Our client, a British Nursery and Primary school in Abuja seeks the professional services of a Female School Administrator for immediate employment. The school provides a happy, safe and engaging learning environment where all children are encouraged to reach their full potential.
Objective/Purpose of Job:
The job holder will be responsible for managing the Administrative/Human Resources department; create an excellent Admin/HR system for an effective & efficient school.
REPORTING RELATIONSHIPS:
Functionally Reports To: Coordinator of Schools
Administratively Reports To: Director of Schools
Supervises: All staff of the Human Resources/Administrative unit
WORKING RELATIONSHIPS:
Internal All departments and Personnel as required
External Parents, Vendors and Visitors
Job Duties/ Responsibilities/ Accountabilities:
Administrative duties:
- Devise and maintain efficient office systems
- Attend to visitors on behalf of the coordinator of school
- Supervise and manage all day-to-day office administrative activities
- Update information on staff and students attendance-submitting monthly reports of staff absences and lateness to the coordinator of schools
- Update inventory documents and Assets List of the school
- Liaise with the account department on payment of resources, Coordination and assisting in school events – provision of refreshments, lunch, cakes and other supplies needed
- Serve as resource person for the Director of schools, Coordinator of Schools, Early Years & Primary Coordinators, and teachers etc. (Managing Resources)
- Monitor Facilities and infrastructure of office
- Respond to questions and requests for information from parents and visitors
- Monitor and Coordinate drop-offs and pick-ups of children at the reception
- Management of staff notices and data base as well as regular updating of same
- Monitor the Provision of supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
- Provide communication systems by identifying needs; evaluating options; maintaining equipment; approve invoices.
- Monitor the Purchase of materials by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
- Monitor Results for special projects by coordinating information and requirements
- Provide historical reference by developing and utilizing filing and retrieval systems
- Improve program and service quality by devising new applications; updating procedures; evaluating system results with users.
- Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
- Conduct parents viewings of the school premises (Tours, marketing and Children recruitment)
- Communicate school policies and procedures to parents; review all communication for quality assurance prior to sharing with parents and the community
- Prepare request documentation for foreign students, for e.g. visa request letters etc
- Ensure timely communication to parents of all school events, breaks and school closures; an initial email and text message must go out 1 week ahead of the event; a follow up reminder must go out by noon the day before the event
- Keep record and track of office supplies and resources
- Any other duty or similar responsibility assigned from time to time.
JOB SPECIFICATIONS:
Education Qualification:
(job ref: Adm-Hr-Edu)
Bachelor’s Degree from a reputable institution or any Related Discipline. MSc or MBA or professional certificates in Human Resource Management, Business Administration or any Related Discipline will be an added advantage.
Professional Qualification:
CIPM, CIPD, SHRM or any related professional qualification would be an added advantage.
Experience:
Minimum 7 years relevant experience; 3 years out of this must be in a senior position in a school organization.
KEY COMPETENCIES REQUIRED (THE SKILLS REQUIRED FOR THE JOB):
Technical (Functional) Skills:
- Effective computer skills; Microsoft Office Software and other HR specific software.
- Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the company.
- Ability to multi task effectively
- Planning and organizing skills
- Excellent analytical and numerical skills
- Creativity
- Ability to work in a team
- Reporting Skills
Managerial Skills:
Planning, controlling, leading and people management
Behavioural Skills:
Dependability, Integrity, Attention to details, Co-operation, Time Management, Good behavioural etiquettes
Salary is open to negotiation
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