Storekeeper/Account Assistant at Jolly Energy Fleet Limited

Job Overview:

The Storekeeper/Account Assistant will be responsible for managing and maintaining the company's inventory, including receiving, storing, and issuing materials, as well as supporting various accounting tasks. The ideal candidate must have excellent organizational skills, strong attention to detail, and the ability to effectively multitask in a fast-paced environment.

Responsibilities:

Inventory Management:

• Receive, inspect, and record incoming materials and supplies accurately.
• Properly store and organize inventory items, ensuring easy retrieval and accessibility.
• Perform routine inventory counts and reconciliations to maintain accurate stock levels.
• Prepare and maintain inventory reports, including item descriptions, quantities, and locations.
• Identify and report any discrepancies or issues with inventory levels, damages, or quality.
• Storekeeping:
• Ensure proper stock rotation by adhering to the "first in, first out" (FIFO) method.
• Monitor stock levels and initiate purchase requisitions when inventory reaches reorder points.
• Coordinate with suppliers to place orders, track deliveries, and resolve any supply-related issues.
• Maintain a clean and organized storage area, following safety guidelines and best practices.
• Conduct regular inspections to identify and address potential storage hazards or risks.

Accounting Support:

• Assist with accounts payable and accounts receivable functions, including processing invoices, payments, and receipts.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate financial records and ensure proper documentation of transactions.
• Assist in preparing financial reports, such as balance sheets, income statements, and cash flow statements.
• Support the preparation of monthly, quarterly, and annual financial statements.

Administrative Tasks:

• Provide general administrative support, such as answering phone calls, responding to emails, and filing documents.
• Assist in data entry and record-keeping tasks to ensure accuracy and completeness.
• Collaborate with other departments to address inquiries, resolve issues, and facilitate smooth operations.
• Contribute to process improvement initiatives to enhance efficiency and effectiveness.

Requirements:

• High school diploma or equivalent; additional education in accounting, finance, or related field is a plus.
• Proven experience as a storekeeper, inventory clerk, or in a similar role.
• Strong mathematical and analytical skills with attention to detail.
• Proficient in using inventory management software and Microsoft Office Suite (especially Excel).
• Familiarity with basic accounting principles and practices.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to work both independently and collaboratively in a team environment.
• Physical stamina and the ability to lift and move heavy items, if required.
• Knowledge of safety regulations and procedures related to inventory storage.