Senior Procurement Officer at KNCV Tuberculosis Foundation

Purpose of Job

Under direct supervision of the Admin and Procurement Manager, the Senior procurement officer will play a pivotal role in the shaping and implementing of KNCV Nigeria procurement strategies, coordinating supply chain processes and procurement activities within a fast-paced environment. The Senior procurement Officer knowledge and experience will be pivotal to successfully managing the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability.

Duties and Responsibilities

Strategic Procurement

• Analyze and report costs and assist in the negotiation of best pricing and terms for goods/services on an ongoing basis with the procurement committee.
• Manage and control the analyses-to-contract process with strategic sourcing solutions to ensure the best value for money. Key activities include market assessment and price monitoring, writing goods/services specifications, defining supplier evaluation criteria, organizing solicitation documents, running transparent and consistent bidding and vendor selection processes, preparation of contracts, etc.
• Maintain a thorough understanding of KNCV Nigeria procurement policies, follow the processes fully, and provide a proficient level of technical support as required.
• Compile reports on monthly and year-end Purchase volumes reports to the Admin and Procurement Manager.
• Develop / improve the management tools necessary to make optimal decisions.
• Provide the Admin and Procurement Manager with the data and analysis necessary to make optimal decisions.
• Analyze and propose changes to procedures based on needs and risk management.
• Orientate procurement department staff and provide service-oriented training to enable work with other non-procurement staff effectively.

Procurement Management

• Ensure the highest level of transparency and integrity amongst the procurement department and prevent risk along the procurement process. Conduct periodic risk assessment along the procurement process.
• Lead the implementation of market surveys and vendor due diligence across cluster offices.
• Monitor and maintain file on market prices for commonly bought items.
• Alongside the Admin and Procurement Manager, the Senior Procurement Officer will engage with the Director Laboratory Services, Project director, Project Coordinator, Senior program managers, Senior program officers, and Program officers for the development and regular updating of procurement plans for each project across.
• Ensure all contracts and contractual terms are respected by supplier and KNCV Nigeria and respect local legislation.
• Ensure all tenders are done in accordance with procedure and policies of KNCV Nigeria in accordance with Donor regulations and global ethical standards.

Team Management

• Effectively coordinate talent, supervise team dynamics, and staff well-being.
• Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.
• Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
• Monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors.
• Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting, and analyses data for decision-making.
• Lead procurement team to promptly prepare and respond to audits, while collaborating with other operations departments (HR, Compliance, Finance, Admin.)
• Undertake, assist, and advise on the running of competitive bidding process (RFQs and tenders) as per USAID and Global fund donor specifications.
• Introduce KPI management over our suppliers and feed this information back to suppliers during annual appraisals.
• Supervise in the maintenance of the legal contract database.
• Lead the procurement process for all goods and services on the project.

Skills and Qualifications

• Procurement, Supply Chain, Business Administration, and any related field. Additional Master’s degree will be an advantage.
• At least 5 years of procurement experience in public health related projects.
• Relevant Professional Procurement qualification, e.g. CIPS will be an advantage
• Previous experience working under USG procurement guidelines.
• Excellent communication and interpersonal skills, approachable and good listener.
• Exhibits an important level of accuracy in work, and ability to analyses complex sets of relationships and situations.
• Excellent written and verbal English language Ability.
• Must be flexible with absolute integrity, organizational awareness and understanding of cultural differences.
• Have a high sense of integrity and transparency.
• Ability to manage official information in a confidential manner.
• Ability to multi-task and work well under pressure to meet deadlines.