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The African Union is a continental union consisting of 54 countries in Africa.
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Purpose of Job
- Performs the operation of the MEAs Project implementation to ensure delivery of results within proposed budget and timeframe.
Main Functions
- Provide technical and intellectual support in the MEAs Project management.
- Identify best practices and monitor effectiveness of the MEAs Project implementation support to AU.
- Involve in training of negotiators.
- Foster and ensure implementation of large-scale and long-term initiatives related to Strategic Partnerships on MEAs.
- Support the organization of thematic networks, consultations and meetings on development cooperation and international relations on MEAs.
- Facilitate development of training materials and provide necessary training and support to RECs and MS on MEAs.
Specific Responsibilities
- Coordinate the Capacity Building Multilateral Environmental Agreements (MEAs) Project to strengthen the capacity of Member States to meet obligations in International Environment Governance (IEG).
- Engages with partners, technical institutions, private sector and civil society organizations.
- Assist the Head of Division to provide guidance and management for the human, financial and material resources on the MEAs Project.
- Assist the Head of Division in preparing statements, proposals, reports and other tasks.
- Promote sound environmental and natural resource management
- Facilitate and strengthen policies related to MEAs to strengthen capacity of RECs and Member States in development of programmes
- Support the development of policies and institutions aimed at strengthening environmental management including pollution and chemicals control as well as support to continental efforts on implementation of programmes
- Assist the initiation and development of proposals, programmes, projects and strategies that contribute to the purpose of the Project consistent with the AUC vision and mandates.
- Assist to build and strengthen strategic partnerships to harness and mobilize technical and financial resources necessary for effective implementation of policies, programmes and strategies.
- Support development of Policy Frameworks and Guidelines to facilitate Member States to design and/review MEAs policies and strategies thereby contributing to harmonization and integration.
- Assist the initiation and mobilization of effective partnerships with relevant stakeholders and institutions on MEAs for implementation of policies and programmes.
Academic Requirements and Relevant Experience
- Candidates must have at least a Master’s degree in the Environmental Management, Environmental Law, Natural Resources Management, Biodiversity or / or related discipline and a minimum of ten (10) years of relevant work experience out of which at least six (6) should be within a managerial role with at least three (3) years involving direct supervisory responsibilities.
- A Bachelor Degree in the above-mentioned disciplines coupled with total relevant work experience of twelve (12) years, six (6) years managerial and three (3) years supervisory experience is also acceptable.
- Experience in projects/programme management, planning, monitoring and evaluation will be required.
Required Skills
- Management experience and excellent interpersonal skills
- Sound planning and organizational skills
- Ability to negotiate diplomatically
- Ability to facilitate meetings;
- Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development;
- Proficiency in one of the AU working languages, fluency in another AU language is an added advantage
Leadership Competencies
- Strategic Insight ....
- Developing Others
- Change Management
- Managing Risk...
Core Competencies
- Building Relationship...
- Foster Accountability Culture....
- Learning Orientation:
- Communicating with Influence...
Functional Competencies
- Conceptual thinking ....
- Job Knowledge and Information Sharing ....
- Drive for Result ....
- Continuous Improvement Orientation ….
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Specific Responsibilities
- Develop a strategic plan for the designation of ECCAS Regional Climate Centre (CAPC-AC) by WMO by 2025;
- Prudent day-to-day management of project staff and resources and ensure that implementation of all project outputs are on tract;
- Develop methodologies and instruments necessary for the production and dissemination of climate services for the agriculture, disaster risk reduction, and health and other sectors such as forests and water;
- Ensure the establishment and effective functioning of sectoral User Interface Platforms (UIPs), regional Climate Services Information Systems (CSIS), Climate Data Management Systems (CDMS), infrastructure and other systems.
- Identify production and dissemination tools for climate services for priority sectors of agriculture, disaster risk reduction, health, forests and water;
- Initiate and develop products and services for priority sectors;
- Provide technical assistance for capacity building of experts from the National Meteorological and Hydrological Services (NMHSs) of the region;
- Initiate the process of producing and disseminating climate information;
- Put in place effective mechanisms to ensure that the project products and services contribute to policy and decision making, and that climate services are mainstreamed in adaptation planning processes at the ECCAS Commission as well as in ECCAS Member States;
- Ensure that communication, visibility, M&E of the project are regularly executed in line with the project Contribution Agreement;
- Analyze scientific data on climate and climate change (atmospheric temperature, rainfall, insolation, hygrometry, water resources, ocean, and greenhouse gases);
- Analyze and disseminate climate-related research results in the region to inform policy makers, legislators, regulators or other stakeholders on the dynamics of climate change;
- Responsible for preparation and submission of reports (both financial and narrative) to the AUC;
- Provide monthly reports to the AUC on the implementation of the project in the region;
- Execute any other duties related to the programme as may be assigned.
- Academic Requirements and Relevant Experience
Candidates must have :
- Minimum of a Master’s (or Bac + 5) degree in Meteorological Sciences, Environmental Science, Atmospheric Physics, Disaster Risk Management, or other related fields and seven (7) years of progressively relevant work experience at expert level, in the areas of environmental management, weather and climate services, or meteorology involving multi-stakeholders such as Regional Economic Communities, Regional Climate Centres, Member States, National Meteorological and Hydrological Services (NMHSs), and Development Partners, out of which six (6) should be at expert level
- OR
- Bachelor Degree in the above fields with ten (10) years progressively relevant work experience stated above, out of which six (6) years should be at expert level
- At least three (3) years out of total years of experience must be at supervisory level.
- Experience in GIS and Remote Sensing would be an added advantage.
- Proven experience and extensive engagement with knowledge on the roles of RECs in the relevant sector.
- Additional qualifications in project management would be an asset.
