Latest Jobs at UNICEF

How can you make a difference?

• As the manager and specialist of administrative management services typically in a small to medium size country office, the incumbent is accountable for provision of managerial leadership and policy guidance for achievement of effective administrative service management and staff capacity development. Collaborate with Operations management efficient administrative operations in support of the Office and country programmes. Ensures the office’s administrative operations and services are effectively in compliance with the organization's administrative policy, procedures, rules and regulations.

Key End Result

• Appropriate and consistent interpretation and application of administrative policy and procedures are timely implemented to support operations at the country and sub-country levels.
• The budget preparation and implementation are properly administered, monitored and controlled in the area of administrative management and services.
• Supervision and leadership in management and operations of delivery and improvement in administrative support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security.
• Property management of administrative supplies, office equipment, vehicles and other properties is effectively performed.
• All administrative transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations.
• Staff capacity is enhanced through organized staff learning/development programmes in the area of administrative management and services.
• Effective working relations are maintained with other agencies, local authorities and implementing partners.
• Any other assigned administrative management responsibilities and services are effectively carried out and delivered.

Key functions, accountabilities and related duties/tasks:

Policy, procedures and strategies

• As technical specialist and manager, accountable for the correct and consistent application of policies and procedures in the management of administrative functions through the provision of technical leadership, guidance and support to the country office and sub-offices where applicable.
• Contributes to global, regional and country strategic planning and policy changes/formulation on administrative matters as necessary. Provides technical input to the establishment of administrative guidelines in close coordination with the head of office, Chief of Operations and DFAM.
• Advises the head of the office and updates staff on administrative policies, procedures rules and regulations, providing technical advice, guidelines and administrative support. Implements the appropriate application and interpretation of administrative rules, regulations, policies and procedures. Briefs and assists arriving and departing staff on administrative procedures and requirements.
• Liaises with the Regional Office and HQ Divisions to support policy reform in the area of administrative service management; advises on the applicability of new policy directives at the country level. Makes viable recommendations on the improvement of systems and internal controls, and resolution of sensitive issues, taking into account the prevailing conditions in the locality.
• Keeps the supervisor abreast of potential problem areas, and identifies and recommends solutions. Prepares reports on administrative matters.
• Provides administrative support and services to country and sub-country offices where applicable, including preparation and funding of service contracts, preparations of PGMs for all administrative supplies. Undertakes missions to field locations to review administrative arrangements and makes appropriate recommendations as required.

Budget management

• Monitors the budget in close coordination with the Chief of Operations to ensure that objectives stipulated early in the fiscal year are realized for smooth operation of the country office/sub offices, where applicable.
• Recommends and prepares estimates on office premises, supplies and equipment requirements for budget preparation purposes. Assists zone offices in the establishment and maintenance of administrative services. Prepares monitors and controls the administrative budget.

Administrative support and services

• Ensures timely and effective delivery and improvement in administrative support and office services for enhanced quality, efficiency and cost effectiveness, including space management, transport services, vehicle use and maintenance, equipment, conference and travel arrangements, document reproduction, communications, mail and delivery services, local procurement and bill payments of utilities.
• Ensures the timely and cost-effective provision of basic offices services including space management, equipment, communications and security to enhance staff safety and productivity.
• Supports the Inter-Agency Operations Management Team's approaches for enhancing UN common services to attain efficiencies and effectiveness.
• Negotiates and supervises matters relating to office premises, utilities and services with vendors /agencies.

Property management

• Manages properties of administrative supplies, office equipment and vehicles, updating inventory of items, serving as ex-officio member to the Property Survey Board and ensuring follow-up action.
• Prepares Property Survey Board submissions for the Senior Operations Officer; prepares minutes of meetings and assists the Senior Operations Officer in executing PSB recommendations approved by the Head of Office.
• Supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.

Contract arrangement and control

• Ensures that all administrative transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations.
• Reviews all contractual arrangements related to administrative support (i.e. courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.) to ensure that the terms and conditions of all contracts are being adhered to by providers of services. Proposes to supervisor any changes that may be required.
• Monitors payments against contractual obligations.

