Trade Execution Officer (Manufs) at Ascentech Services Limited

Reporting To: Supply Chain Manager

Job Summary

• The Trade Execution Officer is responsible for managing and executing all operational aspects of import and export transactions.
• This role ensures smooth coordination between suppliers, custo
• The position plays a critical role in ensuring timely shipment, accurate documentation, and efficient logistics management.

Key Responsibilities
Import & Export Logistics Management:

• Coordinate end-to-end import and export logistics operations.
• Monitor shipment schedules to ensure timely dispatch and delivery.
• Track cargo movement and proactively address delays or disruptions.
• Maintain accurate shipment tracking records and status reports.

Documentation & Compliance:

• Prepare, review, and verify all import and export documentation including invoices, packing lists, bills of lading, certificates of origin, permits, and customs declarations.
• Ensure compliance with local and international trade regulations.
• Maintain proper documentation records for audit and regulatory purposes.
• Identify and resolve discrepancies in trade documentation.

Coordination with Suppliers & Customers:

• Serve as the operational contact between suppliers and customers for trade execution matters.
• Communicate shipment timelines, documentation requirements, and updates.
• Resolve operational issues related to shipping, documentation, or regulatory compliance.
• Ensure alignment between supplier dispatch schedules and customer delivery requirements.

Liaison with Clearing Agents & Regulatory Authorities:

• Coordinate with clearing and forwarding agents to ensure smooth customs clearance.
• Provide required documentation to clearing agents in a timely manner.
• Liaise with relevant Ministries and regulatory bodies to obtain necessary import/export permits and approvals.
• Follow up on permit applications and ensure regulatory compliance prior to shipment.

Tracking & Reporting:

• Maintain accurate records of all trade transactions and tracking reports
• Prepare periodic logistics and trade execution reports for management.
• Monitor key performance indicators such as shipment timelines, clearance time, and compliance metrics.
• Highlight risks, delays, and operational bottlenecks with recommended solutions.

Qualifications & Skills

• Bachelor’s degree in Supply Chain Management, Logistics, International Trade, Business Administration, or related field.
• 4 - 5 years of experience in import/export operations or trade logistics.
• Strong knowledge of customs procedures, trade documentation, and regulatory requirements.
• Experience working with clearing agents and government authorities.
• Excellent coordination and communication skills.
• Strong attention to detail and documentation accuracy.
• Proficiency in MS Office and trade/logistics tracking systems.