Senior Administration Officer at Sayed Farms Limited

Job Responsibilities

• Plan, coordinate and manage all administrative procedures and systems.
• Oversee the provision and renewal of all expatriate documents (quota, Visa, work permit and monthly returns, CEPAC etc.)
• Liaising with governmental agencies such as ministries of Environment and Water Resources; Industry, Trade and Investment, NESREA, SON, NAFDAC, DISCO etc. when required.
• Administers use of facilities, equipment and space, maintains and repairs all existing facilities and equipment.
• Coordinate and manage the company vehicles and drivers
• Coordinate and manage staff itineraries, visa applications, flight itineraries, hotel reservations etc.
• Supervising/handling company insurance policies on various asset and processing of claims
• Organizing all dispatch, logistics and movement of office items, and operational spears across Nigeria.
• Processing of diesel request and validation of diesel waybill for Head office, regional offices and guest houses.
• Establishment of protocols for expatriate on arrival and departures when the need arises
• Carry out periodic fleet inspection including but not limited to vehicles, vehicle parts, drivers, documents, licenses etc.
• Manage and ensure the company’s properties- offices, guest houses and apartments are in good condition always.
• Managing fleet, total cards and cash fueling for all operational vehicles across branches.
• Supervising the day-to-day operations of the administrative department and staff members
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained
• Working with the accounting and management teams to set budgets, monitor spending and other expenses
• Keep abreast with all organizational changes and business developments
• Overseeing and tracking the progress of special projects towards company goals
• Any other job that might be assigned by the management.

Experience & Qualification

• B.Sc. or HND. in any Business Administration, or equivalent in a relevant field.
• A higher degree such as MBA, MSC. will be an added advantage.
• 8 years’ experience in a Senior Administration role from a manufacturing company.
• Membership of a cognate professional body will be an added advantage.
• Knowledge of FMCG will be an added advantage.

Required Skills:

• Excellent verbal and written communication
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite or related software.