Safety and Security Officer at Lindii Peace Foundation (LPF)

Duty Description

• The security Officer is responsible for ensuring the safety of all LPF personnel and LPF Properties. He is responsible for mission clearance for staff going to the field, He coordinates with the Field Base Local Security formation, INGO Forum, and UNDSS to gather information about the security situation of the highly threatened location in the BAY State.
• The purpose of this role is to ensure LPF working environment is consistent with accepted minimum safety and security standards.
• This encompasses the development of security plans including mainstreaming individual and collective sense of security and safety awareness and responsibility, developing risk assessments, and proposing risk reduction measures, security protocols, and operating procedures according to the changing situation

Job Description
Environment Analysis:

• Analyse the parameters of the working environment by assessing the nature of the threats and LPF vulnerabilities in relation to the emergency situation.
• Collect the necessary data and information to develop a comprehensive risk assessment.
• Monitor political, social, economic, and military situations and identify trends relevant to security situation.

Security management:
Prevention:

• Contribute to developing a safety and security culture within the organization by addressing and helping staff to address safety and security-related issues.
• Ensure that security planning becomes an integral part of day-to-day operations and is integrated into the development of future programs.
• Assist with the strategic and operational analysis and assessments and with the refinement of program strategies.
• Perform security risk assessments or evaluation, review safety and security procedures of the organization and its implementation location regularly, meeting minimum standards and complying with policies and procedures.
• Develop and regularly update the Safety and Security Management Plan and tools in accordance with the nature of safety and security risks (including. detailed threat assessment, security protocols, standard operating procedures for personal movement & transport, office, warehouse, tele/radio communications, incident report sheets, etc asset protection).
• Ensure safety and security dimensions are factored into all operational activities such as programming (including budget), advocacy, and communication.
• Assist managers in enhancing standards in relation to safety and security
• Coordinate with the Human Resources / Administration Department the security officer will ensure field staff know how to identify health risks in the region, how to protect against illness, injury, and stress, and how to obtain proper support or medical treatment.
• Work with administrative / logistics staff to ensure appropriate steps are taken to safeguard office premises, equipment, and residential property (guards, locks, lighting, alarms, and fire equipment).
• Develop a network of contacts among local actors to facilitate LPF work and enhance the security of its operations.
• Represent LPF and coordinate amongst all actors (state, military, Partners, NGO, etc) on all matters pertaining to safety and security.
• Organize and circulate relevant safety and security information to the staff and provide an opportunity for employees to voice Safety and/or Security-related concerns.
• Contribute to the security of the humanitarian community by sharing relevant security related information
• Ensure timely and accurate reporting of safety and security incidents.
• Coordinate training on safety and security ensuring that staff have the necessary equipment and are trained accordingly.
• Ensure that project proposals and operational plans budgets include safety and security plans.
• Ensure that all incoming visitors receive a security briefing and information.
• Ensure all staff understand and fulfill individual and collective responsibilities for safety and security.
• Supervise and enforce (including disciplinary action where necessary) compliance safety and security standards and procedures.

Reaction:

• Ensure that an administrative structure is put in place to effectively deal with crisis management
• Develop contingency plans for incident management events.
• Train staff on contingency measures and ensure they know how to react
• Establish relocation and emergency evacuation plans

Recovery and resumption of operations:

• Ensure that preparations are made to enable post-incident counselling to be offered to staff who have been confronted with traumatic events.
• Take the necessary measures to ensure post-incident recovery and operation continuity.
• Make the necessary arrangements to ensure the resumption of critical processes, systems, and operations (alternate worksites, office storage, and remote control)

Review:

• Review periodically past experiences and practices and propose improvements based on analytical judgment.

Reporting Lines:

• This position reports to LPF Country Director.

Selection Criteria Core Competencies:
Skills:

• Ability to work independently and as a team player who demonstrates leadership and is able to support and train staff and also able to work with disaster-affected communities in a sensitive and participatory manner. Communication Skills:
• Well-developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of LPF. This includes effective negotiation and representation skills.

Integrity:

• Works with trustworthiness and integrity and has a clear commitment to LPF's core values and humanitarian principles.
• Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high-security risks, and harsh living conditions. Works and lives in a flexible, adaptable, and resilient manner.
• Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessments, particularly in high-stress and high-security contexts.

Work style:

• Is well-planned and organized even within a fluid working environment and has a capacity for initiative and decision-making with competent analytical and problem-solving skills.

Knowledge and skills:

• knowledge of LPF policies and procedures. Requires general information management and telecommunication skills and proficiency in information technology/ computer skills.
• 3– 5 years of humanitarian aid experience.
• Multiple language skills desirable. Graphics technical competencies required for this position
• High level of experience in developing information and communication related technical tools guidelines and systems.
• Qualifications and / or experience in professional information and communication-related fields.
• Strong assessment, evaluation, analysis, and strategic planning skills.
• Knowledge of Humanitarian /Human rights / Refugee Law.
• Basic knowledge of contract employment and experience and skills in recruitment and selection.