Warehouse Assistant at Spectrum Books Limited

Job Summary

• Every stock item is accounted for
• Ensure all customer requisitions are processed quickly
• Ensure proper documentation and filing of all transactions
• Depot inner and outside is always clean, clear, and organized
• Proper depot process flow is followed to ensure easy picking and stacking of stock even during peak periods
• Participate in stock count exercises.

Responsibilities

• All duties as directed by the depot manager
• Follow warehouse process flow to ensure orderliness within, and with respect to operations of the warehouse
• Follow up to ensure proper documentation of warehouse activities, proper record keeping, proper check of waybills
• Proper daily filing and submission of source documents to the accounts department
• Ensure proper and accurate software postings of physical documents.
• Loading and offloading of inbound and outbound trucks and containers in the warehouse
• Track KPIs and take action to achieve optimal performance.
• Participate in physical stock counts and reconciliation quarterly
• Ensure the day’s transactions are concluded on the day. No carry over.
• Ensure proper recording of stock returns as per company policy
• Perform any other duties as assigned by the management from time to time.
• Proper management of warehouse assistants

Key Performance Indicators:

• Work to make sure there is free flow in the depot.
• Seamless stock receipt and distribution
• Maintaining documentation and keeping accurate records of transactions
• Stocks not missing
• Timely servicing of stock. Delivery of stock to clients
• Demonstrate understanding the value of ‘a customer.’
• Can temporarily sit in for the warehouse supervisor

Interface:

• Marketing operations, accounts, warehouse assistants, and depot managers