Jobs at Efficacy Construction Company

Job Description

• We are looking to hire a highly organised administrative officer to perform all administrative and clerical duties necessary for effective office management.

Work Duties

• Proof reading various office documents.
• Organize flights, transportation and accommodation for company executives.
• Preparing expense reports and office budgets.
• Ensuring office supplies are maintained, checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Updating company databases
• Ensuring confidentiality and security of files and filling systems.
• Forwarding all correspondence, such as letters and packages to staff members.
• Scheduling and organising meetings as required.
• Distributing memos and reports and necessary company news and information
• Distributing and storing correspondence (e.g., Letters, emails and packages)
• Providing basic administrative services to all departments.
• Operating printers, copier and other office equipment.
• Prepare regular reports on expenses and office budgets

Qualifications and Background

• OND in Business Administration or related fields
• 1 - 2 years of experience.
• Proven experience working in an office environment
• Proficiency in all Microsoft Office applications
• Working knowledge of business management
• Good telephone etiquette.
• Thorough understanding of office management procedures.
• Ability to multitask.
• Excellent organisational skills
• Management skills.
• Highly organised and detail oriented.
• Good problem-solving skills.
• Effective communication skills.

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Job Description

• We are seeking a skilled Quantity Surveyor to join our team and ensure effective cost management, contract administration, and project monitoring across our construction projects.
• The ideal candidate will play a key role in delivering projects within budget and on time while maintaining quality standards.

Key Responsibilities

• Review project documentation, including scope of work, preambles, drawings, and specifications.
• Prepare detailed cost estimates, considering materials, labour, and overhead costs.
• Liaise with the site construction team and certify completed works to facilitate subcontractor payments.
• Manage contracts and ensure full compliance with terms and conditions.
• Identify potential financial risks and propose mitigation strategies.
• Assess project designs for cost-effectiveness and suggest alternatives that maintain quality.
• Conduct regular site inspections to monitor progress and adherence to contracts.
• Track the quantity of materials received, issued, and used at the site to support weekly progress reporting.
• Evaluate change orders and variations from subcontractors and clients in line with contract agreements.
• Monitor payments to subcontractors against budgeted quantities and actual progress.
• Prepare, evaluate, and negotiate tender documents with contractors; select suitable bids.
• Assess material specifications and pricing from vendors/subcontractors to ensure compliance with project requirements.
• Monitor projects for budget adherence, demand forecasts, and potential time overruns to ensure timely execution.
• Negotiate pricing contracts with subcontractors and suppliers.
• Prepare Bills of Quantities (BOQs) and subcontractor valuations.
• Develop and implement purchasing strategies to achieve cost reductions and process efficiencies.

Job Requirements

• BSc / HND in Quantity Surveying with a minimum of 5 years’ experience in Quantity Surveying (procurement experience is an advantage).
• Must be a Registered Quantity Surveyor.
• Strong analytical, critical thinking, and problem-solving skills.
• Excellent negotiation and contract management skills.
• Sound knowledge of construction processes and standards.
• Proficient in MS Excel and other relevant software.
• Excellent interpersonal and relationship-building skills.