Latest Jobs at Kyosk Digital Services

Role Profile

• Manage the frontline fulfilment process in the market as part of delivering its overall operational objectives.
• You will be responsible for the day-to-day warehousing and dispatch operations for the market to ensure the company's targets and objectives on inventory and order fulfilment processes are met.
• Guarantee operational processes and standards are followed and oversee all housekeeping standards while driving continuous improvement at the market level.

Key Duties And Responsibilities

• Inbound outbound Management: Responsible for both inbound and outbound operations of the market. Assure on-time in full deliveries as the set company targets and assure the defined warehousing and dispatch costs are maintained per set targets. Ensure customer orders are fulfilled in a timely, precise manner including management of customer returns per the agreed standards.
• Inventory Management: Deliver 100% Inventory Accuracy while working with the defined stakeholders to minimize stock-outs and damages while driving proper stock handling to minimize losses in damages.
• Operational Excellence: Lead identification and closure of Continuous Improvement Initiatives within the framework of Lean Principles within the warehouse. Execute all operations activities such as stock taking, physical inventory count, inventory accuracy in allocation, consumption levels, and order fulfilment. Actively engage in route planning and delivery schedules to ensure all deliveries and completed within the allocated delivery windows.
• People Management: Coach and manage associates (from third-party providers) to deliver shared objectives. Ensure the completion of daily tasks and responsibilities; resolve issues preventing the completion of tasks. Build a team philosophy and cultivate a team atmosphere by working with the team to achieve the company's targets and objectives. Train new employees in company policies and procedures, as well as product knowledge. Inculcate the company culture among team members and third-party partners and providers.
• Compliance: Assure compliance to Environmental, Occupational Health & Safety, and any identified requirements; compliance to all laid down Fulfilment SOPs and associated business processes.
• Reporting: Develop and present reports on inventory accuracy, order fulfilment, transport costs for the market, and order cancellation among other key aspects in warehousing & dispatch.

Minimum Requirements

• A minimum of five years of experience in supply chain management (warehousing & dispatch) in a busy-paced environment;
• At least 2 years experience in a Supervisory role;
• Bachelor’s degree (or Diploma with at least 3 years demonstrated progressive career growth) in Sciences, Engineering, Computing, Economics, Supply Chain, Accounting, and Analytics;
• Knowledge of inventory and supply chain management;
• Tech Savvy and proficient in warehousing systems, data entry software/systems, and computer systems including Microsoft Suite;
• Membership in an appropriate professional body is an added advantage;
• Physical stamina, ability to work long hours on one’s feet;
• Excellent organization and efficient time-management skills;
• Strong verbal and written communication skills;
• Ability to meet deadlines and work well under pressure;
• Experience in an FMCG or Retail background is preferred;
• Demonstrated experience handling route planning and mapping to yield maximum returns;
• An open-minded professional who pays keen attention to detail;
• Strong numerical, data, and root cause analysis skills;
• Calm under pressure; able to prioritize multiple competing demands;
• Always learning; passionate about lean thinking and principles.

Competencies;

• Operational Excellence;
• Analytical Mindset;
• Problem-Solving;
• Attention to Detail;
• People Management;
• Tech Savvy.

go to method of application »

Role Profile

• We are looking to bring on board an analytically minded individual to join our team as a Purchasing Manager. The individual will be tasked with analyzing our current buying systems and create the best practices for day-to-day purchasing operations in partnership with the Finance team. He/she will be tasked with establishing purchasing goals based on company inventory needs and usage projections; team management including setting clear business objectives for the purchasing team. This position takes charge of the development and implementation of the purchasing strategy, policies & plan; product pricing strategies; supplier contract renewals, negotiations as well as returns while ensuring quality and cost control.

Roles and Responsibilities

• Strategic Alignment: Champion the development of the purchasing and pricing strategies in the organization and ensure alignment with the overall business strategy. Lead the development and implementation of proper purchasing policies, controls, SOPs and processes. Develop, implement and improve business planning capabilities by understanding and challenging market demand as well as leading internal activities to ensure these demands are met.
• Operational Excellence: Spearhead improvements to the current purchasing system that will improve vendor relationships, lower the cost of doing business and improve the turnaround time of orders. Collaborate with the Warehouse Manager to develop metrics for gauging inventory level needs and then maintain those levels throughout the year. Play a crucial role in creating profitable ways to manage obsolete and slow-moving stock to help offset losses. Review technical specifications for products received; ensure we always have multiple options to buy products at the lowest price; ensure we get priority treatment when stock levels are low.
• Supplier Management: Lead all negotiations in the purchase of supplies, equipment, materials and services for the business in accordance with company purchasing policies and budgetary restrictions. Tracks vendors for payment terms and partner with finance to ensure timely payment. Establish and maintain effective working relationships with suppliers to support the delivery of purchasing deliverables and manage the Company's overall working relationships with key supplier partners.
• Cost Management: Represent the company in negotiating contracts with our vendors to guarantee the best prices for products procured including trade and bulk discounts. Identify opportunities for cost saving for the department and organization at large. Evaluate and propose new purchasing programs and processes that will improve cost, quality and customer responsiveness.
• Product Pricing: Utilize key information such as market & economic trends, product acquisition price, transport, storage and delivery costs to advise the final product prices. Work closely with the finance and warehouse teams to inform and review product prices to warrant the best price in the market and attainment of the organization’s profitability plans. Research on and monitor competitor activities to advice management on product pricing and product sources to gain competitive advantage in market.
• Budget management: Lead the development of the purchasing budget and monitor it’s spent throughout the financial year. Create proper forecasting reports for planning purposes in line with market demand and sales performance. Work closely with the Finance Department in the execution of the purchasing budget, monitor and manages credit line limits in line with the said budget. Requests credit line increases, and payments as appropriate.
• Risk Management & Compliance: Identifying and evaluating operational risks such as supply, quality, safety, environment, security and regulatory compliance. Continuously monitor this to ensure proper mitigative actions are in place to cushion the company from exposure and drive consistent adherence. Evaluate supplier contracts to ensure they are in compliance with government regulations and internal policies. Review and maintain a good record of purchasing files and records (purchase orders, contracts, etc.) to ensure its compliance with company policies and procedures and ensure the availability of documentation. Review and monitor capital purchases to ensure compliance with company policies and procedures.
• Performance Management: Manage the company's day-to-day purchasing activities and ensure that each team member is meeting their personal performance standards. Maintaining and developing operations performance by implementing KPIs & continuous improvement systems. Develops and promotes a customer-focused orientation towards purchasing and materials management while promoting a collaborative culture between purchasing and all business units.
• People Management and Development: Recruit and manage a motivated and aggressive team to deliver the purchasing mandate. Schedule frequent one on one sessions with the team members to evaluate performance, identify areas of development and address any challenges. Analyze, develop and monitor performance quality measures for the department.
• Any other duties assigned from time to time within the purchasing department.

