Technical Assistant - Health Systems & Programme Implementation at Kainuwa Sustainale Development Foundations (KSDF)

Background

• Kainuwa Sustainable Development Foundation (KSDF) is implementing and supporting an expanding portfolio of health systems strengthening, primary healthcare, institutional capacity-building, and social-development interventions. Current and emerging areas of work include:
  • The Gombe State Execution Grant and technical support to the State Delivery/Health Delivery Implementation Unit (SDIU/HDIU).
  • Health-facility performance, PHC functionality, implementation discipline, quality improvement, and accountability initiatives.
  • Technical assistance to the Federal Ministry of Health and Social Welfare, including Health Systems Strengthening (HSS) and Human Resources for Health (HRH).
  • Community and charitable health interventions, education support, and other social-development activities.
  • Research, policy development, evidence synthesis, proposal development, stakeholder engagement, and implementation support to government institutions and partners.
• The growing breadth of this portfolio requires reliable day-to-day technical coordination, documentation, evidence synthesis, implementation follow-up, field coordination, and structured programme management assistance.
• KSDF therefore requires a Technical Assistant – Health Systems & Programme Implementation based in its Abuja Office.

Role Rationale

• This role is designed as a cross-cutting technical programme position rather than a clinical nursing post. It translates frontline clinical(Primary health care) and community-health experience into practical programme implementation, technical documentation, research, stakeholder coordination, quality improvement, and health-systems support across KSDF investments.
• Capability - Area How the Role Uses It:
  • PHC & frontline insight - Applies practical understanding of service delivery, maternal and newborn health, community health, quality of care, infection prevention, referral pathways, and frontline operational realities.
  • Programme implementation & coordination - Supports workplans, technical activities, field implementation, action follow-up, programme coordination, and delivery of assigned technical tasks.
  • Technical documentation & research - Prepares meeting packs, technical notes, minutes, action matrices, briefs, workshop reports, literature summaries, and structured follow-up for programme teams.
  • Community & stakeholder engagement - Supports outreach, community engagement, beneficiary case support, stakeholder consultations, workshops, and documentation of charitable and social-development activities.
• The Technical Assistant will provide day-to-day technical, programme coordination, documentation, research, field implementation, stakeholder engagement, and administrative support across KSDF’s health and social-development programmes.
• The role will strengthen the ability of senior technical staff to manage multiple investments by ensuring that routine technical work, research, documentation, stakeholder follow-up, meeting preparation, field coordination, and narrative reporting are undertaken consistently and to a high standard.

Key Responsibilities
General Technical Programme Support:

• Support technical staff in planning and implementing KSDF programmes and technical assistance activities.
• Undertake background research and evidence reviews for programme activities.
• Assist in preparing technical notes, briefing papers, presentations, and reports.
• Support development and review of programme workplans, activity schedules, budgets, and implementation plan and schedules Including other programme documents.
• Maintain trackers for technical deliverables, milestones, decisions, and agreed actions.
• Follow up internally with responsible personnel on technical assignments and deadlines.
• Assist in coordinating and consolidating technical inputs from programme teams, consultants, and partners.
• Support preparation of technical meetings, workshops, and stakeholder engagements.
• Draft meeting minutes, aide-memoires, action matrices, and follow-up notes.
• Maintain organised electronic repositories of programme and technical documents.
• Support preparation of donor/partner updates and routine technical correspondence.
• Participate in field visits and implementation activities as required.

SDIU/HDIU and Gombe Execution Grant Support:

• Support preparation for routine SDIU/HDIU implementation and performance-review meetings and related technical engagements.
• Assist in preparing agendas, briefing notes, meeting packs, and technical materials required for implementation and performance-review meetings.
• Support review and organisation of technical submissions, meeting papers, and programme documents requiring management follow-up.
• Maintain action trackers arising from performance reviews, workshops, and technical meetings.
• Follow up with relevant programme personnel on agreed activities, owners, and deadlines.
• Support documentation of implementation bottlenecks, corrective actions, and resolutions.
• Assist with preparation of presentations, briefing notes, technical summaries, and meeting packs.
• Participate in facility/LGA implementation visits, stakeholder consultations, and learning visits, and document agreed follow-up actions.
• Support preparation of narrative sections of quarterly and milestone Execution Grant reports and maintain well-organised supporting documentation for assigned deliverables.
• Assist with documentation of lessons learned, achievements, case examples, and emerging implementation issues.
• Support coordination between KSDF, government agencies, implementing partners, and technical consultants.

