Job Openings at Save The Children

Reference No.: 210000OQ
Location: Lokoja, Kogi   Application Link  Location: Oyo  Application Link
Team / Programme: ANRIN Project
Post Type: National
Grade: 5
Employee Status: Fixed Term
Reports to: National Accountant
Staff directly reporting to this post: None

Child Safeguarding
Level 2 - The responsibilities of the post does not require the post holder to have regular contact with or access to children or young people

Role Purpose

• As part of the Finance team, the Finance Assistant will be responsible for supporting effective Financial management and administration processes for the Nigeria CO programme.
• He/she will support Nigeria Finance team in areas of; electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines.
• He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

Key Areas Of Accountability:
Financial Support Roles:

• Raise cheques approved by relevant budget holders/finance and taking them to approved signatories for signing.
• Perform bank related activities; picking up monthly bank statements
• Support in the payments of participants and other beneficiaries.
• Maintain update of GLACOS on daily basis
• Assist in the remittance of statutory payments (Pension, NHF, NSITF, WHT, PAYE) on/before the due date
• Requesting and Collection of Finance unit office stationary and consumables from the Admin office for day to day business activities.
• Support in the verification of all assets
• Reconciling and matching of transactions on the system on weekly basis

Archiving of Document Role:

• Ensure all payment and journal vouchers are electronically archived on monthly basis
• Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Support during audits to retrieve selected samples a week before the commencement of any audit exercise
• Return all vouchers to their appropriate box files after the conclusion of any audit exercise
• Assist during audit to retrieve all relevant documents for audit exercise
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining soft copy archiving system
• Any other duties as assigned by the supervisor or line manager

Working Contacts:

• Internal: All budget-holders, field offices and other staff members
• External: Auditors, Bank, Government bodies, regulatory agencies

Qualifications
Essential:

• A HND / B.Sc in Accounting
• Good knowledge of Microsoft Excel
• Ability to work under pressure
• Ability to work within a multicultural and multi-religious settings

Skills And Behaviours (Our Values In Practice):
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

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Reference No.: 210000OU
Location: Oyo
Team: Nigeria Country Office
Post Type: National, Full time
Grade: 6
Employee Status: Fixed Term
Reports to: Logistics Assistant

Child Safeguarding
Level 3 - The responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

Role Purpose

• Support the program, The driver will be responsible for transporting SCI staff and visitors between office and other locations, as well as equipment’s and materials, also  Maintaining the vehicles, updating log sheet and vehicle report

Key Areas Of Accountability:
Key Accountabilities:

• Assist in ensuring that sub grantees (CSOs) have clear roles and responsibilities, and a strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

Documentation:

• Maintain the vehicle log and fuel consumption documentation
• Keep the Vehicle Documents Folder up-to-date:
• Support the Head Driver with the Vehicle Usage report, including trip use, mileage and fuel consumption.
• Maintain a valid driver license, registration and valid permits all the time

Control of Vehicles:

• Ensure that all vehicle journeys are authorized in advance by Line Managers.
• Ensure that all vehicle journeys are to be recorded in the log book at the start and completion of the journey
• Ensure that the keys and vehicle documents are kept in a secure place when the vehicle is not in use.
• Ensure that s/he wears the vehicle safety belt and all passengers also wear seat belts before driving the vehicle.

On the Road:

• Drive all SCI vehicles on the approve speed limit of SCI
• Ensure that the line manager is immediately informed of any accidents, the Accident report is filled immediately and the accident reported to the police as soon as possible.
• Ensures the safety of passengers at all times
• Safe transport of all staff, equipment, and materials
• In the event of a medical emergency lifts may be given on prior approval of the programme manager – see passenger policy for details.

 Vehicle Checks:

• Check the vehicle prior to its use in the morning and after use
• Check the vehicle before departing from work.
• Check, on taking over a vehicle, that the items listed on the Vehicle Check List and the items listed in the Vehicle Tools and Materials Inventory are present and in full functioning order.

 Vehicle Defects:

• A driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager. After consulting a mechanic, the line manager will make the decision as to whether the vehicle should be taken off the road for repair.
• Report and supervise all maintenance and repair needs of assign vehicle.

Cleanliness & Visibility:

• The driver is responsible for ensuring that his vehicle is kept clean on the outside and inside at all times. The driver is also to keep the vehicle tidy and ensure that all rubbish is removed from the vehicle after a journey.
• The driver is to ensure visibility protocols are adhered to at all times

Emergency Preparedness and Response.

• In case of emergency prepare to contribute to delivery of an appropriate and timely response.

