Specialist, IT / Technical Procurement at T2 (Formerly 9Mobile)

Job Summary 

• To perform the daily procurement activities in an efficient way to guarantee getting goods/services at the best terms and right time at competitive prices while ensuring adherence to procurement policies and processes. Generate reports, TCO, financial modelling and other reports as may be required. 

Principal Functions 
Reporting:

• Conduct TCO (Total cost of Ownership for related transactions
• Analyze supply and demand market trends
• Coordinate technical procurement weekly and monthly reporting
• Analyze and review evaluation reports, competitive offer summary sheet
• Track and keep data base of historical prices, calculate and vet indexation/ escalation clauses in technical contract to ensure correctness
• Prepare daily, weekly or any other reports requested by the category manager or CFO.
• Review purchase requests (PR) for completeness through the category manager
• Project Management capabilities, project manage all technical PRs:
• Ensure Purchase Orders are issued to vendors on time
• Follow up with the vendors for timely delivery
• Consistent follow up with end user for timely complaint resolution.
• Review and prepare the RFX document
• Float RFX (RFP RFQ and RFI)
• Review and receive RFX offers from the vendors

Relationship Management:

• Engage with the stakeholders to form a bid committee (where applicable)
• Liaise with internal and external stakeholders on bid management /negotiation
• Communicate the clarifications requests between the end user and the vendor

Approvals:

• Obtain CXOs approvals, Director approvals. Head of Department
• Review specifications in the ERP, obtain Category Manager and Director Procurement approval before tender is floated
• Get the procurement director signature on the summary sheet
• Follow up with budget and the end user to make sure that the PR is finally approved
• Where RFX is equal to or more than NGN100 million, get the CEO approval on the bid evaluation report after getting the approval of procurement director
• Initiate the PO and get the initial of category manager and approval of Procurement director

Governance & Compliance:

• Check if the short list bidders are registered in supplier database. For unregistered bidders, obtain Director Procurement approval before vendors are pre-registered
• Ensure that purchases or request are in compliance with the procurement policy and process

Document Management:

• Participate in bids evaluation process
• Negotiation-Negotiate best terms and value for all transactions.
• Prepare the bids evaluation report and get the signature of the bid committee
• Prepare the quotations summary sheet and send it to end user department for evaluation (if amount of purchases below N100M)
• Answer the preaudit questions (if any)
• Review contracts and ensure terms are based on EMTS policy
• Review and renegotiate assigned existing contracts and price books with a view to obtaining value for money for EMTS
• Initiate and develop price books for recurring transactions
• Carry out market surveys to obtain price intelligence on network/it products and services
• Support the Category Manager and Contract Management Team in resolving suppliers, complaints on commercial and contractual disputes.
• Work with Legal, User departments/Committee and other relevant stakeholders to prepare and execute contracts assigned from time to time

Educational Requirements

• First Degree (BA, BSc) in Business, Engineering, Finance or a related field from a recognised university
• A strong financial background will be an added advantage -A preferably a chartered accountant
• Three (3) to five(5) work experience preferably in a procurement environment.

Knowledge:

• Telecoms industry knowledge
• Supply chain management
• Supplier relationship management
• Contract management

Skills:

• Ability to conduct TCO and ROI on different business scenarios
• Ability to conduct financial modelling
• Must be versatile in Power Point Presentation
• Ability to conduct business trends /analysis
• Strong financial skills
• Very strong analytic skills
• Stakeholder Relationship Management
• Personal Effectiveness
• Very strong in the use of MS Office especially excel
• Behavior
• Customer Focus
• Passion for Excellence
• Integrity
• Empowering people
• Growing people
• Teamwork.