Purchasing Officer at Dayntee Farms Limited

Job Objective

• Assist by providing adequate support in procurement related operations and processes of the company in line with approved policies and standards towards achievement of divisional goal

Key Responsibilities

• Contribute to the improvement of business processes and achievement of budgeted OPEX limit by providing assistance in the following areas;
  • Research and evaluate suppliers based on price, quality, service, support, availability, reliability, and selection.
  • Negotiate prices and contracts with suppliers and vendors.
  • Maintain accurate records of purchases, pricing, and other relevant data
• Keep daily track of of farm inventory transfer/usage and alert on reorder level for necessary purchase and delivery plans.
• Coordinate with other departments to ensure procurement needs are met.
• Monitor and track orders to ensure timely delivery
• Resolve any issues or disputes with suppliers.
• Stay up-to-date with industry trends, best practices, and new technologies to improve procurement processes.
• Manage office supplies stock (such as stationery, refreshment, etc.) and reorder as necessary.
• Ensuring activities are conducted professionally and in compliance with the company’s policies, requirements of ISO 9001, ISO 14001, ISO 22000 and other management systems introduced by the company
• Ensuring that work instructional documents; such as manuals, procedures, protocols, checklists, etc, are developed in further compliance with the established management systems to standardize and continuously improve the operations.
• And any other functions that may be assigned from time to time by the management towards the attainment of organizational goals

Key Performance Indicators:

• >_ 0% positive variance in budgeted OPEX
• Production disruption due to stock depletion
• Timely reporting and reconciliation – procurement register (daily) and other office functions ( ongoing basis), reconciliation (month end)

Skills, Competencies and Requirements
Functional Competencies / Requirements:

• Business Analytical Skills
• Proficiency in the use of Microsoft Office Suite
• In-depth knowledge of relevant legislations and procedures

Desired Skills & Personal Attributes:

• Excellent verbal, written communication and presentation skills.
• Proficient in Microsoft Office Suite and procurement software.
• Good interpersonal, people management skills and negotiating skills
• Good record keeping and documentation.
• Ability to plan, schedule and coordinate
• Adherence to system controls, policies and standards.
• Accuracy and attention to details
• Team focused and result-oriented
• Ability to take initiative and multitask

Educational Qualifications / Experience

• Bachelor’s Degree in Business Administration, Supply Chain Management, Accounting or a related field.
• Proven experience as a purchasing officer or in a similar role.
• Strong knowledge of procurement policies, procedures, and best practices.