Skills & Experience
Administrative & General Skills:
Essential Criteria:

• Must have qualified Secondary School Certificate Examination
• 2 year working experience working as a driver with reputable organizations (INGOs, Corporate, Government)
• Experience as a mechanic or auto-electrician desirable.
• Experience working in Kogi State desirable
• Possession of valid driving licence
• Excellent verbal communication and listening skills.
• Experience working in in a relatively insecure location
• Able to communicate with English, Yoruba, Igala
• Computer literate (Word, Excel, PowerPoint, etc.)

Skills and Behaviours (Our Values In Practice):
Accountability:

• Hold self-accountable o vehicle management and records.
• Achieving and role modelling SCI values

Ambition:

• Set ambitious and challenging goals.
• Take responsibility of personal development

Collaboration:

• Build and Maintain effective relationship with the team and colleagues
• Value diversity and good listener and easy to talk.
• builds and maintains effective relationships, with their team, colleagues, members and external partners

Creativity:

• Develop new innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

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Reference No.: 210000OZ
Location: Lokoja, Kogi  Application Link  Location: Oyo  Application Link
Team: Admin
Post Type: Fixed
Grade: 7
Employee Status: Fixed Term
Reports to: Direct report to Field Manager with Dotted Line to CO Admin Manager
Dimensions: Save the Children works in over eight states in Nigeria
Staff directly reporting to this post: None
Budget  responsibility: None                

Child Safeguarding
Level 3 - The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Role Purpose

• To provide professional general administrative support, including facilities management (office cleaning inclusive), inventory management, front desk duties and document/information management.  
• The job holder will also from time to time, be delegated other support duties including, but not limited to providing administrative support to programme teams based in Lokoja (taking notes of meetings, filing, liaising with key programme contacts etc).

Key Areas Of Accountability:
General Office Support:

• Locking and opening of main office doors at the beginning and closing of the day. This includes opening and closing of the main office and other annex building as applicable.
• Assist with payment of utility bills in the office and warehouse.
• The job holder will also check every office room to ensure electrical appliances and lights have been switched-off as appropriate.
• Keep custody of office supplies and stationaries

Cleaning of Office Premise and  Warehouses:

• Clean building floors by sweeping, mopping, scrubbing, or vacuuming them.
• Gather and empty trash.
• Service, clean, and supply restrooms.
• Clean and polish furniture and fixtures.
• Clean windows, glass partitions, and mirrors, using soapy water or other cleaners, sponges, and squeegees.
• Dust furniture, walls, machines, and equipment.
• Mix water and detergents or acids in containers to prepare cleaning solutions, according to specifications, in order to prevent damage to floors and fixtures. .
• Steam-clean or shampoo carpets.
• Strip, seal, finish, and polish floors.
• Clean and restore building interiors damaged by fire, smoke, or water, using commercial cleaning equipment.
• Replenish toilet tissue and soap as needed
• Move heavy furniture, equipment, and supplies, either manually or by using hand trucks.
• Mow and trim lawns and shrubbery, using mowers and hand and power trimmers, and clear debris from grounds.
• Requisition supplies and equipment needed for cleaning and maintenance duties.
• Set up, arrange, and remove decorations, tables, chairs, ladders, and scaffolding to prepare facilities for events such as banquets and meetings.
• Spray insecticides and fumigants to prevent insect and rodent infestation.

Equipment Repairs and Maintenance:

• Identify and notify field manager concerning the need for repairs

Other Responsibilities:

• The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, in order to assist Support Services department by providing cover when any of the program/Support staff is on leave or because of increased level of field Office activities.

These include but are not limited to the following:

• Support with some purchases for office
• Photocopy and Filing of documents for easy access
• Daily tracking of payment with finance and escalate any issue with line manager to ensure that payment of vendors are not delayed
• Tracking of repairs/utility expenses for field office
• Ensure lease agreement are dispatched to landlord/agents on time
• Support with  Child Safeguarding Risk assessment for SCI facility
• Accompany staff to inspect new properties for new staff
• Raise request for new property Identification
• The line manager is copied on all official communication
• Perform other duties assigned by the Field Manager or Country Office Admin Manager.

Working Contacts:         

• Internal: Regular liaison with various teams in Abuja and other state offices on ANRiN project
• External: Contact with visitors, hotels, airlines/travel agents, vendors etc

Skills & Experience
Administrative & General Skills:

• Level of Education – Senior Secondary Leaving Certificate (SSCE) in relevant field
• Minimum of 1 years in a similar role preferably within the NGO sector
• Ability to learn and work in a fast paced work environment
• Excellent planning and organisational skills, with proven administrative skills
• Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure
• Strong coordination and time management skills
• A knowledge of office practices, procedures and administrative systems including filing systems
• Excellent interpersonal and communication skills
• Strong teamwork skills with the ability to both support colleagues and request support as and when required
• Strong written and verbal communication skills, fluent in English
• Ability to draft well-written, professionally presented documents
• Commitment to Save the Children mission, vision and values
• Computer literate and knowledge of Word, Excel.

