Virtual Assistant at Castles Lifestyle Magazine

About the job

• We are looking for a proactive and detail-oriented Virtual Assistant to support project management, help our team stay organized, and ensure tasks are consistently tracked in Trello.
• The VA will take ownership of our Trello board and daily task management. You’ll ensure every staff member logs their tasks/deliverables, generate daily progress snapshots, and keep workflows moving.

Key Responsibilities

• Manage and update Trello boards daily (cards, checklists, deadlines, labels).
• Ensure staff log tasks/deliverables before close of business each day.
• Generate end-of-day progress reports (completed, pending, overdue).
• Follow up with team members to keep updates consistent.
• Maintain recurring tasks and automations.
• Support light project coordination, documentation, and reporting.
• Suggest improvements to workflows and productivity.

Requirements

• Experience with Trello (or Asana, ClickUp, Monday.com).
• Strong organizational and communication skills.
• Ability to enforce process discipline in a friendly but firm way.
• Comfortable using Google Docs/Sheets for simple reporting.
• Prior experience as a Virtual Assistant, Project Coordinator, or Admin Support is a plus.
• Self-starter who can work with minimal supervision.