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  • Posted: Nov 22, 2021
    Deadline: Nov 26, 2021
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  • The 21st century business environment is flooded with data; data on customers, competitors, employees, etc. However, the most successful businesses are those who can effectively harness this data to produce actionable insights and attain maximum productivity for their businesses. This is where we come in. Founded in 2009 by a team of Business Intelligence...
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    Receptionist

    A receptionist (sometimes referred to as an administrative assistant) is someone who performs various administrative tasks. The work is usually performed in a waiting area. Receptionists are often the first employee that the public or customer has contact with.

    Duties and Responsibilities:

    • Greet and welcome guests as soon as they arrive at the office.
    • Direct visitors to the appropriate person and office
    • Answering phones in a professional manner, and routing calls as necessary.
    • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
    • Writing meeting minutes during meetings.
    • Provide basic and accurate information in-person and via phone/email.
    • Receive, sort, and distribute daily mail/deliveries.
    • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
    • Assist in ordering office supplies and keep inventory of stock.
    • Keep updated records of office expenses and costs.
    • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
    • Assist in preparing of meeting rooms and training rooms.
    • Assisting colleagues with administrative tasks.
    • Performing ad-hoc administrative duties.
    • Provide excellent customer service.
    • Taking and ensuring messages are passed to the appropriate staff member on a timely basis.
    • Manage office supplies stock and place orders.
    • Maintain and update company databases.
    • Answer requests/complaints by employees and clients.
    • Distribute and store correspondence (e.g., letters, emails, and packages).
    • Occasionally travel off-site to deliver/receive reports or files to/from Clients or suppliers.
    • Ensure the confidentiality and security of files and filing systems.
    • Maintain detailed reports.
    • Upload all documentations to the necessary storage provided by the organization.
    • Supervise cleaner in cleaning routine.
    • Any other responsibilities as assigned.

    Requirements:

    • High school leaving certificate or OND as required
    • 20-26 years of age as required.
    • 1-2 years’ experience in the office environment
    • Solid knowledge of office procedures.
    • Experience with office management software like MS Office and other Applications (MS Excel and MS Word, specifically).
    • Hands-on experience with office equipment (e.g., fax machines and printers)
    • Professional attitude and appearance
    • Multitasking and time-management skills, with the ability to prioritize tasks.
    • Customer service attitude (e.g ability to answer phone calls in a polite & friendly manner).
    • Ability to be resourceful and proactive when issues arise.
    • Strong organizational skills with a problem-solving attitude.
    • Excellent written and verbal communication skill.
    • Attention to detail.

    Method of Application

    This job has expired. Application is no longer allowed

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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