Shelter Project Manager at ACTED Nigeria

Location: Yola, Adamawa
Contract: Service contract
Contract duration: 6 months with possibility of extension
Starting Date: ASAP

Overview

• REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Operational Satellite Applications Programme (UNOSAT).
• ’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision-making and planning capacity for emergency, reconstruction and development contexts. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related databases and (web)-mapping facilities and expertise.
• IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organization manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis and GIS. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty-seven countries around the world, founded in 1993. ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas.
• ACTED develops and implements programs that target the most vulnerable populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency toward opportunities for longer-term livelihood reconstruction and sustainable development. Independent, private and non-profit, ACTED respects strict political and religious impartiality and operates following principles of non-discrimination, and transparency, according to its core values: responsibility, impact, enterprising spirit and inspiration.
• ACTED has been operational in Nigeria since early 2017, and is working in the northeast responding to the humanitarian crisis. We collaborate with other NGOs and UN agencies to maximise the positive impact on the communities with whom we work. The two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support in its fields of intervention.
• The Shelter Project Manager, under the operational guidance of ACTED Operations Manager and in close coordination with ACTED Programme and Reporting Department, will be responsible for ensuring the proper and timely implementation of ACTED’s Shelter and NFI Projects for the most vulnerable displaced populations in Northeast Nigeria. The Project Manager oversees field operations and ensures effective and timely completion of activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries.
• The Project Manager supervises the day-to-day management of all aspects of the Shelter and NFI project and is responsible for liaising with relevant internal departments as well as external partners and project external stakeholders. The Project Manager is responsible for ensuring full compliance with ACTED’s Code of Conduct as well as internal policies (SEA Policy) throughout the implementation of the Project.

Responsibilities
Primary responsibilities include but are not limited to the following:

The position is responsible for the coordination and oversight of a range of projects that contribute to implementing the Shelter programme in Northeast Nigeria. This includes the management of the Shelter Officer and Shelter Technical Supervisors will be responsible for the implementation of the projects. Moreover, this position will require the establishment and close oversight of kind NFI distribution. He/she will also be responsible for external coordination, ongoing development of the Shelter Strategy, ensuring best practices and lessons learned are implemented, and oversight of the project cycle management.

• To ensure overall compliance with ACTED procurement procedures.
• Develop overall project implementation strategy, systems, approaches, tools and materials
• Plan the various stages of project implementation and set direction by prioritizing and organizing activities Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
• Organize regular project coordination meetings with the project team
• Ensure budget utilization and physical target achievements are reviewed at least once a month as per the work plan
• Ensure project implementation is on time, within target and within budget, using effective M&E systems to reach desired impacts
• Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
• Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
• Regularly update the work plan, output tracker, PMF and other documents relevant to effective project management
• Providing direct assistance to the technical supervisors and distribution activities being implemented.
• Supporting the program field teams and ensuring that they are wholly involved in programme planning, direction, and implementation thereof.
• Provide technical inputs and guidance and ensure that technical quality and standards are considered during project implementation.
• Collect technical information and analyse associated opportunities and risks; as well as identify and collaborate with relevant technical authorities and partners.
• Support the design and or implementation of NFI distributions
• Contributing to ensuring that all financial, logistics and administrative requirements are in place in accordance with acted FLAT procedures.
• Draft memos detailing lessons learned and best practices identified during the project – memos will be developed for internal and external partners.
• Ensure that the project cycle management framework tools including the PMF are developed and regularly updated
• The Shelter Project Manager shall undertake regular field coordination visits to ensure that:
• Activities are correctly completed across the entire camp and that expected standards are met.
• Targeted indicators as stated in the Project Management Framework (PMF) and/or Log frame are met in a satisfactory manner

Administration and Operational Management of Project Implementation:
Finance:

• Review the BFU(s) and provide accurate forecasts with BOQs
• Forecast monthly cash requirements of the project and submit them to Finance
• Liaise with Finance Department and Selected MTA supplier on beneficiaries’ Cash transfers.

Logistics:

• Send accurate and precise order forms in a timely manner
• Contribute to quality checks and procurement committees to finalize suppliers’ selection according to the applicable scenario
• Confirm quality of material selection when applicable

Administration/HR:

• Participate in the recruitment of technical staff
• Ensure that project staff understand and can perform their roles and responsibilities
• Follow up on the work plans and day-to-day activities of the project staff
• Manage the project staff in cooperation with Country Representative/Area Coordinator
• Ensure a positive working environment and good team dynamics
• Ensure capacity building among staff in relevant sectors

Transparency:

• Ensure project records and documents are adequately prepared, compiled and filed according to ACTED procedures
• Ensure all staff awareness of, and respect of, ACTED’s Code of Conduct and other policies as well as FLATS procedures

Security:

• Ensure that each member of the project team is aware of security issues, policies, and SOPs and that they follow them accordingly
• In cooperation with the relevant Security Department, monitor the local security situation and inform the Country Representative or Operations Manager and Country Security Manager of developments through regular written reports (if relevant);
• In cooperation with the relevant Security Department, identify a safe location to conduct cash distribution.

External Relations:

• Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners, and stakeholders in all stages of project design and implementation
• Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
• Ensure that always contact with beneficiaries is conducted in a sensitive and respectful manner
• Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication

Quality Control:

• Assess the activities undertaken and ensure efficient use of resources
• Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
• Ensure lessons learned are documented, shared and reflected in project planning and decision making
• Advise on, and assist with, project reviews conducted by AMEU
• Ensure quality control, analysis of added value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
• Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is/are implemented and pass relevant information to the N+1.

Reporting:

• Provide regular and timely updates on progress and challenges to supervisors and other team members
• Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow-up
• Contribute to drafting of (external) project progress and final reports, ensuring the quality and accuracy of technical information provided

Qualifications

• Degree in Engineering
• At least 5 years of experience in project management in an international relief or development setting.
• At least 3 years of experience in coordination, project management, international development, and related fields.
• Experience working on both Shelter projects desired
• Experience in cash transfer programmes or assistance through voucher systems is an asset
• Local language preferred.