Supply Officer at Action Against Hunger | ACF-International

Key responsibilities:

• Provide support in market analysis;
• Receive and process Procurement Lines (PL) on reception frequencies;
• Ensure best available prices & quality, collect quotations, suppliers references;
• Review and confirm all procurement request before processing;
• Ensure that PL includes all required specifications and supporting documents;
• Monitor deliveries to the department/bases/programs;
• Facilitate programme department in making procurement request;
• Prepare request for quote, prepare assessment table and get approval according to ACF standard procedures;
• Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services;
• Update the price catalogue with new purchase prices and/or suppliers or at least every two months;
• Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up);
• Liaise with contractor to ensure compliance with the contract, including initial meeting;
• Collect and prepare any supporting documents related to contract implementation or modification;
• Communicate to line manager any deviation from the initial contract;
• Ensure that all documentation required as per contract is provided by both parties;
• Collect and review all delivery documentation;
• Prepare payment transaction according to delivery and contract payment terms;
• Ensure quality & quantity control of deliveries;
• Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving;
• Track and follow up with all transmitted PLs sent to coordination office;
• Update Contract Follow Up (CFU) and submit for monthly report to line manage;
• Update and provide the supplier list on regular basis to line manager;
• Update and provide the list of prices update on regular basis to line manager.

Position Requirements:

• Minimum Bachelor degree  or equivalent;
• Min 2 years’ experience in procurement and/or logistics position;
• Some experience in supervising staff;
• Strong computer skills in MS Office, especially MS Excel;
• Rigorous, with strong organization skills and attention to detail;
• Strong communication skills;
• Strong negotiation skills;
• Strong Integrity;
• Professional level of English;
• Ability to work in complex environment and can bear the work load;
• Previous experience working for NGOs an asset, particularly International and/or Nutrition-health, WASH and FSL related NGOs;
• Fluency in one or more national/regional languages an asset.