Job Vacancies at ActionAid (AA) Nigeria

Location: Country Office, Abuja
Grade: 11
Responsible To: Country Director    
Line Management: Head of Finance, Partnership Finance Manager

Job Purpose

• The post holder will be part of the Senior Management/Country Management Team of AAN that make key strategic decisions and provide input to strategic plans.
• S/he is required to ensure the financial and legal integrity of ActionAid as well as donors’ requirement on financial management within the framework of the policies and procedures established nationally, internationally and the requirements of the local and international law.

Specific Responsibilities
Annual Budgeting and Planning:

• Lead critical financial planning of the long term, short term and consolidate plans and budgets for review and approval by AAN Board and Global Secretariat.
• Ensure that above plans are consistent with guidelines and procedures of the Global secretariat and in accordance with specific needs of ActionAid Nigeria.
• Prepare and submit quarterly and annual reports in line with guidelines and deadlines set by GS finance.
• Prepare and submit financial report in line with statutory requirement.
• Provide guidelines on financial planning process to related staff.
• Coordinate income allocation process according to the national Resource Allocation Framework (RAF).
• Design budget templates for use by AA and partners organisations.
• Coordinate budget review in line with cost norms and the guidelines.

Organisational & Corporate Development:

• Ensure that accurate and timely financial and management reports of interest are brought to the attention of relevant bodies i.e. CMT, donors, etc.
• Set the budget exchange rate toward reducing the negative impact of the exchange rate fluctuation.
• Participate in international meeting/workshops or network with regard to finance both within and outside AA.

Systems, Policies & Procedures Management:

• Ensure effective systems are in place to allow adequate financial monitoring and reporting
• Coordinate management response to internal and external audit findings, and ensure proper follow up on agreed recommendations of both internal and external auditors.
• Ensure ActionAid funds and assets are being used for rightful purposes as intended by donors.
• Ensure compliance to AA policies, donor requirement and local laws.
• Lead the update of finance policy on regular basis in line with changes in global FMF or laws of Nigeria.
• Lead the drafting of National Resource Allocation Framework and recommend for National Board approval
• Take a lead in designing, installing, implementing, and maintaining adequate accounting and internal control systems.
• Support internal audit unit in risk identification and mitigation.

Fundraising:

• Support the development of fundraising investment plan.
• Support the review of financial terms and conditions in donor contracts before appropriate sign off.

People Management:

• Provide technical support to all Finance & non-finance staff in ActionAid Nigeria and oversee capacity development for partner organisations.
• Participate in recruitment of senior finance staff and management staff.
• Facilitate the development of Job descriptions for finance staff to ensure that all relevant roles and responsibilities are included
• Provide orientation and reorientation to all staff to help them understand the finance systems, policies, and procedures of the organisation.
• Provide oversight to finance staff in managing performance, providing induction, training, coaching, mentoring and advice to ensure that they are appropriately motivated and trained; and that they understand and carry out their responsibilities to the required standards.
• Any other responsibilities as assigned by line manager.

Key Working Relationships
Internal:

• All staff

External:

• Partners, Relevant Government Agencies, Donor Community, INGO Community and other stakeholders.

Persons Specification
Education / Qualifications:

• First Degree in Accounting / Finance
• Master's Degree in Accounting / Finance
• Nationally recognised Professional Accounting Qualification.

Experience:

• At least 12 years post NYSC experience
• At least 8 years post professional qualification experience with 6 years in a senior management position
• Experience in implementing financial control systems
• Experience in using Accounting Systems & Spreadsheets
• Experience working with different cultures and nationalities.

Desirable:

• Audit experience
• Experience in working with INGO in a similar position.
• Project management experience
• Knowledge of SUN software.

Skills / Abilities:

• Excellent management & leadership skills
• Excellent skills in facilitation and capacity building for inter-linkages between staff, partners & stakeholders
• Ability to work   without supervision
• Ability to work under pressure
• Ability to multitask.
• Negotiation skills
• Ability to interface effectively with other members of staff and solve problems using own initiative
• Demonstrable versatility in use Microsoft office packages.

Personal Qualities:

• Excellent interpersonal and communications skills
• Accuracy and attention to details
• High integrity
• Willingness to work additional hours when necessary.