- Must have experience in the ECCAS region
Required Skills
- Excellent interpersonal skills
- Sound planning and organizational skills
- Ability to negotiate diplomatically
- Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
- Policy development and analysis
- Advanced knowledge of the use of climate data from regional and global climate models for climate simulations and predictions at the level of the sub-region, countries, watersheds, impacts, and forecasts of risks and disasters linked to climates;
- Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, Spanish) and fluency in another is an added advantage.
Leadership Competencies
- Strategic Insight...
- Developing others...
- Change Management....
- Managing Risk...
- Core Competencies
- Building Relationship...
- Foster Accountability Culture...
- Learning Orientation...
- Communicating with Influence...
- Functional Competencies
- Conceptual thinking...
- Job Knowledge and information sharing...
- Drive for result...
- Continuous improvement orientation...
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Under the supervision of the Project Coordinator and in close collaboration with the members of the Project Unit, the Weather Modelling Scientist and Forecaster is responsible for production system development and tailoring.
Specific Responsibilities
- Develop advanced weather and climate modelling and prediction production system;
- Develop tailored products through the applications of specialized analytical, dynamical and statistical methods; provide training and technical skills in product development, data analysis, and variational data assimilation to CAPC-AC staff and NMHSs;
- Running regional model based on specific parameterization (convection permitting, ...), develop and improve digital and computer models to predict atmospheric processes and improve forecast accuracy;
- Conduct daily, sub-seasonal to seasonal forecast;
- Support the establishment and effective functioning of sectoral User Interface Platforms (UIPs), regional Climate Services Information Systems (CSIS), Climate Data Management Systems (CDMS), infrastructure and other systems;
- designing, development, production and dissemination of Weather forecast and climate monitoring products;
- Designing of tailored products for different development sector namely health, agriculture and DRM, collaborate regarding product development and dissemination;
- coordinating all aspects regarding modeling (running models on HPC and all meteorological equipment) and scripting of all designed product agreed with users (DRR, Agriculture and Health sectors);
- Recommending every new procedure to partners in order to implement the creating and putting together all different aspects regarding new predictors in the ECCAS region, and finally, putting together all results from others projects in meteorology and climate in order to improve forecasts (doing seamless prediction)
- Collecting meteorological data from satellite images, radars, remote sensors and weather stations from the CEEAC sub-region;
- Analyzing, disseminating and exploiting meteorological information (temperature, rainfall, sunshine, humidity, wind speed and air pressure / flow, etc.);
- Coding weather reports for their transmission on international networks;
- Produce weather graphs, maps and animations for weather presentations;
- Monitor the variability of the seasons;
- Strengthen the capacities of national systems (NMHSs) and CAPC-AC;
- Conduct research on weather change patterns and write reports;
- Present the results of the work to the public and to special interest groups;
- Represent the project and the CAPC-AC at the international weather meeting.
- Execute any other duties related to the programme as may be assigned.
Academic Requirements and Relevant Experience
- Minimum Bachelor’s University Degree in one or more of the following fields: Meteorology, Atmospheric Physics, and Higher Mathematics with at least five (5) years of relevant professional experience of which at least two (2) years should be at an equivalent or higher level at an international level.
- OR
- Masters Degree in the above indicated areas of study, with at least two (2) years of relevant professional experience at an international level.
- A higher academic qualification will be an added advantage.
- Have computer training and demonstrable training in computer modeling;
- Experience working in the fields of meteorology, climate change, environment, atmospheric modeling, and disaster risk reduction
- Modelling and prediction experience is preferred, with solid experience in anchoring and producing meteorological information, in observing and forecasting weather conditions, climate risks and disasters and reporting on the issues.
- Must have experience in the ECCAS region.
- Able to demonstrate abilities in the precise analysis of meteorological and climate data and in making solid and essential operational decisions.
- Able to use computer and mathematical, meteorological and climatic models to make short, medium and long term forecasts and prove professional experience in the aviation industry, maritime transport or in the armed forces.
- Able to demonstrate good mathematical and computational problem solving skills.
- Experience in project management.
Required Skills
- Have a good command of the project cycle (formulation, supervision, self-evaluation by the beneficiaries, mid-term and final evaluation);
- Have a great capacity for analysis, synthesis and drafting of reports;
- Have proven skills in using the IT tool;
- Excellent interpersonal skills;
- Sound planning and organizational skills;
- Advanced knowledge of climate change and meteorology technical processes;
- Have experience and knowledge of one of the sectors of the application of meteorological data (agriculture and food security, health, forestry or disaster risk management);
- Proficiency in one of the AU working languages and fluency in another is an added advantage;
- Good knowledge of LINUX, Windows Operating Systems and Microsoft Office (Word, Excel, Access, PowerPoint, Publisher).
Leadership Competencies
- Strategic Insight...
- Developing others...
- Change Management....
- Managing Risk...
Core Competencies
- Building Relationship...
- Foster Accountability Culture...
- Learning Orientation...
- Communicating with Influence...
Functional Competencies
- Conceptual thinking...
- Job Knowledge and information sharing...
- Drive for result...
- Continuous improvement orientation...
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Reporting to the Principal Officer, Training & Capacity Building, the Training & Capacity Building Expert responsible for providing training/capacity building to Member States and RECs on migration data collection and management.
Main Functions
- Develop strategic and annual activity work-plans for his/her assigned region in line with the Observatory’s strategic goals, objectives and priorities.
- Present and defend resource requirements needed to carry out the annual regional work-plan.
- Develop technical proposals and budgets on training/capacity building in accordance with the Observatory’s strategic priorities.
- Identify, facilitate, coordinate and conduct training/capacity building and technical assistance to Member States and RECs on migration data collection and management.
- Conduct training/capacity building needs assessments of Member States/RECs on migration data collection.
- Specific Responsibilities
- Participate in developing syllabi/curricula analysis and propose policy guidance based on identified training/capacity building needs of Member States/RECs.
- Identify and supervise consultants commissioned to undertake assignments for the Observatory, on issues related to training and capacity building.
- Monitor performance and prepare progress reports against annual work-plans and recommends changes to activities, projects and individual/team performance as appropriate to achieve and programme objectives.
