Senior Administration Officer at Sayed Farms Limited

Job Summary

• The Senior Administrative Officer oversees and coordinates all administrative processes to ensure smooth operations across expatriate management, diesel and fleet operations, guest house management, liaison with government agencies, and day-to-day administration.
• The role requires strong organizational skills, high attention to detail, and the ability to implement efficient administrative systems to support the company’s operational goals.

Key Responsibilities
Expatriate Management:

• Coordinate expatriate onboarding and offboarding, including documentation, accommodation, and welfare.
• Process and renew work permits, residence permits, visas, and other immigration requirements.
• Serve as the primary contact for expatriate staff on administrative and regulatory matters.
• Maintain accurate records of expatriate documentation and compliance deadlines.

Diesel and Energy Administration:

• Monitor daily diesel consumption for generators, factory equipment, and company vehicles.
• Ensure adequate diesel supply levels and coordinate vendor procurement.
• Maintain diesel logbooks, consumption reports, and reconciliation with fuel suppliers.
• Implement controls to prevent fuel losses and inefficiencies.

Guest House and Facility Management:

• Oversee company guest houses and staff accommodations, ensuring cleanliness, safety, and proper maintenance.
• Supervise facility personnel, cleaners, security, and service providers.
• Manage guest bookings, check-ins, check-outs, and inventory of household items.
• Coordinate repairs, renovations, and periodic inspections.

Driver & Fleet Coordination:

• Supervise company drivers and assign daily transport schedules.
• Ensure proper maintenance, licensing, and documentation of company vehicles.
• Monitor fuel usage, mileage tracking, and trip records.
• Enforce compliance with safety and driving policies.

Government & Regulatory Liaison:

• Interface with relevant ministries, agencies, LGAs, and regulatory bodies for company approvals, permits, and inspections.
• Process statutory filings and ensure compliance with administrative and facility-related regulations.
• Follow up on government correspondence, documentation, and compliance timelines.

General Administration:

• Oversee office administration, supplies management, documentation, and asset control.
• Manage administrative budgets and support vendor selection and procurement.
• Develop and implement administrative policies, procedures, and SOPs.
• Support HR, Operations, and Finance in logistics, documentation, meeting coordination, and staff welfare.
• Prepare periodic administrative reports and dashboards for management.

Key Requirements

• Bachelor’s Degree in Business Administration, Public Administration, Management, or related field.
• Minimum of 8 years of administrative experience in manufacturing or industrial operations.
• Strong knowledge of expatriate documentation processes and government regulatory requirements.
• Excellent communication, negotiation, and interpersonal skills.
• Good vendor management and supervision capabilities.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work under pressure and with minimal supervision.