Roving Procurement Manager at International Rescue Committee (IRC)

Job Overview / Summary

The Procurement Manager under the supervision of the Senior Procurement Manager is responsible for the efficient coordination and management of the supply chain Procurement functions for IRC Borno field office and providing support to other IRC field offices in compliance with IRC and donor regulations.

The position will directly supervise the Procurement officers in Maiduguri and Procurement focal points in the deep fields’ sites, Monguno and Gwoza Base offices whilst providing support to the IRC other field locations in the ratio of Borno 60%, Northwest 15%, Adamawa 15%, and Abuja 10%. Other key responsibilities of the Procurement Manager include procurement management and staff management.

The position would report to the Senior Procurement Manager in the Maiduguri Field Office and will also work closely and receive technical support from the Supply Chain Coordinator.

Major Responsibilities

Procurement:

• Accountable for implementing and maintaining a local procurement system adapted by the IRC Nigeria Supply Chain Department and based on IRC Global procurement policies and standard operating procedures.
• Establish a reasonable and appropriate lead-time for ordering and delivery of goods, ensuring this lead-time is followed and achieved as per the different grant timelines.
• Maintain transparent and efficient general contracting systems through IRC standard Supply Chain due diligence.
• Support the SPM in preparing the Procurement Monthly Reports for final submission to Supply Chain Coordinator.
• Ensure each grant has a procurement plan and each plan is updated, discussed with the relevant budget holder and are reported on a monthly basis.
• Coordinate, manage and be accountable for the supply and logistics support to IRC operations, including the efficient, effective and transparent procurement of the required goods and services according to IRC policies and standard operating procedures.

Budget & Finance:

• Participate in proposal design and budget development by identifying and inputting the required operational budget need for project implementation.
• Work with field staff to identify Supply Chain needs and ensure that issues are raised with Supply Chain Coordinator to ensure they are included in new budget development.
• Monitor Supply Chain sections of budgets. Review Budget vs. Actual expenditure reports and give feedback to Supply Chain Manager and Supply Chain Coordinator.

Training, Outreach and Staff Management:

• Proactively develop the skills of IRC Borno staff to understand and utilize Procurement tools and services to design and implement quality programming.
• Practice excellent human resource management, supporting the development, promotion, and retention of a motivated team of qualified and experienced staff.
• Identify staffing and / or skill gaps and see that these gaps / needs are filled and support the recruitment of all Supply Chain staff and provide day to day supervision of department.
• Ensure that each Supply Chain staff has updated job description, annual performance objective and provide corrective feedback of set objectives through regular performance evaluations.
• Ensure that any staff discipline follows a progressive methodology which provides for clear and structured improvement.
• Ensure all Supply Chain staff are aware of and in compliance with IRC Supply Chain policies and SOPs for procurement management.
• Participate in all grant opening and ending meetings with the role of preparing and presenting Supply Chain plan including warehouse space, procurement plans, required equipment, disposals, and reports.
• Implement capacity-building program to strengthen the capacity of Supply Chain staff in Maiduguri offices.

Other tasks:

• Prepare weekly / monthly Procurement report (PR/PO Trackers) and send them to the Senior Procurement Manager for review and feedback.
• In collaboration with the SPM, conduct Supply Chain Assessment and act improvement plans prepared in response to resolve the gaps identified.

Key Working Relationships:

• Position Reports to:  The Procurement Manager directly reports to the Expatriate Senior Procurement Manager Position directly supervises:  Procurement Officers, Procurement Focal persons in the deep fields, whilst providing support to the IRC other field locations in the ratio of Borno 60%, Northwest 15%, Adamawa 15% and Abuja 10%.
• Indirect Reporting:  Supply Chain Coordinator
• Other Internal and / or external contacts:
• Internal: Finance and the Program Sectors
• External: Suppliers / Vendors

Qualifications

• Relevant bachelor’s degree required. Degree, diploma or professional certification in Supply Chain Management, Procurement or related field strongly preferred.
• At least 4 years of working experience in Supply Chain / Procurement Department and 2yrs of this experience in a managerial role.
• Experience working with grants funded by donors including USAID, BPRM, UNHCR, DFID, ECHO, and EU, and knowledge of specific donor guidelines.