School Confidential Secretary at Noble Guide Academy

Location: Kubwa, Abuja

Overview

• We are on the hunt for a self-motivated and experienced individual to join our vibrant team in the position of:

Job Functions and Responsibilities

• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration,faculty, students, and parents of the school.
• Distribute mail and handle correspondence of the office (online & offline), responding to routine requests forinformation, and transcribing, word processing, and proofing letters and responses.
• Type, reproduce and distribute notices to staff, students and parents.
• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.
• Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools.
• Maintain attendance data for each staff member, recording attendance, absences, and other required information. Prepare attendance reports, coordinated with payroll data, as required.
• Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files.
• Order and maintain office supplies.
• Maintain a safe working condition and operate electronic and other equipment needed to carry out job functions and responsibilities.
• Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information within legal confines.

Requirements

• A Bachelor’s Degree in a relevant field.
• Familiarity with basic office equipment such as printers, copiers and scanners.
• Working knowledge of relevant software applications including database management & graphic design software
• Knowledge of statistical & data analysis.
• Possess excellent organizational skills.
• Excellent written and verbal communication skills.
• Good problem-solving skills
• Ability to multitask effectively
• Previous work experience in a school office setting is an added advantage.
• Must be female and resident in Abuja.