Receiving Officer at Drinks.ng

Role overview

• The Receiving Officer supports strong inbound controls by verifying that delivered goods match approved Purchase Orders (POs), and by ensuring supplier stock invoices are received, validated, and entered accurately into the ERP system. The role works closely with the Inventory Controller and Procurement Manager to manage receiving variances, maintain audit-ready documentation, and keep cost prices updated in the system to enable accurate valuation, margin visibility, and selling price generation.

Key responsibilities
Receiving and PO compliance

• Validate deliveries on-ground against PO lines (SKU/pack size/quantity/condition; batch/expiry where relevant).
• Raise and track receiving discrepancies (short/over delivery, wrong item, damage, price mismatch) to resolution.
• Support accurate GRN/receiving confirmations with proper evidence and sign-off.

Invoice receipt and ERP entry (stock invoices)

• Receive and log supplier stock invoices; validate supplier details, PO reference, line items, pricing, and charges.
• Enter stock invoices into the ERP accurately and on time, linking to the correct PO/GRN workflow as required.
• Maintain an invoice register (received/entered/pending) and communicate weekly status.

Cost price set-up and data integrity

• Capture and enter confirmed unit/landed costs into the ERP using correct conversions, pack sizes, and discount/tax treatment.
• Maintain cost price change documentation and ensure visibility for Finance and Supply Chain.
• Trigger selling price generation workflow where applicable by ensuring cost is correctly set.

Controls, records, and coordination

• Maintain complete receiving and invoice records (PO, delivery notes, GRNs, invoices, returns/credits, exception logs).
• Support three-way match evidence for Accounts Payable (PO vs GRN vs invoice) and hold mismatches until resolved.
• Coordinate with Inventory, Procurement, warehouse/ops receiving teams, and vendors to close exceptions quickly.

Stakeholder coordination and service delivery

• Coordinate closely with Inventory Controller (Finance/Inventory), warehouse/operations
• receiving teams, Procurement Manager, AP Officer, and Supply Chain shared service to ensure consistent and timely receipt processing.
• Provide on-ground support during peak inbound windows and high-risk deliveries (high-value items, promotional stock, high-velocity SKUs).
• Support vendor/3PL delivery discipline by ensuring delivery documentation is complete and that receiving timelines and processes are respected.

Education/Experience

• Minimum of HND/BSc in Accounting, Business Administration, Supply Chain, Logistics, or a related field.
• 2-4 years’ experience in receiving, inventory control, warehouse finance, procurement operations, or storekeeping in an FMCG/retail/distribution environment.
• Demonstrated experience working with POs, delivery notes/GRNs, and basic cost/price documentation.

Technical Skills & Competences

• Strong understanding of receiving controls and “three-way match” concepts (PO vs goods received vs invoice).
• Good working knowledge of inventory documentation: GRN, delivery note, return note, batch/expiry checks (where relevant).
• Ability to compute and validate unit costs, pack-size conversions, discounts, and cost allocations accurately.
• Comfortable using ERP/inventory systems and spreadsheets to enter and reconcile data; strong attention to data accuracy.
• Evidence discipline: ability to keep clean files and produce audit-ready documentation on request.

Behavioural Competencies

• High integrity and strong controls mindset; unwillingness to “look away” from discrepancies.
• Detail-oriented and methodical; strong follow-through to closure.
• Calm, professional communication when resolving variances with vendors and internal teams.
• Ownership mindset: proactive, reliable, and comfortable working on-ground with operational teams.
• Team collaboration: works well across Finance, Procurement, Inventory, and Supply Chain interfaces.