Federal HSS/HRH Technical Assistance:

• Support preparation of HSS and HRH technical meetings, consultations, workshops, and working sessions.
• Undertake targeted background research requested by senior technical advisers.
• Assist in reviewing, organising, and summarising national and subnational health policy and strategy documents.
• Support evidence synthesis, literature reviews, and preparation of technical background notes.
• Assist with documentation relating to HRH strategy, workforce planning, governance, and institutional strengthening.
• Maintain workplan, consultancy, and deliverable trackers.
• Coordinate documentation received from consultants and government counterparts and maintain orderly technical repositories.
• Support technical working-group meetings, workshop reports, consultation summaries, and follow-up of agreed actions.
• Assist in preparing and formatting technical products, presentations, and briefing materials.
• The Technical Assistant will support, but will not independently lead, complex HRH policy analysis, workforce planning, or senior policy advisory work.

PHC, MNCH and Community Health Support:

• Provide implementation support to PHC-related activities and selected health service-delivery initiatives.
• Assist technical teams in reviewing programme approaches from a frontline service-delivery perspective.
• Support maternal, newborn, child, and reproductive-health activities where relevant.
• Participate in technical reviews of service-delivery processes, referral pathways, workflow, and facility functionality where required.
• Assist with preparation of PHC implementation tools, checklists, and orientation materials.
• Support community-engagement, health-education, and outreach activities.
• Participate in field implementation and learning visits, documenting frontline service-delivery challenges, agreed actions, and technical support needs.
• Support quality-of-care and infection-prevention activities where appropriately assigned.

Technical Research and Knowledge Management:

• Conduct targeted literature, policy, and document searches under supervision.
• Compile reference materials and prepare concise summaries of policies, guidelines, and programme reports.
• Assist with rapid evidence reviews, benchmarking exercises, and meeting background notes.
• Maintain structured electronic reference libraries and programme knowledge repositories.
• Assist with drafting programme concepts, technical proposals, and selected narrative sections of reports.
• Document programme learning, best practices and support development of case studies, success stories, and learning products.
• Document, implementation challenges, and recommendations for programme improvement.
• Maintain appropriate document version control and archives of technical outputs.

Workshops, Meetings and Stakeholder Coordination:

• Support preparation of agendas, participant materials, presentations, and meeting packs.
• Coordinate technical inputs required ahead of meetings and workshops.
• Take structured meeting notes and prepare action matrices with owners and deadlines.
• Track post-meeting commitments and follow up on assigned actions.
• Support documentation of workshops, consultations, and technical working-group meetings.
• Maintain stakeholder contact and engagement records where required.
• Support professional and effective communication with government, partners, consultants, and other stakeholders to to facilitate timely implementation

Health Commodities and Programme Logistics Support:

• Support technical planning for programme commodities, supplies, and relevant equipment required for programme activities.
• Help programme teams define commodity and equipment requirements for workshops, outreach activities, and field implementation.
• Liaise with Operations and Procurement colleagues to ensure technical specifications and quantities reflect programme needs.
• Document and promptly escalate operational concerns relating to commodity availability, usability, or equipment readiness raised during implementation.
• Provide appropriate frontline clinical input on the use, handling, storage, and readiness of relevant medical supplies and equipment within the limits of the role.
• Support preparation of commodity-related technical checklists,  job aids, and activity documentation.
• These responsibilities are technical support functions and do not replace KSDF’s formal procurement, logistics, finance, or asset-control processes.

Quality Improvement and Frontline Clinical Perspective:

• Support development and use of simple quality-improvement tools and practical facility-support checklists.
• Participate in technical walkthroughs and reviews of selected service-delivery processes.
• Support documentation of quality-of-care, infection-prevention, workflow, staffing, referral, and commodity gaps where relevant.
• Help programme teams understand practical frontline operational challenges and identify issues for escalation.
• Support documentation of improvement actions and relevant capacity-building activities.
• The position is not primarily a practising nursing role; its purpose is to translate frontline clinical experience into stronger programme implementation and health-systems support.

