methods for the delivery of services and products as well as departmental process management and propose new ways to improve the quality and relevance of products and services.
• Demonstrated ability to work effectively in a multicultural environment and to develop effective working relationships with clients and colleagues.
• Have a good knowledge of the environmental and social issues facing Regional Member Countries (RMCs).
• Be able to communicate effectively (written and oral) in French or English, preferably with a good working knowledge of the other language.
• Master the use of MS Office software and have a good knowledge of SAP.

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Reference: ADB / 20 / 051
Location: Country Office, Cameroon
Position N°: 50069434
Grade: GS6

The Complex

• The Bank has reorganized and is developing the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions
• Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa. Each Regional Directorate is headed by a Director General and is staffed with the relevant sectoral functions and administrative capabilities for rapid delivery of services to client countries
• The Regional Directorates provide overall strategic direction to country offices within the regions and are responsible for the Bank’s operations, business development, project management and overall effective delivery of the Bank’s High 5s”.

The Hiring Departement / Country Office

• The various Country Office falls within one of the five (5) Regions of the Africa Regional Development, Integration and Business Delivery Hubs
• The Hub oversees a combination of country and liaison offices, as well as non-presence countries. The Director General is accountable of the specific African region
• Each Hub will house relevant operations, business development and project implementation functions and administrative capabilities in a shared service for rapid deployment into the individual countries, to help drive the overall business of the Bank effectively on the ground.
• Country Offices of the African Development Bank have been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.

Duties and Responsibilities

• Under the overall administrative authority of the Director General Central, the Team Assistant will be responsible for maintaining the liaison with other organizational units in respect of activities related to administrative and logistic support; follow up requests for information from other departments as well as disseminating information relevant to the department
• The incumbent also deals with service providers outside the Bank and ensures efficient communication and coordination of activities within the department.

Workflow Management:

• Devise and maintain office systems to deal efficiently with paper flow; organize and store paperwork, documents and computer-based information; These include the management of the filing and retrieval system
• Track and follow up on documents: deal with incoming email, faxes, post and correspondence;
• Distribute Papers from the Director’s office and maintain a follow up system as required.

Meetings:

• Prepare documents, briefing papers, reports, spreadsheets and presentations.
• Acts as secretary at meetings. Drafts the minutes of the meetings; establishes a reporting system on all decisions taken during the meetings for follow up of implementation of outstanding decisions.
• Processes the schedule of inter departmental meetings within the Bank, consultation and bi lateral meetings with between Bank and other partners.
• Processes the request to incur representation expenses; follow up of actions to be taken by concerned services.
• Represents the department at Finance/Budget meetings related to carry over budget meetings with FIFC, CHGS and budget departments and disseminates information on any guidelines, instructions, communicated during the meetings

Administration, Budget and Finance:

• Assists and advises the Director General on a variety of administrative and personnel matters;
• Establishes stock control system for the management of office supplies and other bank properties (Personal computers, printers, faxes ...); centralizes requests for office supplies submitted by staff within the department and makes provisions in order to ensure distribution of the required items.
• Advises on the allocation of support staff to meet priorities, workload and timeliness; participates in recruitment of temporary local staff by reviewing candidatures; pre-selecting candidates, and participating in interview panel, providing reports for decision making, drafting terms of reference and follow-up of their recruitment.
• Negotiates with CHGS allocation of appropriate office space for the Unit.
• Contributes to the preparation of the annual budget submission of the department as well as the Mid-year budget review and retrospective review.
• Arrange travel, visa and accommodation for staff going on missions.
• Initiate and prepare various administrative documents and forms, such as staff list, Staff missions, training programs, staff absence (annual leave, home leave, excused absence and maternity  leave)  as  well  as  statistical  data   when required  on staff.
• Manage systems, create and process expenses reports in SAP.

Reporting and Correspondence:

• Consolidates the department's reports and the reporting on level of work executed.
• Drafts correspondence that requires research and/or discussion on administrative and technical matters
• Liaise with professional staff in Divisions to obtain information for special and ongoing projects.

Secretarial Duties:

• Ensure maintenance of enough stocks of stationery and other basic office requisites.
• Track and follow-up on documents, deal with incoming emails, faxes and general mails.
• Handle internal and general public enquiries; screen telephone calls and requests and handle them as appropriate; welcome and look after visitors; organize and maintain electronic diaries and make appointments.
• Maintain confidential records and filing of report s, correspondence and related material for ease of referral.
• Source internal and external documents for research purposes and ascertain the methods and techniques required to undertake related projects.

Selection Criteria

• Minimum of a Bachelor's Degree in Business Management, Commerce, Administration or related discipline, preferably supplemented with courses in secretarial training/administration/office management (BTS or DUT).
• Preferably a minimum of four (4) years of progressively relevant and practical experience, in an executive office preferably in an international organization.
• Excellent organizational, and communication skills.
• Able to work under pressure in the dynamic setting of an international and multicultural setting.
• Handling speedily and efficiently internal and external requests.
• Ability to work and cooperate with others from diverse background
• Knowledge of secretarial skills and duties
• Knowledge of administration duties
• Excellent written and verbal communications in English or French, with a working knowledge of the other language.
• Competence in the use of standard Microsoft software (Word, Excel, Access, PowerPoint).