Storekeeper at Medecins Sans Frontieres

Medecins Sans Frontieres (MSF) is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or man-made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. We have been working in Nigeria since February 1996. A Memorandum of Understanding between Medecins Sans Frontieres and the Federal Government of Nigeria facilitates this. We are at present co-operating with the Federal Ministry of Health, State and Local Government departments of health on various health projects.

Job Type:            -    Indefinite Period, full-time (40 hours per week)

Duty Station      -   MSF OCA, NOMA Project – (based in Sokoto town)

Deadline for Applications: 15th July 2021

Main objective and responsibility of the position

Executing the stock management activities (receipt, storage, and issuance to projects or other departments of medical supplies, food items, spare parts, tools, equipment and/ or other logistics materials), according to the line manager’s instructions and MSF standards and protocols, in order to ensure the overall functioning of MSF activities

Description of the responsibilities/activities

• Supervising materials and goods orders and dispatch in order to ensure its rational use.
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organized and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
• Assisting the line manager with preparation of the stock reports.
• Assist in monitoring shipment coming into the warehouse and going out of the warehouse using Unifield to track and update items directly received into the warehouse and process accordingly.
• MSF Section/Context Specific Accountabilities
• Ensure that all items shipped out from the warehouse and delivered to requester are acknowledged my signing delivery order partially met).
• Supervise daily workers as required

REQUIREMENTS (QUALIFICATIONS):

Education

• High school diploma
• Desirable warehouse or supply management related studies

Experience

Previous experience as storekeeper desirable

Languages                         

Fluent Hausa and intermediate English language essential

Knowledge

• Essential basic mathematics and use of measuring equipment
• Desirable computer literacy (word, excel)
• Desirable : Use of basic stock management software

Competencies

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service and Orientation L1
• Cross-cultural Awareness L2