Tendering Coordinator at IGPES Group

Job Description

The job description will typically include the following responsibilities:

• Collaborate with various departments, including sales, legal, and finance, to gather the necessary information and documentation required for tender submissions.
• Compile all the necessary documents, including technical specifications, pricing details, project plans, and other supporting materials, to create a comprehensive tender proposal.
• Ensure that all documents are accurate, complete, and submitted within the specified deadlines.
• Coordinate the submission of tender proposals, both electronically and physically, ensuring compliance with all tender requirements and formatting guidelines.
• Maintain a tracking system to record and monitor all submissions and their respective deadlines.
• Assist in the evaluation of tender submissions by organizing evaluation meetings, preparing evaluation reports, and supporting the tender evaluation committee in their decision-making process.
• Collaborate with internal stakeholders to address any clarifications or queries raised during the evaluation phase.
• Collaborate with the legal and procurement teams to support contract negotiations with clients or external vendors.
• Review and analyze contract terms and conditions, identify any potential risks, and ensure compliance with company policies and legal requirements.
• Maintain a comprehensive database of tender documents, templates, and previous submissions for future reference and knowledge sharing.
• Continuously update the database with new tenders, amendments, or modifications.
• Conduct market research to identify potential tender opportunities, monitor industry trends, and gather intelligence on competitors' bidding strategies.
• Stay updated with relevant regulations, policies, and procurement practices that may impact the tendering process.
• Develop and maintain relationships with key stakeholders, including clients, vendors, and internal teams, to facilitate effective communication and collaboration during the tendering process.
• Act as a point of contact for all tender-related inquiries.
• Identify areas for process improvement within the tendering function and propose strategies to enhance efficiency, quality, and success rates.
• Ensure compliance with all relevant laws, regulations, and company policies throughout the tendering process.
• Any other duties as maybe required by management.

Qualifications

• B.Sc. / HND Degree with 5 - 7 years prior experience as a tendering coordinator
• Previous experience in vendor management will be an added advantage
• Possesses strong communication skills
• Must have excellent analytical thinking skills and problem solving abilities.