Documentation and Programme Administration:

• Maintain organised programme files, technical workplans, calendars, and deadline trackers.
• Support preparation of technical correspondence and maintain action logs and decision registers.
• Compile supporting documents required for programme and donor reporting.
• Contribute and assist with formatting concept notes, briefs, technical reports, presentations, and workshop materials.
• Coordinate document reviews and maintain appropriate version control.
• Undertake other programme and technical assignments reasonably required by KSDF management

Key Deliverables

• Up-to-date workplans, technical action matrices, and assignment schedules.
• High-quality documentation of assigned technical meetings, consultations, and workshops.
• Timely preparation of meeting briefs, presentations, and supporting technical materials.
• Regular programme implementation summaries and follow-up notes.
• Well-organized supporting-document files for assigned programme deliverables.
• Technical background notes, rapid evidence summaries, and document syntheses as requested.
• Timely SDIU/HDIU performance-review support and follow-up of agreed actions.
• Field implementation, supportive-supervision, and activity reports.
• Documentation and narrative-reporting support for quarterly/milestone Execution Grant requirements.
• Documentation and coordination support for FMoH HSS/HRH activities.
• Reports and records from assigned charitable/community interventions.
• At least two programme case studies, lessons-learned notes, or knowledge products annually.
• A properly maintained electronic technical-document repository with clear version control.

Key Performance Indicators
Performance - Area Indicative KPI:

• Technical assignments - At least 90% completed within agreed timelines and to the required standard.
• Meeting documentation - Minutes/action matrix completed and circulated within 48-72 hours unless otherwise agreed.
• Action follow-up - At least 90% of assigned actions followed up within each agreed review cycle.
• Programme documentation - Supporting documents for assigned deliverables are complete, organised, and readily retrievable.
• Field implementation support - Activity/debrief reports completed within the agreed post-activity timeline.
• Writing quality - Technical and narrative outputs require minimal substantive correction after supervisor review.
• Deliverable coordination - No avoidable missed programme deadlines attributable to poor follow-up or coordination.
• Stakeholder coordination - Agreed stakeholder actions are documented, communicated, and followed through consistently.
• Research support - Technical summaries are accurate, concise, appropriately referenced, and responsive to the assignment.
• Professional development - Demonstrable improvement in programme management, HSS concepts, policy analysis, technical writing, and facilitation.

Qualifications and Experience
Essential:

• Registered Nurse or other recognised health professional qualification.
• Bachelor’s Degree in Nursing, Public Health, Health Sciences, or a related discipline desirable.
• Practical experience in healthcare delivery, public-health programming, or community-health activities.
• Good written and verbal communication skills.
• Basic competence in Microsoft Word, Excel, and related office applications.
• Ability to organise, review, and summarise technical information.
• Ability to work effectively within multidisciplinary teams and across multiple projects.
• Strong organisational skills, attention to detail, and willingness to travel within Nigeria.

Desirable:

• Experience with donor-funded projects or development-sector programmes.
• Exposure to government health programmes and stakeholder engagement.
• Experience in field programme implementation, community engagement, supportive supervision, or quality improvement.
• Knowledge of PHC, MNCH, community health, or health promotion programming.
• Experience supporting workshops, trainings, or technical meetings.
• Experience supporting programme documentation, technical reporting, stakeholder follow-up, or implementation coordination.
• Experience in medical inventory or logistics management.
• Familiarity with health systems strengthening concepts and programme implementation.

Required Competencies:
Technical Competencies - Behavioural Competencies:

• Health programme implementation - Strong organisational ability PHC and community health Attention to detail
• MNCH and frontline service delivery - Professionalism and integrity
• Basic HSS concepts - Confidentiality and sound judgement
• Technical research and evidence synthesis - Initiative and reliability
• Technical documentation and narrative reporting - Strong follow-through
• Stakeholder coordination and workshop support - Teamwork and collaboration
• Community engagement and health promotion - Respectful stakeholder engagement
• Quality improvement and supportive supervision - Adaptability and willingness to learn
• Microsoft Office and records management - Ability to work under pressure