Career Opportunities at First Ally

Job Description 

As the Executive Assistant to the Managing Director, this person works closely with the MD, performing basic duties such as answering phones, screening visitors, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, performing basic bookkeeping tasks and ultimately contribute to the efficiency of our business by providing personalized and timely support to the MD.

Responsibilities

• Receive guests and clients on behalf of the MD.
• Answer all incoming calls and messages.
• Manage the calendar of the MD, book appointments, flights and schedule meetings for the MD.
• Type, sort and distribute documents appropriately.
• File and organize documents within the office of the MD efficiently.
• Provide general administrative support.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Ensure at all times the neatness, tidiness and organization of the office of the MD.
• Manage expenses within the office of the MD.
• Dispatch memos to various offices in the organization on behalf of the MD.
• Remain courteous and cordial to all internal and external guests.
• Performs other duties as assigned.

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Job Description

• Ensuring transactions are completed in an efficient manner with a high level of accuracy
• Follow compliance procedures, company policies and abides by all guidelines as per company standards
• Supervises the cashiers to ensure balancing and reconciling procedures; ‘End of Day’ sheets are maintained accurately at the close of each business day
• Day to day management of the business operations
• Articulate and discuss various foreign exchange market opportunities as appropriate
• Engage in marketing and sales of the company’s product.
• Build and maintain lasting relationships with institutional clients and high net-worth individuals.
• Handling all foreign exchange transactions, cash, cheques, and foreign currencies.
• Matching demand and supply of foreign exchange.
• Carrying out accurate forex exchange transactions settlement with all procedural formalities and documentation.

Skills

• A highly motivated person with a passion to perform
• Excellent communication skills and an outgoing personality
• Smart appearance, reliable and punctual
• Ability to work on own initiative accurately, with attention to detail
• Previous experience in a cash-handling environment would be an advantage
• Prepared to work morning/afternoon shifts – weekends – public holidays

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JOB DESCRIPTION

Under the general direction of the Chief Financial Officer, the accounting officer performs a wide range of complex professional accounting duties in the analysis, preparation, and maintenance of financial records and reports; makes complex and difficult accounting analyses and reports; and performs related duties as assigned.

TASKS AND RESPONSIBILITY

• Responsible for the daily and monthly reconciliation of all correspondence bank accounts within the Group as directed by the CFO
• Directly responsible for the daily reconciliation of Symplus software accounting module, including investigation of variances if any, and ensuring that the variances/differences are corrected immediately.
• Responsible for the daily check and follow-up of all clients' accounts with respective correspondence banks.
• Analyzing subsidiary petty cash expenses.
• Preparation of Amortization schedules for prepaid assets
• Preparation and maintenance of Fixed Asset register
• Responsible for weekly and monthly instrument posting into the Symplus software
• Directly responsible for the preparation of monthly account payables and schedules Such as VAT ( Value Added Tax)
• Withholding taxes (WHT) for both state and federal tax authorities inducing follow-up on obtaining Tin numbers for the various service providers
• Coordination and preparation of annual Electronic tax clearance forms for processing of employee tax clearance certificates
• Provide assistance to the CFO regarding the integrity of the General Ledger, the preparation of monthly management reports, budget input, and monitoring and production of all financial reports on a monthly basis as well as end-of-year accounts close process.
• Supports HR in the preparation of Monthly payroll and statutory payment processing on schedule by collating, inputting, and checking all payroll data to be correct.
• Actively support the Asset management operations team and FX team for daily transaction call overs
• Disbursement of petty cash and reporting, ensuring that the cash book and petty cash are updated on a daily basis

REQUIRED SKILLS

• Good presentation and excellent courtesy attitude
• Excellent numerical skills
• Must be proficient in the use of MS Office tools most especially Microsoft Excel
• Must be able to work under pressure with less supervision
• Must demonstrate a good analytical mind
• Strong communication skills
• Ability to work as part of a Team
• Must have a good understanding of International Financial Reporting Standards
• Must have a good understanding of the Financial Services Sector
• Must be articulate and have good presentation skills.