Staff learning and development

• Develops training programmes to enhance effective performance and efficiency in admin. services management.
• Implements staff learning and development programme activities for capacity building. Conducts workshops for staff competency building, staff learning and development and career development. Provides coaching and counselling to the staff on performance enhancement/development.

Partnership, coordination and collaboration

• Facilitates and maintains effective working relations with other agencies, local authorities and implementing partners relating to administrative matters for enhancement of information exchange, collaboration, and harmonization.
• Cooperates and coordinates with other UN agency counterparts in the UN reform initiatives (including common services and premises agenda, etc.).
• Coordinates field emergency services.

Performs any other duties and responsibilities assigned as required.

• Ensure to provide quality services to the beneficiaries in a timely and cost-effective manner in performing additional duties and responsibilities assigned in conformance with the policy, standards, rules and regulations.

To qualify as an advocate for every child you will have…

Minimum requirements:

Education: Advanced university degree in social sciences, business management, administration, finance, or any other relevant field of discipline.

Work Experience:

• Five years of relevant professional work experience.
• Both national and international work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function.
• Work experience in emergency duty station.

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How can you make a difference?

• The Driver, at the G-2 level, provides reliable and safe driving services, demonstrating the highest standards of professionalism, discretion, integrity, sense of responsibility, excellent knowledge of protocol whilst ensuring compliance with local driving rules and regulations.
• The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

Key functions, accountabilities and related duties/tasks:

Summary of key functions/accountabilities:

• Reliable and safe driving services for staff and officials
• Maintenance of assigned vehicle
• Documentation of vehicle-related information

Reliable and safe driving services for staff and officials

• Drives office vehicles for the transport of UN staff, officials, visitors and delivery and collection of mail, documents and other items. Meets official personnel and visitors at the airport and may assist with basic visa and customs formalities and arrangements when required.

Maintenance of assigned vehicle

• Ensures vehicle is kept in good running condition at all times through addressing minor repairs, making arrangements for major repairs, timely changes of oil, check of tires, brakes, water levels, and car washing.

Documentation of vehicle related information.

• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle; keeps track of insurance and other tax formalities.

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: A secondary education is required, along with a valid driver’s license and knowledge of local driving rules and regulations.
• Work Experience: A minimum of two years of work experience as a driver in an international organization, embassy or UN system with a safe driving record is required.
• Language Requirements: Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

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How can you make a difference?

• The chief Health reports to the Deputy Representative for general guidance and direction. She/He is responsible for managing and leading all stages of health programmes/projects (e.g gender, maternal, neonatal, child survival, emergency preparedness) from strategic planning and formulation to delivery of results. S/he leads and manages the health team including establishing plans of action to achieve concrete and sustainable results according to plans, allocation, results-based management approaches and methodology (RBM), as well as UNICEF’s Strategic Plans, standards of performance, and accountability framework, and does so in consultation with the Regional Health Adviser.

Summary of key functions/ accountabilities:

Managerial leadership

• Establish the section’s annual work plan with the health team, and set priorities and targets. Monitor work progress and ensure results are achieved according to schedule and performance standards.
• Establish clear individual performance objectives, goals and timelines; and provide timely guidance to enable the team to perform their duties responsibly and efficiently. Plan and ensure timely performance management and assessment of the team.
• Supervise team members by providing them with clear objectives, goals, direction, and guidance to enable them to perform their duties responsibly, effectively and efficiently.