- Design monitoring and evaluation systems and participate in the monitoring and evaluation of activities under his/her purview.
- Contribute to the compilation of briefing notes, strategy documents, regular regional/continental reports and white papers on migration.
- Design monitoring and evaluation systems and participate in the monitoring and evaluation of activities under his/her purview. Organize regional and continental workshops, seminars and conferences;
- Participate in relevant regional/continental working groups to ensure coordination of work plan development, implementation strategies and evaluation plans for applicable activities.
- Perform other duties as assigned by the Principal Officer, Training & Capacity Building.
- Academic Requirements and Relevant Experience
- A Master’s degree in Humanities, Social Sciences, Law and any relevant studies in relation to capacity building OR Bachelor degree in similar fields coupled with seven (7) and ten (10) years of progressive and relevant work experience respectively. Three years out of this total needs to be at expert/specialist level.
- A professional qualification or certificate in training/capacity building.
- The candidate needs to have continuous and combined experience in the following areas:
- Working on development of syllabi/curricula for capacity building programmes, relating to data collection, analysis, policy guidance, planning and implementing capacity building workshops and seminars
- Proven experience in assessing the needs of Member States and RECs in capacity building.
- Documented experience in providing training or facilitating capacity building sessions, at certificate or diploma level.
- Considerable expertise and experience in providing technical assistance/training/capacity building to governments/government agencies on issues related to migration.
- Comprehensive knowledge of curriculum development and training methods.
- Demonstrable experience in providing training/technical assistance to governments, specially in the relation to migration.
- An understanding of the African migration landscape.
- Proven experience interacting with international and regional public partner agencies.
- Proven track-record of working and liaising with high-level government and donor officials.
- Demonstrable experience in supervising and leading teams of consultants, and delegating tasks and authority.
- Demonstrable experience in drafting technical documents for executive level consumption and/or peer review.
- An understanding of the African Union way of working and managing associated relationships with Member States/RECs and partners is preferred.
Required Skills
- Excellent project planning and management skills for organizing, planning and executing projects from conception through implementation
- Excellent organizational skills and a proven ability to deliver under tight deadlines.
- Excellent analytical skills and ability to conceptualize, plan, develop, implement, monitor and evaluate programmes.
- Inter-personal skills, including experience in interacting with stakeholders and decision-makers in order to build strong collaborative relationships with governments and partners.
- Strong written and oral communication skills, in particular proven ability to write clear and concise reports;
- Demonstrated ability with regard to computer skills, including excellent word-processing capabilities, proficiency with e-mail and internet applications and experience in using office software applications such as MS Excel, Power Point and Word.
- Ability to work under pressure, stay on track and meet deadlines
- Analytical and problem-solving abilities.
- Personal commitment, goal oriented and drive for results, flexibility and respect for diversity.
- Ability to operate in a multicultural environment.
- High level of autonomy at work, yet with profound team-spirit
- Adaptive, patient, resourceful, resilient and flexible
- Pro-active and solutions oriented
- Proficiency in at least one of the African Union working languages (Arabic, English, French, Portuguese or Spanish). Knowledge of one more or several other working languages would be an added advantage, specially French and/or Arabic.
Leadership Competencies
- Strategic Insight..
- Developing Others..
- Change Management..
- Managing Risk..
Core Competencies
- Building Relationship...
- Foster Accountability Culture..
- Learning Orientation..
- Communicating with Influence...
Functional Competencies
- Conceptual thinking...
- Job Knowledge and information sharing..
- Drive for result..
- Continuous improvement orientation.
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Main Functions
- Provide intellectual and analytical input to advance the work of the African Union Advisory Board against Corruption, as well as enhancing the role of civil society in governance processes, local governance and corporate issues;
- Assist in developing and maintaining appropriate working relations with AU Organs and partners of the African Union on issues relating to the fight against corruption and good governance;
- Advise governmental authorities, the African Union and other national and international organizations in preventing and combating corruption;
- Conceive and organize seminars, workshops and other related activities in the field of governance and combating corruption with various stakeholders;
- Draft speeches, talking points, report activities and specific missions;
- Provide advice on democracy, rule of law and good governance issues, including providing input into official communications, statements and other documents;
- Liaise with AU Regional Offices on democracy and good governance issues; and
- Perform any other relevant tasks assigned by supervisor.
Specific Responsibilities
- Contribute to enhanced legal framework to combat corruption through State Party Reviews as well as spearheading activities under the African Anti-Corruption Methodology and Tool;
- Contribute to strengthened capacity of State Parties to combat corruption by conducting capacity building programmes with National Anti-Corruption Agencies;
- Contribute to enhanced outreach and activities through commemoration of the African Anti-Corruption Day; and
- Serve as Focal Point Person on the African Governance Architecture Platform activities.
Academic Requirements and Relevant Experience
- University Masters’ Degree in International Relations, Law, Public Administration, Human Rights, Diplomacy and/or related fields, with at least seven (7) years of relevant working experience in the area of International Relations, Law, Public Administration, Human Rights, Good Governance, Diplomacy and the fight against corruption, out of which three (3) years at supervisory level
- OR
- University Bachelor Degree in the above-mentioned areas of study, with at least ten (10) years of relevant work experience in International Relations, Law, Public Administration, Human Rights, Good Governance, Diplomacy and the fight against corruption, out of which three (3) years should be at supervisory level.
Required Skills
- Computer literate;
- Excellent drafting and reporting skills;
- Good communication and negotiating skills;
- Good knowledge of policy analysis, programme management, implementation and monitoring;
- Good planning and organizational skills;
- Ability to work under pressure and to act with discretion in a politically sensitive and multi-cultural environment;
- Excellent interpersonal skills or social capital
Leadership Competencies
- Strategic Insight ....
- Developing Others
- Change Management
- Managing Risk
Core Competencies
- Building Relationship...
- Foster Accountability Culture:
- Learning Orientation...
