Virtual Executive Assistant at Rovedana

Location: 100% Remotely 

Salary: 300,000 - 400,000 Naira/Month

Job Type: Senior Role (6 Month Contract With Possible Extension)

Job Description: We are looking to hire a Virtual Executive Assistant for our client who has their head office based in Canada. The successful candidate is highly organized, can manage multiple priorities and can work in a fast-paced environment while upholding the privacy of confidential and sensitive information. He/She will demonstrate excellent interpersonal skills and show high ethical standards in the way they conduct work.

Responsibilities:

• Perform administrative tasks including maintaining calendars, coordinating schedules, planning functions, making travel arrangements and managing accounts.
• Prepare internal and external communications including letters, professional communications and other related documents.
• Provide financial administration support including reconciliation of bank and credit card statements,
• processing contracts and invoices, as well as, preparing documents for approval and filing.
• Demonstrate interest in working on problems of diverse scope such as coordinating department all hands meetings, and improving team operations
• Proactively engage and establish trust with org leaders and cross functional teams, learning the nuances of those groups and applying that to their everyday work
• Effectively manage the Executive calendar(s), which may include large, global recurring team meetings,
• note taking and action item follow-up from meetings, materials preparation and agenda setting if needed

Qualifications and Skills:

• University degree or post-graduate diploma or similar.
• 5+ years operating as an Executive Assistant supporting a variety of Executives and teams, preferably with C-level support experience
• A demonstrated ability to work with confidential information and operate with high ethical standards.
• Ability to be flexible and multi-task while working with competing priorities.
• Expert level of MS Office skills including Outlook, Word, PowerPoint, and Excel
• Can exhibit extremely high attention to detail, especially in operational responsibilities
• Highly organized, strong in prioritization and time management, and capable of budget planning if needed
• Is a creative problem-solver, adapts well to change, and can independently resolve any challenges through proposing and executing solutions
• Proven ability to interact and communicate effectively at all levels within the organization, including senior management