Supply Chain Manager at Tincan Island Container Terminal

Job Purpose / Summary

• The Supply Chain Manager supports the Chief Financial Officer (CFO) in the envisioning, development, and delivery of supply chain, logistics, and procurement delivery systems, structures, processes, and policies across TICT.
• The job holder will be responsible for strengthening TICT’s operational efficiency by ensuring effective, transparent, timely, and cost-effective coordination of activities surrounding logistics and procurement in line with TICT’s policies and procedures (logistics planning, cargo storage and movement, inventory management /deliveries, and logistics service.

Responsibilities
Head and Drive the Supply Chain unit:

• Develop and manage the Logistics Budget to reflect adequate research and planning; Leading the Logistics Budget and Forecast/Latest Estimates. Reviewing process and work to ensure prudent spend management
• Follow up actively and personally on Purchase Orders using SOP as a guiding principle.
• Submit timed and accurate situation report on Purchase Order to the Finance Manager and in collaboration with the Technical Manager.
• Manage vendor relationships by clearly communicating expectations, monitoring procurement and supply activities to ensure deliveries meet established specifications.
• Negotiate favorable agreements and contracts to gain appropriate savings and service levels and assess/monitor with KPI; also ensures all legal contract requirements are met.
• Develop contracts and minimum service level agreements with vendors; also build mutually beneficial relationships with these vendors and 3rd party service providers.
• Manage high-value relationships with suppliers, external contacts/government agencies, with regards to logistical matters. Work to effectively remove any obstacles to ensure optimal delivery of services to the highest standards.
• Safeguard the integrity of procurement documents, upholding confidentiality and privacy in the course of duty
• Follow through on the logistics of delivery of the items/spare parts including liaising with supplier, banks (for form M and BoC, to LC), clearing agents, and any other personnel needed to expedite the process.

Develop Systems and Processes:

• Develop and own consolidated logistics Work Plan and Budget in accordance to finance protocol.
• Ensure the safe, cost-effective, and efficient movement of materials /scrap metals
• Develop and align Logistics Strategy and Functional Plan to support the business logistical need and ensure timely project completion
• Comply with the HSE Management System Guidelines in the movement of materials/items.
• Ensure Operational Excellence for Integrated Logistics Activities in Land Transport, Maritime, Aviation, Supply Base, Materials Management, Customs Compliance and Freight Forwarding, technical Authority for Lifting and hoisting operations, Infrastructure for logistics.

Procurement Planning & Management:

• Develop framework agreements with suppliers to allow TICT more flexibility around goods or services contracted both in terms of volume and relevance of goods and services while ensuring that each purchase represents the best value.
• Organize procurement & tendering processes in a manner that meets the five metrics of delivering goods and services
• Liaise with Heads of User Departments and Sections to determine their procurement requirements.
• Prepare bid documents and recommend procurement methods to Contracts Committee.
• Place orders with suppliers through the use of LPOs.
• Receive and open bids, coordinate the evaluation of bids, and submit reports.
• Analyze and qualify the company’s supplier database. Maintain a list of prequalified suppliers for the whole range of Company goods, services, and works
• Initiate the identification and selection of suppliers by Company Regulations.
• Communicate effectively with suppliers in matters relating to the placement of orders and promptly respond with accurate information to their inquiries.

Vacation Cover:

• Job holder in related job functions

Metrics & Indicators

• 30% Year on Year decrease in PO lead time
• 100% of timed and accurate update of supply lead time.
• 100% monthly updated inventory report to be sent to the CFO.
• Ensure a high level of compliance rate to set logistics policy standards.
• Database update for a monthly report based on agreed deadlines
• Minimize wastages and damages in all logistics-related projects
• Efficiency of fleet management(Break down and availability)
• Efficient management, control, and safety of inventory acquisition (spare parts)
• 100% Orderliness, easy access, and reconciliation of inventory and PO

Educational & Experience Requirements

• Minimum of a B.Sc or equivalent in Supply Chain, Logistics Management, Business Administration, Accounting, Finance, or any other relevant discipline of study.
• Professional accreditation certification in Logistics/Supply Chain Management. (Added Advantage)
• Minimum of 6 years “hands-on” logistics working experience in Freight forwarding, maritime, international trading, FMGC, or Aviation company.
• Experience in managing supply chain flows in a complex regulatory environment.
• Solid experience and understanding of the Nigerian import regulations and customs & excise act is a minimum requirement.
• Experienced in motivating and influencing teams at all levels without direct reporting authority
• Experienced in managing suppliers and achieving immediate operational improvements.
• Experienced in solving complex material supply problems with varied root causes e.g. quality, process capability, process layout, logistics, resource-based, etc.
• A high level of self-awareness, personal energy, stamina, and flexibility to manage varying stakeholders.
• Experience using a computerized system (Microsft office suite: Exceptional excel skills is a minimum requirement to be successful in this role).

Skills & Personality Requirements:

• Team Player
• Organizational skills
• Problem-Solving skills
• Excellent Negotiation skills
• Rigorous and perseverance
• Adaptability and self-motivated
• Commitment and dedication
• Excellent decision making and judgment
• Excellent communication skills (verbal, writing, and presentation)
• Time Management and Self-Management Skills
• The ability to collaborate and build consensus across departments and stakeholders.

Remuneration
Very Attractive.