Administrative Officer at Craneburg Construction

Responsibilities
Travel & Logistics:

• Coordinate airport arrival and departure arrangements for expatriates, visiting executives and other personnel.
• Assist with travel itineraries, hotel reservations, transportation and other logistics arrangements.
• Coordinate local transportation and accommodation requirements as assigned.
• Coordinate with Immigration Officers for airport protocol

Fleet Administration:

• Obtain and record daily mileage readings and vehicle utilisation information.
• Maintain accurate vehicle logs, fuel records and related fleet documentation.
• Prepare fleet utilisation, mileage, fuel consumption and operational cost reports for management review.
• Report vehicle maintenance and operational issues relating to fuel efficiency to the Plant Team.

Procurement & Inventory:

• Monitor office supplies and inventory levels to ensure adequate availability.
• Conduct periodic verification and reconciliation of office supplies, store items and company assets.
• Maintain accurate and up-to-date inventory and asset records.
• Raise purchase requests and support the procurement of office supplies and administrative materials.
• Coordinate repairs and replacement of office equipment and supplies, including printers, stationery and other essential items.

Office Administration:

• Coordinate meetings, training sessions, events and other administrative activities.
• Manage incoming and outgoing mail, courier services and administrative correspondence.
• Organise and maintain physical and digital filing systems, databases and administrative records.
• Assist in maintaining administrative policies, procedures, contracts and other documentation.

Telecommunications:

• Support the administration of corporate communication services, including CUG platforms and related telecommunications services.
• Maintain records of corporate SIM cards, users, allocations and related telecoms requirements.
• Liaise with telecoms service providers on administrative issues and service requests.

Requirements

• Interested candidates should possess relevant qualifications with 4 - 5 years experience.