Receptionist at Jolly Energy Fleet Limited

Job Description:

As a Receptionist at Jolly Energy Fleet Limited, you will be the first point of contact for our company. You will play a vital role in creating a positive and welcoming atmosphere for visitors and
clients. Your primary responsibility will be to receive, welcome and assist visitors, answer and direct phone calls, and provide general administrative support.

Responsibilities:

• Receive and welcome visitors, clients, and employees in a professional and friendly manner.
• Answer and direct incoming phone calls to the appropriate person or department.
• Provide accurate information to callers and visitors regarding the company and its services.
• Manage the reception unit, including maintaining a clean and organized workspace.
• Maintain the visitor log, ensuring all visitors are properly signed in and out.
• Receive and distribute incoming mail and packages.
• Schedule and coordinate appointments and meetings for staff members.
• Assist in the coordination of office events and meetings, including booking venues.
• Manage office supplies inventory and place orders when necessary.
• Assist in the preparation of documents, presentations, and reports.
• Perform basic administrative tasks, such as filing, photocopying, and scanning documents.
• Maintain confidentiality of sensitive information and documents.
• Assist in the coordination of internal and external communication, such as email newsletters and company announcements.
• Provide support to other departments as needed.

Requirements:

• Bachelor's degree in Business Administration, Computer Science or a related field
• Proven experience as a receptionist or in a similar role.
• Excellent verbal and written communication skills.
• Professional appearance and demeanor.
• Strong customer service skills, with the ability to handle difficult situations with patience and professionalism.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.

Benefits

• Competitive earnings and performance-based bonuses.
• Opportunities for professional development and career advancement.
• A collaborative and inclusive work environment.
• Cutting-edge technology tools and resources.
• Team growth Plan