Tender Coordinator at Joeny Holdings Limited

Job Objective

•  Performs commercial and contractual analysis, schedule evaluation of bids and incorporate technical evaluation from engineering. Finalize the bid summary and make recommendations to the Stakeholders for technical and commercial acceptable solutions.

 Responsibilities

•  Develops the bid and tender strategy/procedure.
•  Prepare works scheduled/distribution matrix to support the preparation of tenders.
• Understand document management for NIPEX, NCDMB, NAPIMS, DPR and other statutory documentation. 
•  Maintain a list of qualified vendors, Partners especially as related to planned tenders and monitoring deadlines.
• Assists in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
• Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
• Prepares Tenders status reports, contract award report, status of existing contract and expected timelines on a regular basis and when requested.
• Carryout administrative work of announcing bids including the preparation of advertisement, preparation of related documents, preparation of comparisons for evaluation and all works related to awarding bids.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
• Monitor contractor performance, recommending contract modifications when necessary.
• Attend pre-bid meetings scheduled by clients and provide appropriate reports.
• Responsible for effective implementation of quality management system in line with tender requirement
• Preparation for technical and un-priced commercial bids/proposals.
• Update departmental database, backups and achieving.
• Ensure proper update and validity of company information/profile.
• Any other duty that maybe assigned.

Qualifications

• Bachelor Degree in related field
• Five years’ experience in Tendering
• Experience in oil and gas industry
• NCDC Reporting.