Short Term Staff - Team Assistant Country Office at African Development Bank - AfDB

Position Number: 50088122
Location: Juba, South Sudan
Position Grade: GS6

The Complex

• The Vice Presidency for ‘Regional Development, Integration and Business Delivery’ responsible for operational relevancy, efficiency and effectiveness of the Bank Group’s operational programs, and activities.
• The VP-RDIBD will ensure that the Bank operates successfully across its RMCs and will oversee the full implementation of all aspects of the Bank’s Regional Directorates.

The Hiring Department

• Country Office South Sudan (COSS) of the African Development Bank has been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.

The Position

• The Bank invites applications from suitably qualified candidates to fill in the vacant position of the Short-Term Staff -Team Assistant position. This position is based in Juba, South Sudan and does not attract international terms and conditions.

Key Functions
Under the Supervision of the Country Manager, the Short- Term staff Team Assistant position title. will perform the following:

• Provide secretarial assistance and general administrative support to the Country Office South Sudan (COSS) Team.
•  Regularly updating and maintaining Country Office South Sudan (COSS) electronic data filing system and analysis tasks as needed.
• Establish a database to track project disbursements & procurement related issues, and last disbursement dates that need to be extended and those to be supervised.
• Support the Country Program Officer and Country Office South Sudan (COSS) Task Managers in managing missions and liaising with Partners and Project Managements Units.
• Contribute to the preparation and monitoring implementation of the Country Office South Sudan (COSS) s Annual Work Program and regular updates
• Assist in preparing documents, briefing papers, reports, spreadsheets, and presentations as assigned
• Handle all the logistical arrangements for the COSS meetings, missions, appointments, and other events to ensure that responsible Teams are well prepared.
• Maintain copies of all selected articles about the Country Office South Sudan (COSS) published from national papers and any other event organized by COSS, maintaining a simple database of all these articles.
• Perform any other duties assigned by the Country Manager or Country Program Officer.

Competencies (Skills, Experience and Knowledge)

• At least a Bachelor’s Degree in Business Administration, management, Information Technology or other related field.
• At least four (4) years professional and relevant practical data management experience, with progressively higher responsibilities in an international organization, preferably.
• Proven high level initiative, enthusiasm, and team spirit.
• Excellent organizational and interpersonal skills
• Good note taking, attention to details, and accurate reporting.
• Ability to communicate and write effectively in English and/or French, with a good knowledge of the other language.
• Competence in the use of Microsoft standard software (Word, Excel, Access, and PowerPoint). Knowledge of SAP is desirable