Strategy Execution & Special Projects Officer at Avon HMO

Job Purpose

The Strategy Execution & Special Projects Officer will assist in corporate planning, ensuring that strategic goals are converted into actionable tasks and special projects, and cross-functional initiatives are delivered within stipulated timelines.

Key Roles & Responsibilities

• Support the tracking of Special Projects across the company by following up on assigned tasks, milestones, and deliverables, and assisting in the preparation of periodic status updates.
• Assist the team with project coordination activities, including scheduling meetings, preparing basic project documents and minutes, and supporting the implementation of key initiatives.
• Contribute to organisational efficiency and change management initiatives by supporting data gathering, documentation, and the implementation of agreed process improvements.
• Support company-wide alignment on automation and digitalisation initiatives by assisting with internal communication, documentation, and follow-up on assigned actions.
• Help ensure timely implementation of key initiatives by monitoring assigned activities, escalating delays or challenges where necessary, and maintaining regular communication with relevant departments and team members.
• Compile, collate, and organise data for weekly reports, providing high-level summaries of key highlights, risks, and progress for review by the Strategy Execution and Special Projects team.
• Maintain trackers for strategic initiatives and assist in reporting progress to the Strategy Execution and Special Projects team on a weekly or as-needed basis.
• Assist in documenting recommendations for improving project effectiveness, efficiency, and timelines, based on guidance received.
• Maintain accurate and well-organised records of meetings, decisions, action points, and project documentation to ensure easy reference and accountability.
• Ensure proper documentation management on SharePoint, including uploading, organising, updating, and maintaining version control of relevant files and records.
• Provide administrative and coordination support to the EA to the CEO when required, including covering selected responsibilities during periods of leave.
• Carry out administrative tasks and other duties as assigned in support of the Strategy Execution and Special Projects function.
• Perform any other tasks assigned.

Job-Specific Competencies

Functional

• Knowledge of data analysis
• Knowledge of business process
• Knowledge of Project Management
• Knowledge of statistics
• Knowledge of Information/data management

Behavioural

• Good relationship management
• Good attention to detail
• Good analytical skills
• Good communication skills (oral and written)
• Good interpersonal skills
• Good versatility
• Good entrepreneurial skills
• Good execution skills
• Good problem-solving skills

Behavioural

• Execution Focus
• Enterprising
• Resilience
• Innovation

Qualifications & Experience Required

• A Bachelor’s degree in social science or any related discipline from a reputable university
• 0 – 2 years work experience