Skills & Experienced Required

• Bachelor’s degree in Business Administration, Supply Chain, or related field;
• A minimum of 6 - 8 years’ experience with a minimum of 3 years in a similar role as a Purchasing Manager within FMCG or retail;
• Experience in supply and demand planning is an added advantage;
• In-depth knowledge of the consumer goods industry with an interest in market dynamics along with an intuitive business sense;
• Strong local knowledge, a deep understanding of consumers and a strong commercial acumen;
• A good understanding of vendor management software;

A knack for negotiating;

• Strong experience in managing teams of people across projects &/or business units;
• Strong analytical skills with a demonstrable ability to capture and communicate projections as well as to model out various scenarios using Excel;
• A hands-on, empathetic and results-oriented approach to leadership and people management; and a ‘no-excuses’, ‘just do it’ approach to getting things done;
• A member of the Kenya Institute of Supplies Management; Professional certification in Purchasing & Supply will be an added advantage;
• Strong financial analysis and forecasting skills. Ability to create and maintain basic financial and operation reports.
• Analytical thinker who can work independently with minimal oversight, ability to make educated decisions focused around business strategy.
• Focused and cost-based mindset - always double-checking to ensure the best deal on products and will not hesitate to make a return if needed.

Competencies;

• Strategic Leadership & Orientation;
• Strong Commercial Acumen;
• Drive for Execution;
• Stakeholder Management;
• People Development & Management;
• Strong Negotiation Skills;
• Tech Savvy.

go to method of application »

Role Profile

• As an Accountant specializing in Records and Reporting, you will play a crucial role in maintaining accurate financial records and generating timely and insightful financial reports.
• Your responsibilities will include recording financial transactions, reconciling accounts, preparing financial statements, and supporting internal and external audits.
• Your attention to detail, strong analytical skills, and knowledge of accounting principles will contribute to the organization's financial transparency and compliance.

Key Responsibilities

Financial Record-Keeping:

• Maintain and update financial records, including accounts payable, accounts receivable, general ledger, and fixed asset registers.
• Ensure the accuracy and completeness of financial data by reviewing and verifying transactions, reconciling discrepancies, and resolving any issues or errors.
• Prepare and maintain supporting documentation for financial transactions and records.

Financial Reporting:

• Prepare monthly, quarterly, and annual financial statements, including income statements, balance sheets, and cash flow statements.
• Analyze financial data and provide insights to management regarding trends, variances, and financial performance indicators.
• Assist in the preparation of management reports, financial forecasts, and budgets.

Compliance and Audit Support:

• Assist in preparing financial data and reports for internal and external audits.
• Collaborate with auditors to provide requested information and address any audit findings or recommendations.
• Ensure compliance with relevant accounting standards, tax regulations, and company policies.

Reconciliation and Analysis:

• Conduct regular bank reconciliations to ensure accurate recording of cash transactions.
• Perform account reconciliations for key balance sheet accounts, investigating and resolving discrepancies.
• Analyze financial data and provide explanations for variances or unusual trends.

Process Improvement:

• Identify opportunities for process improvements in financial record-keeping and reporting, and actively contribute to their implementation.
• Streamline accounting processes to enhance efficiency and accuracy in financial operations.
• Stay updated with accounting regulations and industry best practices, recommending changes to policies and procedures as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Professional accounting qualification e.g. CPA, ACA, ACCA, CIMA, or equivalent, or significant experience i.e. qualified by experience
• Proven experience as an Accountant or in a similar role, with a focus on records and reporting.
• Strong knowledge of accounting principles, practices, and financial reporting standards.
• Proficiency in using accounting software and financial systems.
• Advanced Excel skills for data analysis and reporting.
• Excellent attention to detail and accuracy in financial record-keeping.
• Strong analytical and problem-solving skills.
• Effective communication skills to present financial information to stakeholders.
• Ability to work independently and collaboratively in a team environment.
• Significant experience of delivering high-quality working as a Management Accountant, Accountant, Financial Management role within accounting and reporting service or equivalent high level of integrity and confidentiality in handling financial information.