Senior Procurement Officer (Indirect & Governance) at Drinks.ng

ROLE OVERVIEW

• Provide procurement governance and disciplined sourcing for assigned indirect spend and governance-controlled categories. You will ensure purchases are properly approved, competitively sourced where feasible, documented to audit standards, and aligned to budgets and Delegation of Authority.
• Success is measured by compliance rate (approval and evidence packs), cycle-time discipline, reduced spend leakage, vendor master integrity (including bank verification), and audit-ready procurement files.

KEY RESPONSIBILITIES

Sourcing and procurement execution (assigned categories)

• Run sourcing event (request for quotation(RFQs)/ request for proposal (RFPs) and supplier evaluations using transparent scoring, documented recommendations, and stakeholder alignment.
• Negotiate commercially sound terms and support cost optimisation with clear baselines and validation.
• Draft and maintain complete procurement packs (scope, pricing, SLAs/deliverables) and coordinate contracting with Legal/Compliance where required.
• Support contract preparation with Legal/Compliance where required; ensure contracts align with policy and business needs.

Governance, approvals and spend control

• Enforce Delegation of Authority and budget owner approvals; reject or escalate non-compliant requests.
• Manage exceptions (emergency/single-source) with documented rationale, approvals, and post-event reviews.
• Maintain procurement pipeline and registers (approvals, exceptions, sourcing decisions) for traceability and management reporting.
• Maintain a register of approvals, exceptions and sourcing decisions for audit traceability and repeatability.

Vendor onboarding and vendor master integrity

• Enforce vendor onboarding/KYC standards and completeness for new suppliers.
• Manage bank detail verification for new vendors and bank changes; retain approvals and evidence.
• Support periodic vendor master reviews to identify duplicates, anomalies, and control breaches.

Receiving, documentation and procure-to-pay readiness

• Oversee receiving discipline via the Receiving Officer to ensure accurate GRN/confirmation and supporting documentation.
• Ensure AP has complete packs for invoice processing (approvals, PO/contract where applicable, delivery evidence, confirmations).
• Maintain structured audit-ready evidence packs (RFQs, evaluations, approvals, contracts, POs, receiving documentation) and support audits/control testing.

Cross functional collaboration and continuous improvement

• Partner with Finance, budget owners and operations to reduce non-compliant purchasing and shorten cycle times through clearer requirement.
• Set clear targets and routines for the Receiving Officer (accuracy, timeliness, documentation completeness) and coach performance.
• Improve procurement templates and SOPs (RFQ packs, scoring sheets, onboarding checklists, receiving controls) to standardise quality.
• Identify recurring leakage points and drive process fixes with Finance, Internal Control, and budget owners.

PERSON REQUIREMENTS

Education and Experience

• Bachelor’s degree in Procurement, Supply Chain, Business, Finance, or related discipline.
• Professional certification (CIPS or equivalent) is an advantage.
• 6–8+ years’ procurement experience with strong governance exposure (FMCG/retail/distribution preferred).
• Senior-professional individual contributor role requiring confident enforcement of policy and ability to manage complex stakeholder demands.

Technical skills and competences

• Strong sourcing and negotiation capability; able to run RFQs and evaluate suppliers objectively.
• Strong documentation discipline: audit-ready evidence packs, approvals traceability, and change control logs.
• Solid understanding of procure-to-pay interfaces with AP and Treasury, and approvals governance (Delegation of Authority).
• Strong Excel/Google Sheets skills; ERP/procurement system exposure is an advantage.
• Vendor onboarding controls including bank detail verification and anti-fraud discipline.

Behavioural competencies

• High integrity and confidence to enforce controls under pressure.
• Commercial judgement and strong stakeholder management (firm, collaborative).
• Structured thinking and strong follow-through; closes actions and escalates early with options.
• Ownership mindset; proactive risk identification and mitigation.
• Clear written and verbal communication; able to influence without authority.