Site Administrator at Gofa and Associates Limited

Gofa and Associates Nigeria Limited offers a wide range of services across sectors, particularly construction and property development services to the growing construction industry in Nigeria. Our level of professionalism and strategic management expertise have given us a strong competitive edge as real estate developers in Nigeria. We have a branch office in Accra, Ghana and are looking to spread to other countries around the Continent. Gofa and Associates presently controls assets more than $72 Million across the commercial, industrial and residential estate sectors in West Africa.

Job Description

Being a site administrator, you will be in charge of the overall site management. This includes ordering supplies, updating and maintaining records and site registers, writing reports, briefing suppliers, contractors, and project teams. It is your job to keep an eye on a project from start to finish. You also have to make sure that the necessary documents are prepared during each stage and regulations are adhered

Key Responsibilities

• Receiving, capturing, collating and distributing information
• Performs administrative duties for the sites ensuring all documentation regarding timesheets, materials and equipment usage are maintained as required 
• Maintains an organized filing system on site
• Perform general clerical duties; filing and material receiving
• Ensure that the required materials are delivered to site
• Sort out documents related to the project, maintaining installation records, and monitoring the drawings. You are required to prepare documents during every stage of the program as part of quality control.

Liaising with suppliers and contractors

• Liaising with staff in other departments, e.g. finance, HR
• Dealing with queries, complaints and requests for information.
• Enabling and maintaining communications between project team members and other stakeholders
• Provide administrative support to the sales departments as needed. Such as assisting with client meetings, giving walking clients  a tour of the site, creating presentations and packages.

Liaising with clients.

• Process and maintain accurate payment records.
• Administers site and safety supplies, stationary etc
• Suggest and implement improved work methods and systems relating to administrative tasks 
• Performs other duties and responsibilities as required  

Required Knowledge and Experience

• Possess construction site administration related experience with knowledge of purchasing, accounts payable and payroll. Basic accounting knowledge is required.
• Experience in the construction industry is an asset
• Intermediate level of computer skills in MS Word and MS Excel
• Ability to work independently, accurate computer data input and record keeping
• Attention to detail, excellent organizational skills, and discretion with confidential information
• Team player, flexible and able to work well with site team members