- Communicating with Influence ....
Functional Competencies
- Conceptual thinking...
- Job Knowledge and Information Sharing ....
- Drive for Result ....
- Continuous Improvement Orientation:
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To support the execution of the division’s operations, including carrying out research, developing Policy and providing administrative oversight, while assisting in ensuring that its predefined strategies and policies are implemented effectively and supporting the organization mission.
Main Functions
- Assists in the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan.
- Suggests new and expands on existing policy areas for planned research.
- Assists in setting the overall research direction of a relevant policy area.
- Responsible for the delegation and execution of defined research areas.
- Participates in the organisation of relevant meetings, congresses and conferences with stakeholders.
- Engages with relevant mid-level stakeholders and develop working relationships. Supports the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets.
- Assists in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division
Specific Responsibilities
- Assists in the monitoring and evaluation of the implementation of the AU-MSU work plans and annual Program Budgets;
- Assists the Unit in the preparation of correspondences, reports and working documents relating to the implementation of the KMF and overall programs activities of the Division;
- Assists in developing mediation policies, strategies, operational plans, strategic plans and work plans for the Division;
- Assists in developing and establishing the MSU as well as coordinating operational support to ongoing mediation efforts by the AU and Regional Economic Communities (RECs) and Regional Mechanisms (RMs).
- Assists the policies, SOPs and other guidance documents are regularly reviewed, and implemented;
- Assists on implementing capacity enhancement seminars, conferences and other familiarization sessions to assist mediators, their collaborators and AU staff;
- Supports the development of expert capacity, standby and/or rosters to be deployed in support of AU-mediation and dialogue efforts;
- Assists in the drafting of strategic documents on AU mediation efforts, as requested.
- Assists in Establishing and promoting collaborative partnerships with the RECs/RMs and other relevant external partners, most notably, the UN, the EU and civil society;
Academic Requirements and Relevant Experience
- Bachelor’s Degree in political science, international relations, mediation, peace and conflict studies, international economics, law, public administration, or other related social sciences studies, with 5 years relevant experience. Or
- Master’s Degree in similar studies with 2 years relevant experience.
Required Skills
- Strong oral and written communication skills
- Strong analytical skills
- Strong drafting skill
- Strong negotiation skills
- Ability to work under pressure
- Ability to work across business units / geographies; cultural sensitive environment
- Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage
Leadership Competencies
- Change Management
- Managing Risk:
Core Competencies
- Teamwork and Collaboration
- Accountability awareness and Compliance;
- Learning Orientation
- Communicating with impact
Functional Competencies
- Analytical Thinking and Problem Solving
- Job Knowledge and information sharing...
- Drive for Results
- Continuous Improvement Focus
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Performs the administrative operation of the Project to ensure delivery of results within proposed budget and timeframe.
Main Functions
- Provides timely administrative support to the MEAs Project
- Assists in activity planning as required
- Prepares operational work schedules and follow up implementation
- Coordinates and/or engage in logistical work, particularly preparations needed for organization of meetings
- Assists in the creation, improvement and maintenance of operational processes and systems
- Prepares office communication and draft reports.
- Handles communication at operational level and provide update; is in charge of dispatch of documents
- Assists in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets: and activities.
Specific Responsibilities
- Analyses and maintains an overview of the Project’s work to ensure that timely administrative support is provided in general and specialized areas;
- Provides support in the organization of meetings including coordination of invitations, confirmations, ticketing and accommodation for multiple participants for the Project Office
- Provides support for the up-keep of the Project Coordinator’s Diary, as required
- Lliaise effectively with internal and external stakeholders on administrative matters of the Project (this includes in relation to facilities (office space and equipment), security and protocol items (security/ID badges and passports) with assistance from other support staff (ie Secretaries, Clerks and Mail Runners);
- Liaises with the HR Management, Operations Support Services, Finance and Conference Management & Publication Directorates to provide first hand support in areas such as, but not limited to, procurement and travel management; leave management, performance management, contract management, budget management; interpretation, translation and venue arrangement issues respectively
- Participates in the preparation, implementation and monitoring of budgets and liaise with the Finance Directorate on budgetary matters on behalf of the Project as required.
- Ensures the timely sourcing and ordering stationery and office equipment for the Project.
- Compiles information on staff official missions, various official trips and leave schedules for better information on staff presence and allocation of tasks.
- Ensures the collection and maintenance of a database of special files. Create, update and maintain special files (of confidential nature or for closer access and use) through an organised filing system and maintains a records system for tracking purposes.
- Ensures confidentiality of information and management records;
- Prepare correspondences (outgoing memos and letters to internal and external recipients), executive summary, reports, briefing papers, power point presentations and other documents as required;
- Assists in preparation, quality control and compilation of Finance and Human Resources related documents.
- Monitors meeting and correspondences outcomes and decisions and provide support in following up on their implementation; prepare update report for the Project Coordinator’s reference as need be.
- Prepares and participate in various departmental meetings and prepare minutes and/or notes for review and endorsement by participants. Maintain files of minutes.
- Provides communications support and assistance to ensure timely responses to inquiries, email and correspondences.
- Performs all other administrative duties for the MEAs Project, as required
Academic Requirements and Relevant Experience
- Diploma in Office Management, Business Management/Administration or any related field from a recognized educational institution with 3 years of relevant work experience in administrative and/or secretarial work.
- OR
- Bachelor’s Degree in Office Management, Business Management, Business Administration or any related field from a recognized educational institution with 2 years of relevant work experience in administrative and/or secretarial work.
- Additional academic qualification in the area of Environmental Management, Biodiversity, Law, or Project Management is an added advantage.
- Experience in providing administrative support in a projects/programme setting will be an added advantage.
