Store Officer at Topline Limited

Job Ref: TPL-HR-JBD-043
Location: Port Harcourt, Rivers
Reports To: Store Supervisor

Job Summary

• The Store Officer supports the coordination of store activities daily; Creates schedules, monitor stock levels at the warehouse and knows when to replenish stock.
• He/She is focused on time, making sure every item of stock gets to its destination on time, and that there are no shortages on shelves.
• The Store Officer will provide technical support to Store operations.
• Ensures the safe reception, storage, distribution and reporting of movements within the store.
• Works closely with the logistics team & is involved in the planning of stock movements.
• Ensures standard store documents are filled in correctly and handed over in a timely manner.

Primary Responsibilities

• Attend to internal and external customer requests for stock items promptly.
• Process stock requisitions and issue stock items.
• Liaise with logistics for dispatch as required.
• Support to create and maintain budgets, and coordinate with and report to senior management.
• Receive, unpack, check and allocate purchased stock items into store.
• Attend to discrepancies where necessary.
• Maintain order and cleanliness of the store and assist with disposal of damaged and/or obsolete items.
• Ensure items are used or issued out before they become obsolete.
• Advise on and provide adequate protection against loss or damage of stock.
• Dispatch rejects and damaged items back to vendors / suppliers as appropriate and timely.
• Resolve issues surrounding procedures, discrepancies regarding receipts, deliveries, warranties, returns and repairs.
• Tag company assets for easy identification.
• Maintain inventory management systems and process issues and returns.
• Participate in cyclic and annual stock takes and perform random stock checks as required.
• Complete store administration and ensure compliance with internal policies and procedures.
• Issue waybills for materials leaving the company premises and GRNs for incoming materials.
• Ensure shelves and racks are properly stocked and products do not fall off the shelves.
• Ensure stocks/consumables are kept at the right place for ease of retrieval.
• Confer and coordinate activities with other departments promptly and cordially.
• Maintain stock item records, document necessary information and utilize reports to project stock status.
• Enforce operating instructions and safety policies.
• Any other task assigned by the supervisor.

Qualifications / Skills Required

• B.Sc. / HND in Engineering, Business Administration, Economics or Finance.
• 3+ years of demonstrable experience in store / warehouse.
• Excellent verbal communication and team working skills.
• Good organizational skills and attention to detail.
• Ability to keep accurate records.
• Proficient with Microsoft Office Suite or related software, and software used to maintain inventory.
• Demonstrate commitment to safety.
• Ability to work efficiently and effectively with other departments.
• Able to take initiative and bring new ideas to the company.
• Exhibit passion and excitement over work. Has a can-do attitude.
• Adjusts quickly to changing priorities and conditions.
• Experience in the Oil & Gas industry is a MUST