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Reporting To: Project Coordinator(We-YOU Pro)

Summary

• The Programme Interns’ position is an opportunity offered by ActionAid Nigeria (AAN) for young graduates to earn a post NYSC experience. It is therefore both a learning and value-adding relationship between interns and AAN.
• The intern is expected to take advantage of the space offered for experience gathering, self-development, while providing quality service to ActionAid Nigeria.

Overall Purpose

• The Programme Intern will be responsible for supporting the effective programme implementation of the Campaign for inclusion of women and young people in political and governance processes (We-YOU Pro) in the Governance Unit.

Specific Responsibilities
Programme support:

• Support implementation of project activities
• Provide administrative support during project workshops, seminars and meetings
• Support with proper documentation of consultancy agreements and other relevant documents for implementation of projects
• Take notes and provide reports at the Project’s internal meetings and at other meetings when required
• Support the development of monthly, quarterly and annual work plans and annual budgets in accordance with ongoing activities and plans for the year. 
• Participate in any programme, procedure or strategy to enhance the goal and objectives of the unit’s projects
• Ensure judicious use of resources for activities and that expenditures are within agreed plans and in accordance with AAN financial policies or project framework
• Support the unit to develop systems and manage the process of timely programme and other reporting, including following up on internal and external reports and ensuring compliance with Terms of Reference and consultancies.

Administrative Support:

• Ensure proper documentation and filing of reports for the projects in the unit
• Support advance and retirement processes; and obtaining of requisitions from the Administrative Unit
• Liaise with logistics department for all logistical support for team members
• Liaise with selected service providers to ensure timely delivery of services during workshops, conferences, seminars and meetings
• Support in processing payment vouchers for disbursement of funds for project activities
• Assume any other responsibilities relevant to the position as assigned by the Project Coordinator and Manager, Governance.

Key Working Relationships
Internal Relationships:

• Entire AAN staff.

External Relationships:

• Service Providers, Consultants and relevant Government Agencies.

Persons Specification
Education / Qualifications:

• First Degree in Social Sciences or Arts / Humanities.

Experience:

• Relevant NYSC experience in the related fields
• Experience in Programmes and administration.

Skills / Abilities:

• Fluency in spoken and written English language
• Highly numerate
• Excellent planning and prioritization skills
• Multi-tasking skills
• Excellent (proven) interpersonal skills
• Negotiation skills
• Experience in support.ing training/meetings.

Personal Qualities:

• Creative and takes initiative.
• Team player
• Able to work effectively in a diverse team environment
• Self-motivated person able to work with minimum supervision
• Ability to relate with AAN’s mission values, and objectives.

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Grade: 8
Reporting To: Manager, Governance
Line Management: Staff Support (Intern or Volunteer)

Job Purpose

• The Project Coordinator would in collaboration with the Governance Manager develop, implement, manage and report on Campaign for inclusion of women and young people in political and governance processes ‘We-YOU Pro’ project.
• The postholder would contribute to the overall development of the Partnership to Engage, Reform and Learn (PERL) Programme.
• S/he would also have responsibility for contributing to the development of an overall just and democratic governance programme in ActionAid Nigeria.

Specific Responsibilities
Programme:

• Contribute to the design and implementation of strategies to mobilise Women, youth and persons living with disability to participate in governance and influence electoral politics.
• Facilitate interventions to increase citizens’ knowledge of democratic and electoral processes
• Develop quarterly plans within the framework of the ‘We-YOU Pro’ project in general but particularly the agreed objectives and outputs for the year, in collaboration with partners for the delivery of the project activities.
• Implement on timely basis, agreed activities but also taking advantage of unplanned activities that may come up.
• Support in assessment of partners in project states.
• Work with the state partners to implement empowerment interventions targeting youths, women, persons living with disability and other vulnerable groups.  
• Provide continuous support through coaching, support visits, formal, and informal training to ‘We-YOU Pro’ State partners
• Undertake such activities as to promote healthy relationship among implementing partners of ‘We-YOU Pro’ and between implementing partners and other stakeholders on elections.
• Support in collaboration with other partners in the field, the maintenance of an efficient M&E system that tracks programme performance and allows for easy retrieval of information.
• Promote the adoption of participatory approaches by partners and other actors
• Represent and contribute to the advancement of the governance programme unit in Nigeria
• Contribute strongly in identifying funding opportunities in Nigeria and beyond, and support proposal development
• Work effectively and build sustainable partnership with the media to ensure project visibility and impact.