Competences and Behaviours (Our Values in Practice)
Core Competencies:

• Leading and inspiring others – Delivering results – Developing self and others – Problem solving and decision making – Innovating and adapting

Skills and Behaviours (Our Values in Practice):
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

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Reference No.: 210000OX
Location: Oyo
Team: Development Programme
Post Type: National
Grade: 5
Employee Status: Fixed Term
Reports to: Procurement and Logistics Manager
Staff directly reporting to this post: 2 Drivers

Child Safeguarding
Level 3 - The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Role Purpose

• The Supply Chain Assistant is responsible for supporting the management of vehicle fleet, assets, communications and procurement to ensure effective, transparent and accountable Supply Chain support to the Save the Children Programs in Oyo.
• Liaison with program teams to ensure adequate Supply Chain consideration for coordination and planning of program implementation.
• Provide technical support and guidance to program teams on Supply Chain elements of distribution & procurement planning.

Key Areas Of Accountability:
Procurement and Supply:

• Manage procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
• Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
• Prepare monthly summary reports on the procurement and Supply Chain support functions, identifying problems in operations and solutions proposed
• Monitor procurement and Supply Chain support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets
• Ensure the office is well stocked with necessary supplies stationeries and other consumables
• All arrangements for meetings and conferences as required ensuring these are delivered to a high Oversee quality and cost effectively.

Warehousing and Inventory Management:

• Acknowledge reception of items in good order and condition
• Count and record the quantity on appropriate documentation
• Cross-check quantities and quality in accordance with delivery documents and planned reception
• Supervise loading and offloading of delivery and distribution trucks
• Ensure proper storage of commodities in shelves or pallets not to exceed maximum stack heights
• Ensure organization of the items by type, shipment, FEFO & FIFO.
• Keep clean the store and secure stocks
• Ensure pest control is in place and monitored on a daily basis
• Separate infested stocks from good stock
• Enter all data into stock and bin cards
• Update warehouse operation data into the Warehouse management software (TIM)
• Preparation of weekly / monthly consumption report
• Conduct of cyclic counts and inventories in accordance to project schedule
• Planning of the needs and requisition of re-supplies
• Check and maintain Store security measures, e.g. locks, windows, and maintain SCI key management policy.
• Report to the line manager / security responsible in case of problems

Stock Monitoring:

• Monitoring of stock levels at the health facilities
• Receiving and collation of monthly LMIS reports from health facilities
• Shelf life monitoring for health commodities
• Daily update of movements of commodities in/out of the store
• Participate in Monitoring and Supporting supervision at health facilities

Transport & Fleet:

• Ensure that SCI and Hired vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
• Responsible for tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
• Ensure vehicles have current and lawful documentation.
• Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
• Receive travel requests, and maintain trip schedules and Staff Movement Board.
• Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
• Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance

Asset Management:

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff
• Ensure good condition of assets, and maintain asset condition reports.
• Ensure leased properties are in good habitable conditions.  Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
• Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
• Report any defective communication equipment or service and check on running costs with Finance to ensure no misuse occurs.
• Ensure the data network (internet) is operational and cost effective. Report any defective IT or office equipment to the Field Team Lead or Abuja IT Department.

Communication and Security:

• Ensure adherence to communication protocol at field level.
• Ensure that all communication systems in Field Office are maintained and staff trained in their proper and effective use
• Report all security incidents in writing in a timely manner
• Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner

Administration & Reports:

• Maintain all Supply Chain files in an organized, accurate and up to date manner; develop shared electronic & manual files to ensure easy access to information.
• Line manage, coordinate, monitor and guide the work of the drivers any other Supply Chain support staff by managing performance on an on-going basis
• Produce weekly procurement tracker and send to Procurement and Logistics Manager
• Produce Supply Chain site report, stock status report, vehicle and generator cost performance report.
• Update Asset Register and send to capital office every month
• Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to capital office once per month.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
• Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
• Carry out any other tasks required by the line manager

Skills & Experience
Administrative & General Skills:

• Level of Education – Bachelor’s Degree in Logistics/Procurement, Supply Chain Management ,Business, Health Logistics Related Field
• Communication & Interpersonal Skill Level - Excellent
• Language Requirements – English - Excellent
• Level of IT Expertise Required - Good

Experience Expectations:

• Desired Number of Years Prior Experience in a Similar Role – 1 year
• Experience in procurement and Supply Chain with INGO, Government or private institution
• Experience in health supply chain management is desirable
• Experience in a relatively insecure field based environment.

Working Conditions:

• Ability and willingness to travel to projects and stay in basic conditions when necessary

Skills And Behaviours (Our Values In Practice):
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.