- Experience in Office Management is mandatory
- Experience in planning and coordination of meetings with various stakeholders
- Work experience in SAP is an added advantage
Required Skills
- Excellent interpersonal skills
- Sound planning and organizational skills
- Effective communication ability (both verbal and written); sound drafting skills
- Ability to work in a multi-cultural environment
- Ability to give attention to details and to work effectively under pressure;
- Ability to organize and present data neatly and in an understandable and useful manner
- Proficiency in Microsoft Office (MS-Word, MS-Excel, MS-Power Point)
- Proficiency in one of the AU working languages, fluency in another AU language is an added advantage
Leadership Competencies
- Developing Others
- ..Flexibility
- ..Risk Awareness and Compliance
Core Competencies
- Teamwork and Collaboration;
- ..Accountability awareness and Compliance
- .Learning Orientation
- Communicating Clearly;
Functional Competencies
- Trouble shooting;
- Job Knowledge and information sharing
- ..Task Focused
- ..Continuous Improvement Awareness
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To provide secretarial and clerical support services to the assigned supervisor or the Office in general for its effective functioning.
Main Functions
- Provide timely operational support
- Implement operational activities as scheduled and report.
- Assist in the follow up on logistical arrangements, activity implementation and provision of updates.
- Liaise effectively with internal and external stakeholders.
- Follow up meeting decisions and correspondence outcomes and ensure their implementation.
- Prepare routine office communication and assist in compiling data and information for reporting purposes.
- Assist in the creation, improvement and maintenance of record and retrieval systems
- Follow up on provision and maintenance of office facilities and materials.
Specific Responsibilities
- Draft responses to routine correspondences for the signature of the supervisors;
- Type and proof-read documents, reports, etc as may be required by assigned supervisors;
- Attend visitors and staff and provide them with basic information on relevant issues and procedures;
- Assist in the follow up on logistical arrangements, activity implementation and provision of updates;
- Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
- Respond to and screen various correspondences such as telephone calls, e-mail messages and ensure follow up with supervisors and partners;
- Keep an up to date diary of appointments for supervisors;
- Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
- Provide day to day routine administrative supports to various work units of the assigned \ Units;
- Ensure availability of stationery stock, equipment and furniture in offices assigned;
- Perform reception services where required; and
- Perform any other relevant duties and responsibility as may be assigned.
Academic Requirements and Relevant Experience
- Diploma in Secretarial Science, Administrative Services, Office Management, or related studies with 3 years of relevant secretarial work experience in public organizations, diplomatic missions, international organizations or international non-governmental organizations.
- Candidates who are holders of Bachelor’s Degree in Secretarial Science, Administrative Services, Office Management, or related studies are required to have a minimum of 2 years of relevant secretarial work experience in public organizations, diplomatic missions, international organizations or international non-governmental organizations.
- Communication related training is an added advantage.
Required Skills
- Excellent knowledge of computer office applications such as Word, Excel, Outlook and Power Point
- Sound planning and organizational skills
- Very good typing skills, of at least fifty words per minute.
- Good interpersonal skills
- Strong communication ability both orally and in writing
- Proficiency in any one of the AU officials working languages (English, French, Arabic, Portuguese, Spanish and Kiswahili) is a requirement, while fluency in two, specifically English and French is an added advantage.
- Excellent team player and able to work in a multi-cultural environment.
- Good analytical skills and ability to identify workable alternative and solutions, firm yet flexible, confident.
- Able to manage stress.
- Strong personality but friendly, polite and patient.
- Work quickly, accurately and efficiently, meeting tight deadlines.
- Be able to work unsupervised on your own initiative;
Leadership Competencies
- Developing Others
- ..Flexibility
- ..Risk Awareness and Compliance
Core Competencies
- ..Teamwork and Collaboration
- ..Accountability awareness and Compliance
- ..Learning Orientation
- ..Communicating Clearly
Functional Competencies
- ..Trouble shooting
- Job Knowledge and Information Sharing ....
- ..Task Focused
- ..Continuous Improvement Awareness
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Responsible for managing sports-for-development programs, using sport, physical education and physical activity as tools to achieve AU Agenda 2063 aspirations and to promote quality sports.
Main Functions
- Provide technical and intellectual support in the management of various elements related to the area of expertise
- Identify best practices and monitor effectiveness of the Office’s support to AU.
- Assist in the development of the strategies and business continuity plan and participate in/ensure their implementation
- Foster and ensure implementation of initiatives related to area of specialization;
- Assist in the organization of thematic networks, consultations and meetings on development cooperation and international relations.
- Develop materials and provide necessary training and support to Organization Units as required.
- Provide technical guidance on matters relating to system review and implementation project in area of specialization, as required.
Specific Responsibilities
- Develop and coordinate robust programmes that advocate the use of sport, physical education, physical activity and recreation as a tool for inclusive socio-economic development to achieve AU Agenda 2063 aspirations.
- Promote inclusive participation and empowerment through sport, physical education, physical activity and recreation for youth, girls, women, people with disabilities and special needs, as well as vulnerable and marginalised groups.
- Promote development and mainstreaming of gender equality, inclusive, safeguarding, good governance and other policy frameworks in sports and alignment to the Policy for Sustainable Development of Sports in Africa.
- Lead in promoting the delivery of access to sustainable mass participation in physical activity, physical education, sport and recreation opportunities (sports-for-all).
- Coordinate the development and promotion of generic coach education and athletes’ development pathways to promote quality high performance sports in Africa.
- Oversee the coordination and development of required legal sports frameworks in Africa that protects the interests of athletes and sports development in Africa.
- Establish programmes and advocate for manufacturing of local sports equipment, sports entrepreneurship and job creation through sports.
- Perform any other duties as directed by the Coordinator.
Academic Requirements and Relevant Experience
- Master’s Degree in a Sports Management, Sports Science, Physical Education, other sports related fields or Social Sciences, with a minimum of seven (7) years relevant work experience in (sports for development, sports management or administration, physical education or sports coaching), out of which three (3) years should be at expert level.
