Supply Chain Officer (Contracting) at World Food Programme (WFP)

Organizational Context

• These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs) and report to a more senior Supply Chain Officer or Deputy Division/Country Director. In the field, role holders typically report to the Professional Supply Chain Officer or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer.
• Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed

Job Purpose

• To carry out and proper reporting of the Nigeria Office Contracting. National staff trained in WFP logistics operations in general and Contracting in particular.

Key Accountabilities (Not All-Inclusive):

• Consolidate and analyze data from which to inform Country sourcing strategies or planspecialist contracting initiatives that support effective and cost optimizing purchase decisions.
• Lead the implementation of Contracting projects of moderate complexity or manageoperational activities for a Country Office (e.g., issue tenders, evaluate offers and negotiate/award contracts), to ensure successful contracting of transport, warehouse, and services.
• Collate information and draft appropriate responses to recommendations to support auditingof Contracting activities and ensure conformity with compliance rules.
• Identify, develop, and maintain strong relationships with all relevant suppliers and vendors toenable WFP to maximize the value of the service delivered.
• Work in close collaboration with cross functional counterparts to align Contracting activitiesand promote an integrated supply-chain approach to transport and service assistance.
• Coordinate and prepare accurate and timely reports of Contracting activities to contribute toa WFP wide view that enables informed decision making and consistency of informationpresented to stakeholders, leading to performance optimization.
• To support while working with the Senior Staff in the Initiative related to capacity building ofWFP staff and external partners to take a operational and proactive approach to theContracting of transport, warehouse and services e.g., through provision of training sessions.
• Contribute to preparedness actions, providing technical recommendations and guidance andmonitor the management of Contracting specific risks.
• Act in an assigned emergency response capacity as required to meet emergency needs.
• Other as required.

4Ps Core Organisational Capabilities:
Purpose:

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People:

• Look for ways to strengthen people's skills : Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance:

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership:

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

Functional Capabilities

Standard Minimum Qualifications
Education:

• Advanced University Degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University Degree with additional years of related work experience and/or training/courses.

Language:

• National Professional: Fluency (level C) in English language and the duty station’s language, if different

Other Specific Job Requirements:

• WFP Leadership Framework: Common Standards Of Behaviour

Leads by Example with Integrity:

• Upholds WFP values, principles, and standards
• Respects others and values diversity
• Stays focused and calm under pressure
• Demonstrates humility and a willingness to learn

Drives Results and Delivers on Commitments:

• Delivers results for maximum impact
• Delegates appropriately
• Adapts readily to change

Fosters Inclusive and Collaborative:

• Is inclusive and collaborative
• Gives timely and constructive feedback
• Builds and shares new perspectives

Applies Strategic Thinking:

• Communicates and fulfils WFP’s vision
• Embraces curiosity and new ways of doing things
• Analyses and evaluates data
• Considers the impact of decisions

Builds and Maintains Sustainable Partnerships:

• Builds partnerships
• Collaborates to deliver common objectives

Desired Experiences For Entry into the Role:

• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.