Supply Chain Analyst (RTP) at Fortis Engineering Services

Job Description

• This position reports directly to the SC Operations RTP Team Lead. The role is accountable for supporting SAP activities related to the Bonga North Team, ensuring the adherence to the Requisition-to-Pay (RtP) process and compliance with all contractual requirements and procedures during the contract duration.
• The SC Analyst RTP will play a critical role in managing the end-to-end Requisition to Pay cycle, focused on Purchase Requisition (PR) to Service Entry (SE) issuance within the BN Team.
• This role will ensure that Materials and Services are requested, ordered, received, and timely paid for in compliance with the Trade Controls framework.

Responsibilities

• Drive the Request To Pay (RTP) process by collaborating closely with project teams and other stakeholders to ensure timely delivery of PRs (Services and Materials) and SE creation (services) for project execution.
• Demonstrate a proactive commitment to continuous improvement.

Key challenges:

• Ensuring adherence to RtP processes, meeting tight deadlines, and effectively prioritizing tasks.
• Initiate and process Purchase & Material Requisitions (PRs/MRs) based on business needs.
• Adopt the correct contract line item when raising Materials or Service requisitions; release network activity in order to create PRs/MRs.
• Ensure accuracy and completeness of requisition details, including scope, quantity, and budget codes.
• Liaise with requestors to clarify requirements and ensure alignment with procurement strategies.
• Collaborate with the Project Managers, Contract Managers, Contract Holders, and Finance focal points for relevant supports, approvals and reviews.
• Monitor conversion of approved PRs/MRs into Purchase Orders (POs) using procurement systems developed on .NET (e.g., SEPRA, SAP etc.).
• Coordinate with requestors to confirm delivery or completion of Materials and Services.
• Ensure the Good Receipt and Good Issue of materials are performed in SAP.
• Ensure correct issuance of Good Receipt Note (GRN) to the vendor.
• Verify invoices, process SEs and ensure timely payment to vendors.
• Collaborate with Cost Engineer and Finance focal point to resolve payment issues and ensure compliance with financial controls
• Resolve discrepancies between POs, deliveries, and invoices.
• Raise relevant manual accruals at month-end and convert them to system accruals.

System and Documentation Management:

• Utilize tools developed on .NET such as SEPRA and MRA (also the replacement Tool) to manage procurement, material and service requests.
• Upload and maintain documentation for audit purposes.
• Track and report on RtP activities using dashboards and trackers.

Stakeholder Engagement:

• Liaise with Project Engineers, Contract Managers, Contract Holders, Cost Engineers, Planning Engineers and Finance focal points.
• Facilitate approvals and reviews required for procurement progression.
• Provide support and guidance to BN Team on RtP processes.

Performance Monitoring:

• Maintain weekly trackers for commercial processes (PR, PO, SE, etc.).
• Develop and maintain an up-to-date tracker of all commercial processes , including the status of MRA, PR, PO, deliverable completion, SE, and closeout for the teams, and present visual performance dashboards using the SEPRA Dashboard.
• Develop leading indicators to show Material & Services performance (planned vs. actual) and actions to remediate deviations.
• Display performance details in a simple visual format that is easy for project team to track.

Qualification and Experience Requirements
Qualification:

• Bachelor’s Degree in Supply Chain Management, Engineering, Business, or a related field

Experience:

• Must have 2 - 6 years in the oil & gas industry.
• Minimum 3 years in Projects with significant experience as an SAP professional, directly managing SAP scope for project execution.

Core Competencies:

• Skill level in Excel, capable of organizing data, creating eye-catching charts, and automating tasks to save time.
• Skill level understanding of SAP System principles, techniques, tools, and troubleshooting, with the ability to resolve end users RtP issues.
• Skill level in SAP PS and PM Modules is a must; proficiency in other SAP Modules is also considered.
• Knowledgeable in Data Analytics Tool such as Power BI and Python.