Jobs at Pathfinder International

Your Impact

• As a Grants and Contracts Manager, you will support Pathfinder’s projects in the area of grants, contracts and subaward administration.
• Reporting to the Senior Grants and Contracts Advisor, you will work closely with project teams to successfully navigate, interpret, and comply with donor requirements, and negotiate with and maintain good relations with donor contracts representatives to ensure Pathfinder implements projects within the terms of donor agreements.
• You will work with country Subaward Administrators to implement and monitor sub awardees to increase compliance and identify and mitigate risks throughout the subaward life cycle.    

Key Responsibilities
Award Management:

• Award Administration: Oversee award contractual management from pre-award to close-out, including review and negotiation of award documents, training project staff in award requirements, advising project staff on contract terms and risk management, liaising with donors on contractual approvals and compliance issues, and escalating issues as necessary. Serve as official liaison with donor contracts representative.
• Award Compliance: Monitor terms of agreements of awards for compliance. Ensure that Pathfinder and donor rules and regulations on grants management are properly followed and adhered to.

Subaward  Management:

• Subaward Administration: Administer (directly or through support to Subaward Administrators) country-specific project subawards, including determination of subaward mechanism, developing subaward agreements, subaward modifications, and subaward closeout.
• Ensure Pathfinder’s subaward systems and databases are current with up-to-date subaward information.
• Multi-Country Projects: Administer subawards under multi-Country Projects and subawards where Pathfinder does not have a country office in place.
• Grant Making Process: Document and share best practices in the entire grant making process, including review of proposals, the selection process, and review of grantee financial documents. Close out grant programs. Support Subaward Administrators in the timely development and issuance of grants based on the budget and ensure cost effective implementation of program.

Training and Capacity Building:

• Capacity Building/Mentorship: Support Subaward Administrators in preparation to build and develop capacity of local NGOs and partner organizations in regulatory compliance.
• Training: Train country Subaward Administrators and other relevant staff on donor rules and regulations, Pathfinder policies and subaward management manual.
• Capacity Enhancement/Mentorship: Onboard country Subaward Administrators in regard to grants and contracts.  Provide technical training and guidance. Identify gaps in terms of understanding subaward management policy, procedures, compliance with donor requirements, roles and responsibilities and internal controls.  Set up routine meetings with subaward administrators to understand needs, challenges, and capture lessons learned.

Compliance:
Lead compliance efforts through:

• Monitoring: Conduct routine spot checks of award and subaward files for identification of any gaps and as a part of Pathfinder’s country-led strategy. Report findings to Senior Grants & Contracts Advisor and develop mitigation efforts/plans.
• Awareness: Ensure awareness of award and subaward management resources among partners and staff
• Subaward Management Tools: Work with subaward managers to ensure compliance with the subaward management requirements.
• Reporting: Share compliance reports based on monitoring with Senor Grants & Contracts Advisor. Work with Senior Grants & Contracts Advisor to prepare various reports as needed by Director of Operations and/or leadership.

Management and Support:

• Project Management and Participation: Lead, manage or participate in cross-functional project teams
• Operations Department support: Participate in staff meetings, work planning, policy and procedure updates and development, training, etc

Requirements
What You Bring:

• Bachelor’s Degree in Business Administration, Finance, Accounting or related field or a combination of education and experience that yields the required competencies.
• Minimum of 5 years’ experience in subaward management
• Mastery of negotiation skills, including the ability to negotiate effectively, make sound decisions, and apply creative problem solving.
• Ability to negotiate and manage awards from US and non-US donors and correspond with donor contracts representative
• Advanced skills in managing subawards, including fixed price and cost reimbursable mechanisms under both assistance and acquisition
• Advanced knowledge of the grant making process, including procedures, tools, roles and responsibilities.

Preferred Qualifications:

• Master’s Degree in Procurement, Logistics and Supply Chain Management, Business Administration or related field, or a combination of education and experience that yields the required competencies
• At least 3-5 years’ international non-profit experience, including experience with subaward management.

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Your Impact

• As a Procurement Manager, you will work in close partnership with the Senior Procurement Advisor to support Pathfinder’s projects in procurement management.
• You will work closely with country procurement staff. You will manage day-to-day procurement operations for Pathfinder countries by implementing procurement policies and procedures for the full procurement life cycle that enables Pathfinder to maximize value and efficiency in the acquisition of goods and services, while mitigating risks and ensuring compliance with donor requirements. 
• Reporting to the Senior Procurement Advisor, you will enhance the capacity of and provide mentorship to country procurement staff and serve as a focal point/technical expert for assigned countries.

Key Responsibilities
Procurement:
Procurement of Goods and Services:

• Purchase goods and services, analyze purchase requisitions for accuracy.
• Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders and long-term agreements when appropriate.
• Review existing office supply contracts and coordinate the bid process in accordance with Pathfinder International procurement rules and best practices.
• Prepare and follow up payment requests for goods and services in a timely manner in accordance with existing Pathfinder policies and guidelines
• Monitor supplier performance and work with suppliers on issues management.
• Oversee contract management for all suppliers and creation of purchase orders in assigned countries.

Multi-Country Projects:

• Lead procurement efforts under multi-country projects and projects where Pathfinder does not have a country office in place.

Training and Capacity Building:
Capacity Building/Mentorship:

• Onboard country procurement staff in regard to procurement. Provide technical training and guidance.
• Identify gaps in terms of understanding procurement policy, procedures, compliance with donor requirements, roles and responsibilities and internal controls.
•  Meet regularly with country procurement staff to understand needs, challenges, and facilitate lessons learned.

Training:

• Train country procurement staff on Pathfinder procurement policies, procedures, and systems

Compliance:
Lead compliance efforts through monitoring, awareness, procurement tools and reporting:

• Assist Senior Procurement Advisor with conducting routine spot checks of procurement files for identification of any gaps and as a part of Pathfinder’s country led strategy, reporting findings to Director and developing mitigation efforts/plans
• Ensure awareness of procurement management resources among staff.
• Work with procurement staff to ensure routine and effective use of and compliance with Procurement Application and other Pathfinder procurement resources
• Share compliance reports based on monitoring with the Director Operations
• Work with Director to prepare various reports as needed by Director and/or leadership

Management and Support:

• Project Management and Participation: Lead, manage or participate in cross-functional project teams
• Operations Department support: Participate in staff meetings, work planning, training, etc
• Standards Assurance and Improvement: Support Pathfinder’s procurement excellence. Work with Operations department and other service departments to improve procurement resources e.g., policies, processes, procedures, templates, etc.

Requirements
What You Bring:

• Bachelor’s Degree in Procurement, Logistics and Supply Chain Management, Business Administration or related field, or a combination of education and experience that yields the required competencies
• Minimum of 5 years’ experience in procurement management
• Mastery of negotiation skills, including the ability to negotiate effectively, make sound decisions, and apply creative problem solving.
• Ability to manage procurement processes and procedures.

Preferred Qualifications:

• Master’s Degree in Procurement, Logistics and Supply Chain Management, Business Administration or related field, or a combination of education and experience that yields the required competencies
• At least 3-5 years’ international non-profit experience, including experience with grants and contracts funded by USAID and foundations.

Why You’ll Love Working with Us

• Join an innovative, forward-thinking organization that values your growth and ideas.
• Work within a supportive, collaborative environment.
• Make a meaningful impact on our operations and administration
• Enjoy a competitive salary and comprehensive benefits package.
• Benefit from the opportunity for global engagement.