- OR
- Bachelor’s Degree in Sports Management, Sports Science, Physical Education, other sports related fields or Social Sciences with a minimum of ten (10) years of relevant work experience in (sports for development, sports management or administration, physical education or sports coaching), out of which three (3) years should be at expert level.
Required Skills
- Computer literacy and use of modern means of communication tools is desirable
- Excellent interpersonal, communication and analytical skills
- Ability to establish and maintain partnerships and to ensure high-level coordination and cooperation with stakeholders.
Leadership Competencies
- Strategic Insight...
- Change Management....
- Managing Risk...
Core Competencies
- Building Relationships
- Accountable and Complies with Rules..
- .Learning Orientation
- Communicating with Influence...
Functional Competencies
- Conceptual Thinking ….
- Job Knowledge and information sharing..
- Drive for Results
- Continuous Improvement Orientation …
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To provide general administrative support to the department for effective implementation of departmental work plan and daily routine work.
Main Functions
- Provide timely operational support
- Assist in activity planning
- Prepare operational work schedules and follow up implementation
- Coordinate and/or Engage in technical assistance and/or logistical work
- Assist in the creation, improvement and maintenance of operational processes and systems
- Prepare office communication and draft reports.
- Handle communication at operational level and provide update
- Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc.
Specific Responsibilities
- Analyse and maintain an overview of the AFRIPOL’s work to ensure that timely administrative support is provided in general and specialized areas;
- Take the lead in supporting the organization of meetings including coordination of invitations, confirmations, ticketing and accommodation for multiple participants for the Office of the Director and the directorate at large (as need be)
- Liaise effectively with internal and external stakeholders on administrative, matters of the department (this includes in relation to facilities (office space and equipment), security and protocol items (security/ID badges and passports) with assistance from other secretarial staff, Clerks and Mail Runners;
- Liaise with HR, Finance to provide first hand support in areas such as, but not limited to, Procurement and Travel Management; Leave Management, Performance Management, Contract Management, Budget Management; interpretation, translation and venue arrangement issues respectively
- Participate in the preparation, implementation and monitoring of budgets and liaise with the Finance Directorate on budgetary matters on behalf of the AFRIPOL as required.
- Ensure the timely sourcing and ordering stationery and office equipment for the department.
- Be responsible for compilation of information on staff official missions, various official trips and leave schedules for better information on staff presence and allocation of tasks.
- Create, update and maintain special files (of confidential nature or for closer access for Executive Director/Head Division & Unit’s use) through an organised filing system and maintains a records system for tracking purposes.
- Ensuring confidentiality of information and management records is guaranteed;
- Prepare correspondences (outgoing memos and letters to internal and external recipients), executive summary, reports, briefing papers, power point presentations and other documents as required;
- Assist the preparation, quality control and compilation of Finance and Human Resources related documents.
- Monitor meeting and correspondences outcomes and decisions and provide support in following up on their implementation; prepare update report for Executive Director/Head Division & Unit’s reference as need be.
- Prepare and participate in various departmental meetings and prepare minutes and/or notes for review and endorsement by participants. Maintain files of minutes.
- Provide communications support and assistance to ensure timely responses to inquiries, email and correspondences; assist the team of Secretaries whenever required.
Academic Requirements and Relevant Experience
- Diploma in Administrative Services, , Business Administration, Office Management, Secretarial and Clerical or any related field from a recognized educational institution with 3 years of relevant work experience in administrative and/or secretarial in public organization, diplomatic mission, international organization or international non-governmental organizations.
- Candidates who are holders of Bachelor’s degree in Administrative Services, Office Management or any related field from a recognized educational institution are required to have 2 years of relevant work experience in administrative and/or secretarial work.
- A higher qualification will be an added advantage
- Experience in Office Management is mandatory.
- Experience in planning and coordination of meetings with various stakeholders
- Work experience in SAP is an added advantage
Required Skills
- Attention to detail and ability to work effectively under pressure;
- Ability to organize and present data in an understandable and useful manner
- Sound planning and organisational skills
- Good interpersonal skills
- Strong communication ability both orally and in writing
- Proficiency in Microsoft Office (MS-Word, MS-Excel, MS-Power Point)
- Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage
Leadership Competencies
- Developing others...
- ..Flexibility
- ..Risk Awareness and Compliance
Core Competencies
- Teamwork and Collaboration;
- Accountability awareness and Compliance;
- ..Learning Orientation
- Communicating Clearly;
Functional Competencies
- Trouble shooting;
- ..Job Knowledge Sharing
- Task Focused;
- ..Continuous Improvement Awareness
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To facilitate the smooth functioning of administrative support services, including but not limited to administration - office management, general services, operations, records management, procurement etc – within the Finance and Administration Unit of AUSC and beyond, as required.
Main Functions
- Provide timely operational support
- Assist in activity planning
- Prepare operational work schedules and follow up implementation
- Coordinate and/or engage in technical assistance and/or logistical work
- Assist in the creation, improvement and maintenance of operational processes and systems
- Prepare office communication and draft reports.
- Handle communication at operational level and provide update
- Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc
Specific Responsibilities
- Provide administrative support in accordance with the Terms of Reference of the Office;
- Undertake all administrative matters relating to the organisation of meetings, seminars, workshops and conferences planned under the AU Sports Council’s work plan, including securing and arranging meeting venues, arranging participants’ travel, and other administrative arrangements;
- Organise all travel related to the work of the AUSC, including fact finding missions, follow up missions and similar activities which require travel arrangements;
- Assist the Office in the timely preparation of relevant papers and documents for meetings, seminars, workshops and conferences, and in the finalization of related reports;
- Undertake administrative action related to the procurement of equipment and services including preparation of purchase orders, contracts for consultants, related payment requests, and monitoring and follow-up on such requests;
- Liaise with partner agencies on relevant administrative and financial matters, as well as with internal stakeholders including Administration, Finance, HR Units within AUSC and the respective directorates at AU HQ level, as required.
- Assist the implementation and monitoring of budgets as need be. Liaise with the Accounts Assistant and the FAO on budgetary matters as required.
