Supply Chain Analyst at Grand Oak Limited

Job Title: Supply Chain Analyst 

Department: Supply Chain 

PURPOSE OF JOB 

• Carry out expediting on all sundry materials to ensure timely deliveries to factories. 
• Carry out periodic visits to factories to observe, report and recommend actions regarding material deliveries, offloading, defects and other supply chain related matters.
• Collect, clean and analyze supply chain data (inventory, lead times, demand, shipments, etc) 

DUTIES & RESPONSIBILITIES 

• Identify and develop reliable local suppliers for procurement of existing and new sundry materials. 
• Forward material volume allocation and communicate delivery timeline to sundry suppliers. 
• Create purchase orders and forward same to suppliers and schedule deliveries for sundry materials
• Follow up with suppliers for timely delivery of materials to factory. 
• Track actual deliveries with scheduled deliveries to showing impact on inventory and report weekly. 
• Visit the factories periodically, obtain daily material deliveries & offloading report. Report trucks awaiting offloading and number of days waiting time. 
• Conduct market survey for materials as may be required or instructed. 
• Manage inventory levels and ensure timely availability of materials to meet production targets. 
• Follow up with Finance to ensure timely payment of suppliers and prompt reconciliation of suppliers’ accounts. 
• Develop and maintain transparent long-term partnerships with suppliers. 
• Generate inventory and other essential reports on the ERP database for analysis. 
• Collaborate with Production, Material Store, Quality Assurance, Sales, Marketing and Finance for supply chain related issues. 
• Obtain indents for service jobs, CAPEX and initiate on ERP, from purchase requisition to purchase orders. 

KEY PERFORMANCE INDICATORS 

• Report of purchase order raised (Daily) 
• Sundry material delivery schedules and actual deliveries tracking report (Weekly)
• Material offloading reports and truck waiting time (Weekly) 
• PO closures with reports (Weekly) 

JOB REQUIREMENTS 

EDUCATION 

• Minimum requirement: Good University degree (BSc/HND) in Economics, Purchasing & Supply or any other related social sciences. 

EXPERIENCE 

• Minimum requirement: 1 – 2 years practical experience with FMCG or high pace manufacturing  environment. 

PROFESSIONAL (MEMBERSHIPS & CERTIFICATIONS) 

• Membership of a professional body(ies) – CIPS, CISCM or any other relevant professional designations is an added Advantage 

KEY COMPETENCY REQUIREMENTS 

• Analytical and Proactive 
• Solid planning skill 
• Strong negotiation skill 
• Excellent communication skill 
• Good relationship management skill

Candidate must have comprehensive knowledge of: 

• Supply Chain Departmental practices/procedures and how they apply to customers, 
• suppliers, Interdepartmental relationships and their effect on company, department and individual goals. 

INTERNAL/EXTERNAL CONTACTS

• INTERNAL: Marketing, Finance, Production, Warehouse and Quality 
• EXTERNAL: Suppliers, Vendors