Supply Chain Officer at Population Services International (PSI)

Responsibilities
Warehousing:

• Review or update supply chain practices in accordance with new or changing environmental policies, standards, regulations, or laws.
• Select transportation routes to maximize economy by combining shipments or consolidating warehousing and distribution.
• Monitor supplier performance to assess ability to meet quality and delivery requirements.
• Manage the administrative inventory management documents as per PSI Nigeria policy.
• Manage and document the receipt, handling, storage, release and reporting of goods through PSI Nigeria warehouse(s).
• Collaborate with other departments, such as procurement, program, and sales, to review the supply plan and ensure warehouse space availability for inbound commodities.
• Advise the Operations Manager of potential inventory expiry
• Ensure the maintenance of warehouse building(s), fittings and equipment, ensuring clear safety procedures.
• Manage the loading/unloading procedures using casual laborers in the warehouse, stacking and turnover (FIFO) procedures.
• Advise the Operations Manager of warehouse-specific issues or improvements
• Manage the warehouse facility ensuring good order, tidiness, access to stock and adequate space for receiving, packing and dispatching stock per PSI Global Warehousing Policy
• In collaboration with the Program leads, the Supply Chain Officer will be responsible for quality stock control, proper storage and release of stock.
• Ensure safety of PSI Nigeria commodities and supplies.
• Receive completed warehouse requisition request forms and prepare the items for dispatch / release.
• Ensure goods, equipment are signed for when issued from the warehouse.
• Prepare a monthly report for PSI inventory and share with the responsible department for the needed action.
• On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
• Conduct routine inventory inspection and submit report to the Operations Manager in a timely manner.
• Strategic management and oversight of the supply chain activities in PSI Nigeria.

Goods Receipts and Distribution:

• Receipt of all PSI Nigeria goods and commodities into the warehouse.
• Keep an accurate and up-to-date record of the store contents, and inbound and outbound of goods in the warehouse register or stock cards.
• Responsible for arranging and overseeing the transportation of goods in accordance with PSI Nigeria procedures.
• Prioritize dispatch needs in conjunction with program, packaging of stock inventory for distribution per distribution order.
• Supervise truck loading and documentation follow up.

Sales:

• Organize monthly inventory site reconciliation meeting between sales and finance teams
• Suggest to sales, key sales indicators and provision of market intelligence for improvement of social franchise activities
• Development of reconciliation templates for inventory site commodity tracking.

Finance:

• Prepare monthly inventory valuation summary for use in Field Finance package report from QBE accounting software
• Input item receipt for products and services procured by PSI Nigeria into QBE accounting software
• Upload of monthly amortizations and item receipt documents into PSI Nigeria scan and attach SharePoint pages.

Asset Management:

• Advise the Operations Manager of asset-specific issues or improvements
• Update as per PSI Global requirements, the Asset register, Asset inventory list and store inventory list and produce monthly reports.
• Manage the security of PSI Nigeria assets.
• Receive completed asset request forms and prepare the assets for issuance.
• Ensure assets are signed for received on the Equipment issue and receipt form
• On a monthly basis, work with the Supply Chain Manager to reconcile the asset register and Asset tracking sheet and equipment issuance forms.
• Update the asset register regularly.
• Conduct routine asset inspection and submit report to the Operations Manager in a timely manner.
• Keep an accurate and up-to-date record of all PSI Nigeria asset
• Any other duties as may be assigned by the supervisor.

Requirements
What are we looking for?

• A Degree in Logistics, Administration, Procurement, or related field.
• At least 2 year working experience in Supply Chain and logistics
• Fluency in English with excellent writing and speaking skills required.
• Good initiative and ability to work with limited supervision
• Ability to pay attention to detail
• Advanced knowledge of Excel and good overall Microsoft skills with ability to use spreadsheets, databases and other IT programmes
• Ability to remain calm under pressure and make decisions quickly
• Ability to work in an organized and systematic manner
• An excellent team player
• Complex problem solving
• Good time management skills and ability to prioritize
• Good business ethics
• Knowledgeable in the use of ERP systems (QuickBooks Enterprise).

The candidate we hire will embody PSI’s corporate values:

• Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
• Pragmatism: You will strive to deliver the best possible result with the resources available. You will not be paralyzed by a need to make things perfect.
• Honesty: You own your mistakes and are open about your shortcomings – it is the only way you will learn and improve.
• Collaboration: You will quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you will not succeed.
• Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
• Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.