Job Openings at Ecscorp Resources Limited

Job Description

• Administrative Assistant duties include providing administrative support to ensure efficient operation of the office.
• Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
• May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Cover the reception desk when required
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Develop and update administrative systems to make them more efficient.

Requirements

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• BSc in relevant fields.

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Job Profile and Description

• An intern working in the field of finance helps in the development and implementation of policies and practices for financial management, payroll, budget control, accounting and so on.
• By getting hands-on experience by working under a finance director or accountant, he/she is able to understand and follow financial trends.
• He/She can practically apply his/her theoretical knowledge of financial laws, government policies in his/her day to day work at a finance company.

Duties and Responsibilities

• A finance intern usually works under the supervision of the business services division management and must follow the accounting or auditing process
• To collect, understand, process, verify and report accounting related-information to his/her vertical head
• Be given professional analytical and management support work assignments
• Assistance may be required in the preparation of monthly or weekly financial reports
• Develop and utilize spreadsheets, databases and other computer applications
• Manage specialized information, reports, forms dealing with fees, billing, tracking of projects etc
• Enter information into the financial accounting system of the company.

Education and Qualifications

• Finance interns are students of business administration, management or want to become CFAs.
• B.Sc in relevant fields
• Should be outspoken.

Skills and Specifications:

• Expertise in numbers and good math skills are very important
• The interns must have knowledge of the basic principles and practices of accounting and financial analysis
• Must be able to collect, evaluate and interpret data, in both statistical and narrative form
• Should be capable of preparing files and maintaining records and documentation
• Should have good written and oral communication skills
• Other skills required are related to problem solving, entering and verifying data, knowledge of computers, various software applications and standard office equipment.