Registrar at James Hope University Business School

Role Description

This is a full-time on-site role for a Registrar. The Registrar will be responsible for the daily operations of the registrar’s office, including student registration, record-keeping, scheduling, and ensuring compliance with all applicable university policies and regulations. The Registrar will also manage the Office of the Registrar staff and supervise their day-to-day activities.

• Serve as the Chief Administrative Officer responsible to the President/Vice Chancellor for the day to day administration of the University.
• Acts as a Member-Secretary of the Senate, Vice Chancellor’s Cabinet, Council, Convocation, Congregation and such other authorities, bodies and committee of the university. You may designate an appointee/nominee to represent you as appropriate.
• Be the custodian of all university official records, and such other properties of the university as the Vice Chancellor, Trustees and Council may commit to the charge.
• Prepare and update the Handbook of the Statues and Regulations approved by NUC from time to time, and make them available to members and officers of the university.
• Prepare and review as necessary, the main pragmatic input contributory functions and responsibilities of each constituent establishment.
• Monitor each constituent establishment’s performance against its functional scheduled and against the criteria and standards.
• Recommend and plan establishment performance enhancing interventions such as training with the respective responsible Heads of such establishment.
• Obtain and supply in real time (i.e., at once) any establishment specific data or information upon receiving legitimate requests.
• Prepare and interactively communicate policies, regulations, due procedures, approved calendars/timetables, notices, etc., directly to individuals or via each establishments email box.
• Co-ordinate efforts regarding new academic programs
• Advise management, vice chancellor and other statutory bodies on the universally established criteria and appropriate standards for determining teaching and non teaching staff appointments and promotion.
• Advise management on Students Admission Requirements and admission process, including but not limited to institutional screening tests (where applicable), selection, registration, coursework scheduling and institutional calendar, among others.
• Collaborate with heads of the support service units (Library, bookshops, internal press, health center, works/estate etc.); to align their activities with the institutions primary mission, policy, strategic plans, etc.
• Facilitate effective student registration and enrollment.
• Build secure student data files and set policy and procedure for their responsible use.
• Ensure the integrity, accuracy, and security of all academic records of current and former students.
• Oversee the processes relevant to student credit transfers, production of official transcripts, diplomas, and commencement ceremonies.
• The University Registrar provides strong leadership consistent with the academic goal and mission of the institution.
• Exercise such other powers and perform such other duties, as prescribed by or assigned, by the Vice – Chancellor and University Board of Trustees from time to time.

Qualifications

• Possession of a first degree with a good honours from a recognized University.
• Possession of Postgraduate qualification and membership of professional bodies would be an added advantage.
• Candidates must have at least ten(10) years of administrative experience and must be on the level of Deputy Registrar or higher.
• Highly organized with excellent attention to details and demonstrates strong written and verbal communication and interpersonal skill.
• Ability to deliver tasks and projects within lifelines by prioritizing tasks and achieving results beyond expectations.
• Candidates must be Information and Communication Technology (ICT) compliant.
• Candidates must command respect and have the ability to provide leadership and offer appropriate advice on matters affecting the University.