Senior Grant Officer at MSI Reproductive Choices

The Role

• The Senior Grant Officer is responsible for managing project budgets from preparation to activity implementation, donor financial report preparation to project close-out.
• He/she is required to prepare monthly Budget Variance Analysis (BVA), review and sign financial transaction documents, and review postings to SUN to ensure compliance with donor and organisation requirements.
• Work with the Programme Unit and other stakeholders for the smooth running of the projects.

Key Responsibilities

• Responsible for developing a well robust project budget in collaboration with programs for new business development (NBD) for each of the channels' cost centres using the approved MSI internal budget template.
• Responsible to properly phased all approved donor budget by Channel/DRL in collaboration with programs using our internal phasing template and transfer same to the MSI project upload template for SUN upload within the set timeline.
• Responsible for monitoring all project-related expenses by validating/providing donor/account codes on all submitted requests (PRF/PR) to prevent the recording and using the PRF tracker to track all approved requests that are in the pipeline with the procurement that are yet to be submitted to finance for posting to SUN. This process is to ensure there is no overspending in any of our project budgets.
• Responsible to review and approved all recoding journals which must be saved in the recoding month folder before it can be posted to SUN.
• Responsible to maintain an up-to-date BVA/PFR for each of project by ensuring all the required tabs/sections are properly completed with a detailed and quantifiable commentary on the variances and prepare a consolidated summary that shows all our project status by project and channel.
• Responsible for preparing an error-free donor report and submitting it to the Finance Manager for approval two days before MSI deadline.
• Responsible for providing a project status report for all our current projects in a consolidated format approved by the Finance Manager
• Responsible for coding and Posting all Intercompany related transactions and ensuring it is fully reconciled with a detailed explanation of the outstanding items
• Responsible for performing a monthly reconciliation on Deferred Income by the project including UNFPA donated stock with a detailed schedule that reconciles with each project balance and ensures no balances is sitting on closed project.
• Responsible for providing an updated funding pipeline/cost matrix monthly, including the implementation of the support office cost allocation policy by fairly attributed SO cost across our current project.
• Responsible for working with P1 BH/Channel Leads to prepare an accurate rolling forecast/quarterly forecast and BP within the set internal timeline.
• Preparation of monthly presentation report where all current project updates are provided, in terms of all project YTD/FY status, reasons for over/under spent, challenges and their implication with clear action plan to address them
• Provide support to the Finance Operations unit with regards to project management and should make input into the RFO OGSM and should hold them accountable for it.

Qualification / Experience / Skills

• A Degree in Accounting with a minimum of 2nd class Upper division or its equivalent, and a recognised professional qualification such as ACA, or ACCA.
• Good administrative and organizational skills.
• 4-5 years proven experience in managing donor budgets in an international NGO
• Ability to use SUN Accounting package and other accounting packages.
• Advance Excel skills preferred.
• Ability to multitask, manage a workload and produce high-quality reports.
• Good team player and flexible while working with other colleagues
• Excellent verbal and written communication skills.
• Ability to manage and motivate teams to achieve targets.
• Good team player and strong problem solving and interpersonal skills.
• Good understanding of general and specific Company and commercial law
• Excellent drafting and document review skills.
• Good judgment and strong initiative.
• Proven ability to effectively juggle competing priorities.
• Candidate must be able to work under pressure with keen attention to detail
• Excellent organizational skills and ability to interact effectively with other external counsel, global MSI team members, diverse in-house client groups, senior executives, and third parties.
• Strong ability to think strategically, creatively, and innovatively.
• High professionalism, self-motivation, efficiency, and results-oriented delivery on short timelines.
• Ability to interact effectively with business and technical clients in a fast-paced environment.