- Provide communications support and assistance to ensure timely responses to inquiries, email and correspondences, assist the team of Secretaries whenever required.
- Draft and finalise correspondence, reports and documents and ensuring correctness of style and compliance with AU procedures and standards;
- Organise both incoming and outgoing correspondence, including the establishment of a physical and electronic log/registry system and filing; create, update and maintain special files (of confidential nature or for closer access for respective official’s use) through an organized filing system
- Manage correspondence for priority action, notification of deadlines and acting on routine matters;
- Arrange and maintain calendar of appointments and preparing travel plans for missions; schedule appointments, meetings and travel arrangements that may include coordinating arrangements for multiple participants
- Perform such other tasks as required.
Academic Requirements and Relevant Experience
- Diploma OR Bachelor Degree in Administration, Management, Office Management or related fields with three (3) and two (2) years relevant work experience respectively.
- Experience in international organizations will be high advantage.
- Experience or knowledge of tasks related to office management, secretarial tasks, records management, procurement and supply chain management are required
- Understanding of procurement processes is required
- Understanding and experience of facilities management, correspondence handling is required.
- Experience in drafting official communication is required; experience in preparing reports and summaries, presenting information allowing easy analysis and understanding is required.
- Experience in organizing events, liaising with various support functions and stakeholders.
Required Skills
- Excellent drafting and data presentation skills
- Capacity to work under pressure and according to precisely set timelines
- Ability to coordinate activities, contribute to planning, understand linkage between activities and the office’s objectives
- Excellent knowledge and experience to use computer applications including but not limited to MS-Word, MS-Excel, MS-PowerPoint. Experience in using SAP will be an important advantage.
- Very good interpersonal skills, capacity to work and go along with a variety of personalities and stakeholders
- Very good communication skills, both written and spoken
- Excellent organization skills, very good time management skills
- Attention to detail; proactive, adaptable and flexible as required
- Ability to understand the requirements and standards of both internal and external stakeholders; readiness to assist at all times.
- Understanding of AU working systems, specifically those in overall administration, human resources, finance, procurement, protocol, and conference management is an advantage.
- Understanding of the diplomatic work environment, its requirements and contexts is required.
- Proficiency in one of the AU working languages (English, French, Arabic, Portuguese or Spanish) is required and fluency in any other second AU working language will be an advantage. Mastery of the French language will be a preferred advantage.
Leadership Competencies
- Developing Others
- ..Flexibility
- ..Risk Awareness and Compliance
Core Competencies
- ..Teamwork and Collaboration
- ..Accountability awareness and Compliance
- ..Learning Orientation
- ..Communicating Clearly
Functional Competencies
- ..Trouble shooting
- Job Knowledge and information sharing
- ..Task Focused
- ..Continuous Improvement Awareness
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Main Functions
- Develops and executes the overall strategy for the Commission and ensures alignment between its various elements;
- Manages and supervises employees within the Commission directly and indirectly, ensures the timely delivery of the Commission’s goals and effective staff performance evaluation;
- Drives the implementation and monitoring of policies, strategies and programs to contribute to the effective implementation of relevant AU Policy Organs Decisions;
- Ensures the delivery of the Commission’s annual targets in line with the its overall goals and maintains robust monitoring and evaluation systems;
- Provides technical leadership and ensures efficient functioning of all Units and functions within the Commission;
- Leads the Commission and ensures effective management of personnel, budget, performance, program quality, employee relations matters and training in conformity with relevant rules, policies and procedures;
- Builds and maintains good working relations and collaboration
- Develops and maintains regular working relations with senior stakeholders in Member States and partner institutions;
- Coordinates meetings between the organization and relevant partners;
- Provides leadership to ensure timely preparation and submission of periodic performance and other reports;
- Ensures the effective and efficiency management of funds contributed to the organization;
- Implements and maintains thematic partnerships in support of the mandate of the Commission;
- Develops and oversees policy development and guidelines in line with the organization’s legal framework;
- Designs policies consistent with the AU’s strategic goals and mandate in order to address the pertinent issues in the relevant area;
- Prepares and oversees integrated programs, projects and overall activities of the organization as per approved ACHPR Strategic Plan, AU 2063 agenda and other plans approved by Policy Organs.
- Maintains a positive work environment that facilitates collaboration and information sharing and is conducive to attracting, retaining, and motivating diverse talent.
- Provides leadership in the process of developing and maintaining standard operating procedures (SOP’s) for the Commission
- Manages risks, develops mitigation measures and ensures business continuity of the department/directorate
Specific Responsibilities
- Leading the overall Organization, management and supervision of the ACHPR Secretariat;
- Organizing the legal, administrative and financial services that enable the African Commission to deliver on its mandate of promoting and protecting the rights guaranteed in the African Charter and interpreting the Charter;
- Undertakes statutory responsibilities as Executive Secretary to the Commission
- Supervising and coordinating the institutional arrangements and processes for the receipt and adjudication of complaints on alleged violations of Charter rights, the receipt and processing of communications from and to states parties to the African Charter, and the receipt and review of periodic reports under Article 62 of the African Charter;
- Coordinating the preparation of the plans and activities as well as the budgets of the Commission, including the preparation, in consultation with the members of the Commission, of the reports and working documents of the African Commission;
- Overseeing, in consultation with the supervisor and other relevant bodies of the Commission, the implementation of the activities, budgets and other decisions of the Commission;
- Have custody of all the accounts, the seal, the official stamp and all the records and archives of the Comission;
- Provides advice to the Commission, the Bureau and the Members on the procedure (formal and informal rules of its operations.
- Formally records decisions of the Commission in the Plenary and the Committees.
- Responsible with preparing for the sessions comprising the Plenary and the Committees and gives advice on procedures.
- Maintains the authentic verbatim record of proceedings of the Commission and signs or endorses all orders and official communication of the Commission.
