Purchasing Officer at Synapse Resource Center

Reports to: Service Manager

Job Summary

• As the Purchasing Officer the post holder is responsible for managing all purchasing activities; s/he will ensure effective purchasing and regular delivery of goods and services needed by the Organisation, which includes going to the market for procurement and market survey purposes.

Responsibilities

• Process purchase requisitions / orders within purchasing Period.
• Work with the Store Officer to create a re-order level for purchases
• Maintain records of goods ordered and received
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Control purchasing department budgets.
• Work with the admin department to determine procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased
• Administer contract performance, including delivery, receipt, warranty, damages and insurance
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Develop and implement purchasing and contract management instructions, policies, and procedures
• Analyze market and delivery systems in order to assess present and future material availability
• Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.
• Develop and maintain constructive and cooperative working relationships with colleagues and management
• Prepare reports regarding market conditions and merchandise costs.

Requirements and Experience

• Minimum of 3 years’ previous work experience as a Purchasing officer preferably in a health care sector
• Bachelor's degree in Social Science or any related discipline
• Certifications in Procurement and Supply Management is an added advantage

Required Skills:

• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
• Hands-on experience with purchasing software (e.g. Procurify or SpendMap)
• Understanding of supply chain procedures
• Solid analytical skills
• Negotiation skills