Policy, Advocacy and Research:

• Initiate and coordinate the activities of ‘We-YOU Pro’ advocacy directed at improving the participation of citizens especially women groups, youth organizations and people living with disability in Nigeria’s elections and democratic governance processes in general
• Support the linking of AAN’s national level governance policy advocacy work with community, LGA and State level ‘We-YOU Pro’ issues.
• Collaborate with relevant institutions and other agencies, alliances and networks for elections and governance issues
• Support legislative discussions on elections, democracy and overall governance programme related issues.
• Develop required knowledge and alternatives on government processes to drive policy reform work
• Build Capacity of partners and other election key actors and stakeholders on policy Influencing
• Build sustainable relations with the government at all levels, especially institutions on election and democracy.

Documentation:

• Collate and submit monthly, quarterly, and annual reports from partner organizations
• Document and follow up on outcome of mid-term and annual project reviews
• Document and share learning from the project at national and international fora
• Coordinate the storage, retrieval and review of programme related information
• Provide inputs into the writing and review of periodic reports and other information and documents especially for accountability purpose
• Support ‘We-YOU Pro’ state partners in the development and maintenance of accountability systems consistent with specified national frameworks or protocols
• Ensure programme documents are uploaded in the AAN SharePoint, CMS etc

Reporting and Accountability:

• Submit to Manager, Governance timely informative reports, showing progress towards outputs and objectives of the ‘We-YOU Pro’ project
• Submit situational and any other non-routine reports when necessary or as requested
• Ensure timely implementation of and reporting on agreed activities by the state partners.
• Participate in AAN programme meetings and share experiences from the field, bringing up issues of general programme nature for collective decision making.
• Facilitate the sharing of information among partners and with other stakeholders.
• Submit success stories or case studies on lessons learnt for sharing.

Financial Management:

• Participate in and contribute to the development of AAN annual plans and budgets
• Submit timely financial reports on funds released for activities in the state ensuring compliance with AAN financial reporting requirements.
• Support partners to develop realistic budgets, linking budgets to planned and agreed activities.
• Ensure judicious and appropriate use of programme resources given to partners, combining adherence to agreed use of resources with flexibility in use to respond to changes and value adding opportunities when they occur.
• Ensure timely and accurate accountability for use of programme resources by partners in accordance with agreed format for accountability.
• Recommend assessment of partner financial system or financial management style where evidenced that these are not working
• Actively source for and participate in fundraising activity for AAN including developing concept notes and proposals.

Representation:

• Represent AAN at public events – including attending meetings on behalf of AAN.

Others:

• Carry out any other responsibilities assigned by line manager.

Key Working Relationships
Internal Relationships:

• Entire AAN team.  

External Relationships:

• Partners, Donors, Communities, CSOs and relevant government agencies.

Persons Specification
Education / Qualifications:

• First Degree in Political Sciences or other Social Sciences or Arts / Humanities.

Desirable:

• Master's Degree in a relevant field
• Membership of relevant professional Institute.

Experience:

• At least seven years’ experience, out of which four years should be in a similar role with particular emphasis on election interventions in the development sector preferably at the state level
• Experience in project management
• Experience in community-based work and engagements with CBOs.

Skills / Abilities:

• Strong communication and writing skills
• Ability to provide practical solutions within set deadlines.
• Ability to maintain donor relationship and accountability in line with funding policies and standards.
• Excellent skills to motivate and inspire a functional team will be essential
• Strong analytical/problem solving skills.
• Multi-tasking skills
• Negotiation skills
• Excellent planning and prioritization skills
• Highly numerate
• Excellent Skills in Programme Information Management
• Knowledge of Microsoft office.

Personal Qualities:

• A person of integrity, creative and takes initiative,
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• A self-motivated person able to work without close supervision.
• Able to effectively promote AAN’s mission values, and objectives.

Desirable:

• Proven Leadership Qualities.

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