- Examine documentation submitted to the Court to establish authenticity and adequacy;
- Transmit documents to the members of the Court, Member States and to the Chairperson of the AU Commission as well as other organs of the Union where required;
- Ensure that interpretation and translation services, as may be required for the work of the Court are timely done;
- Be present personally (or delegate the Deputy Registrar) at all sittings of the Commission and be responsible for drawing up the minutes of the sessions
- Prepare and keep up to date, in the form prescribed by the Commission, the Cause list of all communications submitted to the Commission;
- Assisting the Bureau and other Members of the Commission in the exercise of their functions;
- Chairs management meetings, which discuss corporate issues, enters into contracts on behalf of the Commission, acquires and manages properties of the Commission.
- Leads and facilitates the development and implementation of frameworks, systems and policies for managing administrative services in Commission in accordance with AU rules and regulations.
- Guides, analyses and reviews processes and working methods and recommends procedure and policy changes to improve operations.
- Provides oversight of the administrative budget, ensuring that it is utilized in an effective and efficient manner and in accordance with the African Union Financial Rules & Regulations and Policies.
- Interfaces with the host country’s Government in liaison with the Legal Officer on privileges and immunities matters for Commission and its staff.
- Facilitates and guides the provision and implementation of effective procurement framework, systems, policies and guidelines.
- Advises and supports the provision of quality facilities management services, security services, as well as asset management framework, policies and systems.
- Leads and facilitates the provision and implementation of an effective IT framework, system and policies.
- Provides overall leadership for all financial operations, including resource accounting, budgeting, payroll, financial reporting and internal controls, cash flow management, forecasting, short- and long-term financial planning, and reporting functions in compliance with AU frameworks.
- Oversees preparation of ACHPR budgets, budget execution reports, financial reports, including quarterly financial statements and ensures that financial statements are prepared on time and in compliance with generally accepted accounting principles and AU guidelines.
- Provides overall guidance to auditors, the legal services officer and funding partners.
- Leads and facilitates the development of an effective financial performance management and reporting system that allows for the production of updated information for line managers, regular reports for the Bureau and ensures compliance with statutory reporting requirements.
- Leads and facilitates the development and implementation of an effective grants management system and policies and provide effective oversight on project finances to ensure sound financial management, timely call for pledged funds and compliance with ACHPR’s financial management guidelines.
- Provides strategic leadership in the development and management of an institutional framework for the implementation of ACHPR’s budgetary and financial policies, systems, processes and procedures in accordance with AU financial policies, regulations and controls.
- Provides guidance in the development and implementation of ACHPR’s resource mobilization, income generation and investment management strategies.
- Leads and facilitates the development and implementation of an overall human resources (HR) strategy and administration system that are aligned with the strategic vision and objectives of ACHPR and in accordance with AU Regulations and Rules.
- Provides overall direction for the implementation of HR policies and procedures.
- Advises the Bureau and staff honestly and clearly on HR issues, promotes and facilitates teamwork and the maintenance of a positive internal environment within ACHPR.
- Ensures that ACHPR attracts and retains a highly competent multicultural, multilingual and gender-balanced staff with the qualifications, skills, competencies and orientation required to fully and successfully implement its activities.
- Responsible with creating and maintaining an effective organizational structure that supports the overall operations of ACHPR.
- Provides guidance and counsel on staff relations issues.
- Leads and supports the development and implementation of an effective performance management system that aligns institutional performance with individual performance
- Any other duties as may be assigned by the Supervisor from time to time
Academic Requirements and Relevant Experience
- Master’s degree in Law, Public Administration or Social Sciences is required.
- Master’s Degree in Law on human rights studies, from a recognized educational institution will be preferred.
- Minimum of fourteen (14) years relevant work experience, with at least seven (7) years at Senior Managerial level and five (5) years should involve at direct supervision of staff at professional staff level.
Required Skills
- Demonstrated knowledge of the African Union system and capacity to coordinate, manage, monitor and evaluate the work of the ACHPR
- A sharp and analytical mind imbued with creative thinking, innovation-generating and problem-solving skills.
- Ability to interact with officials and professional colleagues at the highest levels of government, private sector, civil society, and international organizations.
- Excellent oral and written communication, facilitation and presentation skills, proven ability to clearly and concisely prepare, present, discuss and defend issues, findings and recommendations; strong editing skills.
- High ethical and accountability standards, impeccable integrity and a deep sense of fairness.
- Highly refined diplomatic skills, exceptional interpersonal skills and possession of a teamwork orientation and ability to interact harmoniously and effectively with colleagues from diverse disciplines, perspectives, countries and cultures.
- Ability to make objective decisions and resolve problems, exercising the highest sense of responsibility and maturity in the handling of confidential and sensitive issues.
- Ability to generate innovative, practical solutions to challenging situations, with tact and emotional maturity without losing composure and focus.
- Ability to identify opportunities and build strong relationships with partners and other external parties.
- Excellent strategic visioning, planning, implementation, monitoring, evaluation and reporting skills.
- Ability to work with enthusiasm and commitment under pressure and minimal supervision, multi-task with a wide range of individuals and institutions and be proactive and creative with sound judgment.
- Ability to leverage limited resources and staff for maximum impact.
- Ability to work in a multi-cultural and multi-national organizational environment.
- Other Relevant Skills:
- Strong networking and representation skills and ability to mobilize support on behalf of the African Commission on Human and Peoples’ Rights.
- Excellent computer application skills (Microsoft Office package - MS Word, Excel and PowerPoint; knowledge and information sharing platforms, e.g., Teamwork).
Leadership Competencies
- Strategic Focus
- .Developing Organizational Capability
- Change Leadership
- Strategic Risk Management
Core Competencies
- Building Partnerships
- Drives Accountability Culture
- Learning Orientation
- Communicating with impact
Functional Competencies
- Conceptual Thinking
- Job Knowledge and information sharing:
- Drive for Results
- Fosters Innovation
Method of Application
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