Programme development and planning

• Lead the preparation, design and updating of the situation analysis of health ( Immunization, maternal, child and neonatal health, Adolescent health) to establish a comprehensive and updated strategic plan for development, design and management of health related programmes. Keep abreast of national, regional and global development trends and priorities to determine the strategies, approaches and priorities for programming to address the country’s health needs.
• Lead, coordinate and supervise the development of health programmes (as a component of the CO and/or UNSDCF programmes) including focused acceleration plans for priority health programme and establish plans of action, programme goals and results using results-based planning methodology and terminology (RBM).
• Oversee the timely preparation of the health programme recommendation and related documentation for inclusion in the Country Office Programme recommendation ensuring alignment with UNICEF’s Strategic Plans, regional strategies and national priorities, plans and competencies.
• Consult and collaborate with colleagues including cross sectoral programme (such as nutrition, WASH, Education and Child Protection) and partners to provide technical guidance and operational support on programme planning, management and implementation, and to ensure synergy, integration, coherence, and harmonization of programme/project initiatives with UNICEF Strategic Plans and priorities.

Programme management, monitoring and quality control of results

• Coordinate, plan and/or collaborate with monitoring and evaluation initiatives to establish benchmarks, performance indicators and other UNICEF/UN system indicators, to assess and strengthen performance accountability, coherence, and delivery of concrete and sustainable results in health programmes. 
• Participate in major monitoring and evaluation exercises, programme reviews and annual sector reviews with government and other counterparts to assess progress and to determine required action/interventions to achieve results.
• Assess monitoring and evaluation reports to identify gaps, strengths and/or weaknesses in programme management ; identify lessons learned and use knowledge gained for development planning and timely intervention to achieve goals.
• Monitor programmes/projects to assess progress, identify bottlenecks and potential problems and take timely decisions to resolve issues and/or refer to relevant officials for timely resolution.
• Plan, approve, monitor, and control the use of programme resources (financial, human, administrative and other assets) certifying/verifying compliance with organizational rules, regulations and procedures, donor commitments and standards of accountability and integrity. Ensure timely reporting and liquidation of resources.
• Submit programme/project reports to donors and other partners to keep them informed on programme progress and critical issues.

 Advisory services and technical support 

• Advise key government officials, NGO partners, UN system partners and other country office partners on policies, strategies and best practices and approaches on health and related issues to support programme development planning, management, implementation, and delivery of results.
• Participate in strategic discussions to influence policy discussions and agenda setting to promote health and development issues especially in the areas of gender, emergency preparedness, maternal, neonatal and child survival and development.

Advocacy, networking and partnership building

• Build and strengthen strategic partnerships with health sector government counterparts, national stakeholders and global partners, allies, donors, and academia through active networking, advocacy and effective communication of UNICEF’s mission, goals, programmes, and resource mobilizations needs. 
• Develop communication strategies as well as implementation plans and activities for maximum communication impact and outreach to promote awareness, establish partnership/alliances and support fund raising for UNICEF and Country Office health programmes (maternal, neonatal and child survival).
• Participate and/or represent UNICEF in inter-agency (UNCT) discussions and planning on health-related issues to ensure organizational position, interests and priorities are fully considered and integrated in the UNDAF process in development planning and agenda setting. Collaborate with inter-agency partners and colleagues in UNDAF planning and preparation of health programmes/projects.

Innovation, knowledge management and capacity building

• Promote critical thinking, innovative approaches and good practices for sustainable health programmes/projects initiatives.
• Keep abreast, research, benchmark, and implement best and cutting edge practices in the health management and information systems. Institutionalize and share best practices and knowledge learned.
• Lead and/or develop policies and procedures and introduce innovation and best practices to ensure optimum efficiency and efficacy of sustainable programmes and projects.
• Lead, plan and implement capacity building initiatives to enhance the competencies of stakeholders to promote sustainable results on health related programmes/projects.

Minimum requirements:

• Education: A medical or advanced university degree in one of the following fields: public health, pediatric health, family health, health research, global/international health, health policy and/or management, environmental health sciences, biostatistics, socio-medical, health education, epidemiology or another relevant technical field.
• Work Experience: A minimum of ten years of professional experience in one or more of the following areas, at the international level: public health planning and management, maternal and neonatal health care, or health emergency/humanitarian preparedness.
• Experience working in a developing country is considered as an asset.
• Relevant experience in a UN system agency or organization is considered as an asset.