Contracts Advisor III at Scruples Resources

Job Description

• The Contracts Advisor supports or leads the implementation of project contracting. 
• This may include strategy and planning work during early project development phases, contractor qualification, leading and managing commercial aspects of Pre-front end engineering design (FEED) / FEED /
• Engineering, Procurement and Construction (EPC) contract development process, assisting in contractor evaluation, selection, and award recommendation, ensuring execution and administration of high quality prime contracts, and coordinating interfaces post-contract award for the project through contract close-out.

Responsibilities

• Manages process, produces deliverables, and updates tools to support development of project contracting strategy, contractor qualification, bid slates, tender, and evaluate proposals
• Develops detailed Contracting Plan(s) consistent with overall Contracting Strategy
• Develops Invitation to Tender (ITT) packages consistent with responsibility matrix
• Maintains database of all correspondence to ensure all questions and clarifications have been properly documented and issues agreed to are reflected in final proposals
• Leads or supports negotiations of any contested contractual terms and conditions
• Conforms all contract documents consistent with selected bidder's proposal, subsequent clarifications and final negotiations
• Obtains final functional review/endorsement of contract documents, as required (e.g., Law, Audit, Controllers, etc.), as well as required endorsements
• Provides pricing / other commercial analysis to Project Team (PT) for development of contract award recommendation
• Assists PT in obtaining contract award endorsements/approvals from Sr. Management and other stakeholders
• Develops and maintains final contract files (all components), as required
• Develops and leads internal kick-off meeting(s) with Company personnel to ensure contract awareness, reviews contract terms and conditions, change order process, and claims avoidance
• Develops materials for external kick-off meetings with Company and Contractor personnel to review key parts of the contract (e.g. Principal Document, Coordination Procedure, change order process, etc.)
•  Leads or supports Contract Administration, including working with project and business managers in aligning on contract administration responsibilities
• Reviews and comments on Contractor’s contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with Company's requirements
• Expedites and files Contractor commercial documents (e.g., insurance certificates, Parent
• Company Guarantees, LOCs, etc.), and files original Bank Guarantees/LOCs per agreed processes
• Reviews and updates project file system / procedures and Master Document Register
• Reviews, updates, and coordinates PT contractual correspondence procedures / communications, including any notices associated with the contract (PT Document Distribution matrix)
• Develops and monitors approval process and compliance with invoicing and payment process
• Coordinates change control process, including: amendments, change notices, change orders and other contract changes (e.g., Management of Change (MOC) process, Change Order log, Deviation log)
• Oversees Contractor’s subcontracting activities, coordinate PT engagement in Company review / approval of individual subcontracting plans, and subcontract development activities from qualification through award / execution
• Advises project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences
• Measures contractor performance and provides feedback through project and functional management
• Captures and communicates contract administration and subcontracting company's lessons learned for project
• Develops the Contract Close Out Plan (part of Project Close Out Plan)
• Establishes a close-out agreement with Contractor (settlement of any outstanding items)

Requirements

• BS.c Degree in Engineering with at least 3 years of experience in the oil and gas industry.
• Experience in Contracts Engineering / Administration preferred
• Previous experience in a closely related position required
• Experience in commercial negotiations, contractor management and contract administration
• Broad understanding of project execution and contracting principles, theories, and concepts
• Willing to business travel or relocate to project sites (domestic / overseas)
• Owner/Operator experience in project management roles preferred
• Professional qualification / certification from related professional body, (ISM – CPM / CPSM,
• APICS, PMP)

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Job Description

• Responsible for interpreting and ensuring compliance to HR policies, company processes, and relevant employment laws. 
• Partners with management on employee/labor relations and conducts internal investigations as assigned by HR management. 
• Partners with all levels of management and employees to communicate various HR objectives and procedures in compliance with company policy and employment law. 
• Acts as a first point of contact for line manages and provides support in regards to employee/labor relations issues, inquiries and complaints. 
• Position will receive direction and support.
• Junior HR Generalist would typically work, for example, as a recruiter, benefit specialist, training specialist, etc. under a high supervision
• Supports business strategy execution and delivery by leveraging common HR processes and developing efficient and effective HR interventions. Identifies people implications of business strategies and decisions and advises clients on solutions. Builds client relationships, reputation and establishes rapport. 
• Delivers efficient and effective HR services (Performance Assessment and Development Process (PADP), Staffing and Development (S&D), Case Management, policy interpretation), leveraging subject matter experts as necessary. 
• Manages and resolves people related issues. Analyzes trends and metrics; identifies business and people challenges, considers options, makes recommendations and stewards implementation; delivers on agreed HR action plans. Promotes leadership, management and supervisory effectiveness. 
• Promotes diversity and inclusion through HR processes and initiatives to ensure various ideas, background and perspectives are respected and valued. Ensures compliance with internal & external HR license to operate requirements. Identifies, implements, or leads improvements to HR processes.

Responsibilities
Training:

• Interface with Training vendors for annual training calendars
• Develop consolidated annual training plan calendar
• Collate and review annual training plans submitted by Department Training contacts
• Upon HR reviews communicate approved training to Department Training contacts
• Communicate BU training registration details to Training vendors
• Receive and collate training certificates and attendance documentation from employees for Industrial Training Fund (ITF) submission
• Collate and prepare training documents for ITF regulatory submission
• Review ITF Training reimbursement application for accuracy and compliance
• POC interface with ITF on adhoc activities
• Facilitate regulatory ITF 1% contribution payment and filing with Deloitte consultants and Payroll
• Review Training vendor invoices for accuracy and facilitate invoice payment
• Review Deloitte consultant monthly ITF service invoice and confirm job completion
• Process interface coordination between EM, Training vendors and Deloitte service consultants on Training/ITF related activities
• Logistics and accommodation coordination for onsite trainings delivered by Training vendors
• Deloitte HR services contract monitoring and administration

National Housing Fund (NHF) and National Social Insurance Trust Fund (NSITF) activities:

• Prepare required letters and provide supporting documentation (e.g retirement letters) for retiree NHF application
• Review NSITF applications for accuracy
• Interface coordination with Deloitte/retiree on NHF or NSITF requests
• Review Deloitte consultant monthly service invoice and confirm job completion
• Deloitte HR services contract monitoring and administration

Forex Program:

• Review bi-weekly employee forex program schedule and application forms
• Confirm eligibility of employee and beneficiary and application compliance with prescribed program limits

HR cost monitoring:

• In collaboration with BSA, monthly review and validation of charges allocated to HR cost center and coordinate with responsible parties to make necessary reversals as applicable.

Manage CUG Mobile Bill Reviews:

• Conduct monthly reviews of HR Closed User Group (CUG) mobile bills and validate billing information

Employee Benefits related Data Management:

• File benefits related employee records e.g Designation of Benefits forms for efficient information retrieval.
• Adhoc regulatory reporting, reviews and compliance support e.g NCDMB, FMI reviews etc
• Adhoc in-person Administrative HR Support - Employee engagement activities Labor relations, BHR, WFE activities.

Employee, Intern and Retiree Support:

• Guidance on adhoc enquiries
• On request, initiate employment verification requests on EMConnect for retirees
• Retiree enquiry resolution and escalation with Deloitte service consultants as required

Requirements

• Staffing and HR experience. Proficient in MS Office. 
• Ability to maintain and handle confidential information. 
• Knowledge of employment laws and regulations.