Secretary / Personal Assistant to MD & Senior Leadership Team (SLT) at Maventeq Systems Limited

Job Responsibilities 

• Prepares letters, reports and memos
• Answer telephone calls, take messages and respond to inquiries
• Schedule appointments, maintain calendar, leave schedules
• Make reservations for meetings
• Distributes mail
• Prepares materials for workshops, conferences, meetings, duplicates/collates
• Maintain files and related records
• Proofread and edits letters
• Provide secretarial support to visiting SLT members and other Management staff
• Orders, distributes, and keeps an inventory of supplies
• Upload letters in DMEP
• Ensure the timely preparation and transmittal of responses to correspondences for the Government Relations Department
• Responsible for organising and managing complex travel and accommodation arrangements for the GM
• Manages requisition of standard goods and stationery for the office
• Responsible for interfacing with all the four (4) division in the COS Directorate
• Provides Information System & Telecoms (IST) support for in and outbound personnel, IT supplies etc
• Perform other duties assigned.

Qualifications / Experience Required

• Bachelor's / HND Degree in Management Secretary, Humanities, or related discipline
• 7 years of post-graduate experience in relevant functions preferably secretarial experience
• Good analytical and report writing skills, excellent interpersonal and problem-solving skills

Professional Skills:

• Knowledge and Experience of Relevant Software Applications - Spreadsheets, Word Processing, And Database Management
• Knowledge of Administrative and Clerical Procedures
• Knowledge of Business Principles
• Proficient in Spelling, Punctuation, Grammar, and Other English Language Skills
• Proven Experience of Producing Correspondence and Documents
• Proven Experience in Information and Communication Management