Receptionist at FlexFilms

Responsibilities

• Arrangement to keep Sample display, Shelves, Calendar, notices, circulars and furniture at right place and dust free.
• Ensure Notice board updation on real time basis.
• Maintain the Cleanliness and neatness of the Front Desk Area at all times.
• Ensure receipt of magazines and newspapers for the office and ensure display of the latest version in the reception as well as removal of the outdated magazines
• Ensure Staircase and plants at Stairs and reception area are clean and in order.
• Ensure the upkeep and decorum at the reception area
• Greet all Guest courteously and make them comfortable while waiting at the reception and ensure Tea /water arrangement  to customer / Guests
• Intimate promptly to the concern officer for the Guest meeting
• Giving reminder if the employee is taking more time to meet the visitor
• Promptly, accurately, professionally and courteously receives and assesses all the incoming telephone calls /inquiries and re-directs the said call or message to its appropriate beneficiary.
•  Ensure  to restrict  unauthorized person movement inside the office premises
• Make sure that all employees’ visitors meet in the meeting room only except VP and above level.
• Maintain  and update entry time and meeting time with the Guest
• Ensure Engagement of Conference room as per Conference room booking system and discourage occupying of Conference room without booking * initially to maintain only records.
•  Ensure Cleanliness / orderliness of conference hall/roooms - Table, chair, Posters, water bottles and Glass etc.
• Supervise, if the office Equipments is working in order and also avaiable like A/C, remote, cords etc.
• Ensure lift  are used only for passengar carriage  and goods and heavy items are not alllowed to carry in lift
• Address lift  malfunction with concern as and when arises
• Ensure material in first aid boxes are maintained and are in place.
• Responsible  to maintain  hygiene factors of  Washroom , Pantry and Lunch
• Responsible to arrange and maintain  availability of consumables  in washrooms, Pantry and Lunch rooms

Requirements

• Female
• At least OND (additional qualifications will be a plus)
• 3 years Proven experience as front desk in hospitality industry
• Knowledge of office management and basic bookkeeping
• Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Customer service orientation